MeetingsWed, Feb 28, 20241h 44m2022–2026 Council
Advisory Committee
Summary
- Approved recommending Council fund recommended 2024 grants totaling $115,350, overages covered from Council contingency (2024 funding requests).
- Approved recommending Council fund Peninsula Streams $20,000 for local stream restoration and monitoring (2024 grants).
- Approved recommending Council fund Rewired Recovery $10,000 to expand recovery supports including Soberfest (2024 grants).
- Directed staff to research community association and neighbourhood improvement grants for inclusion in 2025 (Grant in Aid).
- Rejected adding Sarah Beckett Memorial Run $2,500 to 2024 funding requests; Yacucha, Morley, Harder, Macdonald opposed.
Decisions
What council voted on, in agenda order.
Approved grants totalling $91,850 for various local organizations.
5.1 · 2024 Funding Requests
Moved by Plomp, seconded by HarderRecommended Council approve grants and fund amounts over $80,000 from Council Contingency.
5.1 · 2024 Funding Requests
Moved by Harder, seconded by JohnsonApproved funding for Bilston Watershed $1,000 and Open Gate Church $5,000.
5.1 · 2024 Funding Requests
Moved by Johnson, seconded by FoxallApproved Bear Mountain Community Association funding of $1,500.
5.1 · 2024 Funding Requests
Moved by Johnson, seconded by MorleyDirected staff to research other local governments' best practices for Community Association grants for 2025.
5.1 · 2024 Funding Requests
Moved by Harder, seconded by Morley
Agenda
7 items · select one for details, debate and documents
Summary
Meeting was called to order.
Motions (1)
The Chair called the meeting to order.
Summary
The City of Langford's Territorial Acknowledgement was read.
Summary
Committee considered and approved the meeting agenda after defeating an amendment to add the Sarah Beckett Memorial Run.
Motions (2)
THAT the Community Advisory Committee approve the agenda with the addition of the Sarah Beckett Memorial Run for $2,500 into the 2024 funding requests.
THAT the Committee approve the agenda as presented.
Summary
Committee adopted the November 2, 2023 minutes.
Motions (1)
THAT the minutes of the Community Advisory Committee meeting held November 2, 2023, be adopted as circulated.
Summary
Consideration of reports, including the 2024 Funding Requests (item 5.1).
Summary
Committee recommended Council approve a set of 2024 grant-in-aid awards and to fund amounts exceeding the $80,000 budget from Council Contingency; several individual grant approvals and conflicts of interest were recorded.
Motions (5)
THAT the Community Advisory Committee recommend to Council that the following funding applications be approved for the 2024 year: Big Brothers/Big Sisters $5,000; Capital Bike $4,550; CoL Pipe Band $1,500; GOATS Queer Climbing $5,400; Goldstream Farmers Market $5,000; JDF Lacrosse Assn $6,000; JDF Performing Arts Centre $3,000; Mental Health Society $1,500; Peninsula Streams $20,000; ReImagine West Shore $2,900; Rewired Recovery $10,000; Royal Canadian Legion $6,000; Sport Assist $2,000; Take a Hike Foundation $2,500; Urban Food Resilience $5,000; Victoria Sexual Assault Centre $5,000; Wear2Start $2,000; Wild Wise $2,500; Wounded Warrior Run $2,000.
THAT the Community Advisory Committee recommends that Council approve the recommended grants in aid and funds those amounts exceeding the budget of $80,000.00 from the Council Contingency.
THAT the Community Advisory Committee recommend to Council that: Bilston Watershed $1,000; Open Gate Church $5,000.
THAT the Community Advisory Committee recommend to Council that: Bear Mountain Community Assn: $1,500.
THAT the Community Advisory Committee recommend that Council direct staff to research other local governments to explore best practices in potentially creating and including Community Association and Community-led Neighbourhood Improvement Grants as part of the 2025 process for our current Grant in Aid Policy Funding.
