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MattersAdministrationPOL-0185-FINFirst seen Apr 28, 2026Last discussed Jun 1, 2026

Purchasing policy

Adopted

The policy updates how the City buys goods, services and construction, including who can approve purchases and when competitive bids are required. It adds best-value considerations such as sustainability and Indigenous procurement, and strengthens documentation, training and reporting requirements.

Where it stands: New policy adopted and older policies rescinded Jun 1, 2026.

Timeline

Every time this matter appeared in council records, newest first.

  1. June 1, 2026· Council

    Council adopted the policy and rescinded older purchasing policies

    Passed 6–0

    An earlier step was redone to correct the bylaw.

  2. April 28, 2026· Advisory Committee

    Committee amended and recommended the new purchasing policy

    Committee approved an updated Purchasing Policy with multiple amendments to strengthen training, documentation, exemption limits, and reporting.

    Discussion

    Committee debated delegation thresholds, the need for purchaser training, documenting exemptions, alternative procurement methods, and adding a semi-annual report to Council; Johnson successfully led amendments to require training for authorized staff, set limits on CAO/Financial Officer sole-source exemptions, require written justification for exemptions, clarify change-order approval thresholds, and add reporting requirements.

    Decision: Approved semi-annual reporting on sole-source purchases >$25,000, contracts >$250,000, disposals >$5,000.

    Passed

    Decision: Approved amendments strengthening training, exemption limits, documentation, and change-order approvals.

    Passed

    Decision: Recommended Council approve the new Purchasing Policy and repeal legacy policies.

    Passed

    Documents