Advisory Committee

Staff report presenting the proposed Good Neighbour Policy to support the City's Construction Impact Management Strategy, summarizing contents, background consultation, legal/financial implications, and options for recommendation to Council.

Complete Good Neighbour Policy (POL-0186-ADMIN) including background, purpose, general rules, site management and community considerations, clarifying common requirements, best practices, and appendices (acknowledgement declaration and sample neighbour notification letter).

Staff report proposing a new consolidated Purchasing Policy (POL-0185-FIN) to modernize procurement processes, update authorization limits, incorporate best-value criteria (sustainability, social value, ethical standards), Indigenous procurement, and cheque-signing/disposal rules.

Full text of the proposed Purchasing Policy (POL-0185-FIN) including definitions, general rules, authorized purchase limits, cheque signing authority, purchasing thresholds/processes, exemptions (Schedule B), corporate credit card agreement (Schedule C) and purchasing process detail (Schedule A).

The City's existing (to-be-rescinded) Purchasing Policy (POL-0031-FIN) and related appendices detailing procurement thresholds, tendering/quotation procedures, credit card rules and RFP/tender processes (2017 amendment version).

Legacy policy describing asset inventory thresholds, disposal authorization, and acceptable disposal methods; proposed to be rescinded and replaced by provisions in the new Purchasing Policy.

Current policy specifying which City officers may sign cheques up to $50,000; to be rescinded and incorporated into the proposed Purchasing Policy.

Current policy specifying cheque-signing requirements for amounts over $50,000; to be rescinded and consolidated into the proposed Purchasing Policy.

Staff report recommending repeal and replacement of the current Officers Bylaw with a consolidated Statutory Officers and Delegation of Authority Bylaw (No. 2260, 2026) to clarify officer roles, consolidate delegations, and set signing authority in alignment with the Purchasing Policy.

Proposed bylaw establishing statutory officer positions (CAO, Corporate Officer, Financial Officer), delegating authorities (including developer permits, servicing agreements, development permit approvals), and specifying signing authorities and schedules for delegated powers and reconsideration procedures.

Existing Officers Bylaw (No. 1880, 2021) that currently establishes officer positions and delegates certain authorities; proposed to be repealed and replaced by Bylaw No. 2260.

Bylaw delegating powers to the City Engineer regarding servicing agreements under the Local Government Act; proposed to be incorporated into the new delegation bylaw.

Bylaw delegating development permit authority to the Municipal Planner with associated reconsideration provisions; to be incorporated within the proposed new delegation bylaw.

Bylaw delegating authority to manage the City's strata property (City Hall strata VIS5151) to a designated officer (Clerk-Administrator), including proxy and appointment powers; to be incorporated into the new bylaw.

Recent bylaw designating class(es) of employees (Manager of Development Services and Senior Land Development Technologists) as servicing officers for the purposes of the Local Government Act; to be incorporated into the new delegation bylaw.