POL-0147-FIN — Funding Request Policy (Adopted Feb 16, 2015)

POL-0147-FIN — Funding Request Policy (Adopted Feb 16, 2015)

Policy Name

Policy Name: City of Langford Funding Request Policy

Status

El New 0 Amendment (Replaces Grant in Aid Policy)

Department

DEPARTMENT: Finance
Governance/Corporate Policy and Planning

Policy Number

POLICY NO: POL-0147-FIN — Funding Request Policy

New Policy

The purpose of this policy is to communicate guidelines for funding contribution consideration, including in-kind contributions.

Each year, council has the authority to grant funding based on individual requests.

Closing date for requests is January 15th in the current calendar year.

Fee for Service provided for annual programs will be released at time of approval by Council.

Eligibility Criteria

To be considered for request, the following criteria must be met:

1. Request submitted to the City of Langford with all required documentation must be received by January 15th (current year request).
2. There will be no retroactive fees paid.
3. Preference will be provided to applications from organizations based in Langford or those that provide a service to Langford residents.
4. No fee request will be forwarded for consideration unless all applicable information has been provided and staff has confirmed completion of the application.
5. Any direct or indirect benefit from a permissive tax exemption must be declared in the application
6. No fee request will be considered if a previous fee was provided and the conditions of the funding specified in this policy or by resolution of Council were not complied with.
7. City fees cannot be used by the receiving organization to issue grants to another entity/individual.

Application Guidelines

The application must include:

1. Name of organization and contact information;
2. Amount being requested and any previous requests;
3. Organizations mandate, project description and purposes, benefit to Langford and budget details

Assessment Process

1. All requests will be forwarded to the Finance and Administration Committee for consideration
2. The Committee will make recommendations on funding to Council
3. Applicants will be notified of acceptance/rejection

CERTIFIED CORRECT

Adopted by Council
Meeting Date: February 16th, 2015