Documents (10)
Staff report summarizing the 2024 grant-in-aid funding request process, attached request summaries, and recommendation options for the Committee to consider within the available budget.
Staff Report to Community Advisory Committee — 2024 Funding Requests
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Page 5–7EXECUTIVE SUMMARY
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Page 5–7BACKGROUND
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Page 5–7COMMENTARY
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Page 5–7FINANCIAL IMPLICATIONS
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Page 5–7LEGAL IMPLICATIONS
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Page 5–7OPTIONS
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Page 5–7SUBMITTED BY
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Page 5–7ATTACHMENTS
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Page 5–7Tabulated listing and summary of 2024 grant requests showing organizations, amounts requested, brief descriptions, and 2023 funding history.
2024 Funding Request Policy Application Summary
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Page 8–102023 funding requests not renewed for 2024
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Page 8–10Grant application requesting $5,000 to support Community Mentoring, B You (healthy bodies/healthy minds), and In-School Mentoring programs operating in Langford.
Big Brothers Big Sisters of Victoria — Funding Application (Langford)
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Page 12–21Brief Description of our organization
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Page 12–21Our Theory of Change
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Page 12–21Program Descriptions - Part 1 of 2
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Page 12–21Program Descriptions - Part 2 of 2
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Page 12–21Benefits to the City of Langford
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Page 12–21Description of Request & Expected Outcomes
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Page 12–212024 - LANGFORD GRANT PROGRAM
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Page 12–21Letter requesting $1,000 to purchase equipment to extend water sampling and monitoring activities within the Bilston Watershed (large portion in Langford).
Bilston Watershed Habitat Protection Association — Funding Request
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Page 22–23Request for $1,500 to help cover 2024 operating costs, primarily liability insurance for the volunteer-run Bear Mountain Community Association.
Bear Mountain Community Association — Grant-in-Aid Application
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Page 24–26Comprehensive application and financial documents requesting $4,550 to deliver ERG45 bike skills/safety programs to Grade 4 and 5 students in Langford, with supporting budgets and organizational financial statements.
Capital Bike — Grant-in-Aid Supporting Documents (Everyone Rides Grades 4 & 5 / ERG45)
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Page 27–45December 12, 2023
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Page 27–45ORGANIZATIONAL MANDATE
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Page 27–45SUPPORT REQUESTED AND PROJECT DETAILS
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Page 27–45PREVIOUS REQUESTS AND BUDGET
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Page 27–45BENEFIT TO RESIDENTS
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Page 27–45ADDITIONAL PROGRAM INFORMATION
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Page 27–45Draft Overall Budget — Fiscal 2024
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Page 27–45Program Budget — ERG45 Savory, Ruth King, and Lakewood Elementary 2024
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Page 27–45Capital Bike Society — Statement of Operations
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Page 27–45Figures
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Page 27–45One-page request from the City of Langford Pipe Band seeking annual operating funding to support uniforms, musical equipment, and supplies.
City of Langford Pipe Band (Castle Cary Pipes and Drums) — Request for Funding
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Page 46Funding request to support queer-inclusive climbing events (social bouldering sessions and drag shows), including artist fees, marketing and event equipment.
GOATS Queer Climbing — Funding Request (events/drag shows / community programming) - Part 1 of 2
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Page 47–49GOATS Queer Climbing — Funding Request (events/drag shows / community programming) - Part 2 of 2
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Page 47–49Application requesting $10,000 to offset costs for player equipment, goalie gear, awards, referee and coach training for the Juan de Fuca Lacrosse Association youth programs.
Juan de Fuca Lacrosse Association — Funding Request
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Page 53–54Remaining Grant-in-Aid package attachments and individual funding request letters and supporting materials not transcribed in the provided excerpt; contains additional organizations' applications and supporting documents.
GIA Package — Remaining funding request letters and supporting attachments (remaining pages)
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Page 55–169Summary
The meeting was adjourned at 8:44 pm.
Motions (1)
The Chair adjourned the meeting at 8:44 pm.