Community Advisory Committee Minutes - August 27, 2024

Proceedings

1. CALL TO ORDER

The Chair called the meeting to order at 7:00 pm.

2. TERRITORIAL ACKNOWLEDGEMENT

Committee member F. Johnson read the City of Langford's Territorial Acknowledgment.

3. MEETING CONDUCT RULES

M. Watmough, Corporate Officer read the City of Langford's meeting conduct rules.

4. APPROVAL OF THE AGENDA

MOVED BY: HARDER
SECONDED: PLOMP
THAT the Committee approve the agenda as presented.
Motion CARRIED.

5. ADOPTION OF THE MINUTES

5.1 Minutes of the Community Advisory Committee Meeting - May 28, 2024

MOVED BY: YACUCHA
SECONDED: JOHNSON
THAT the minutes of the Community Advisory Committee meeting held May 28, 2024, be adopted as circulated.
Motion CARRIED.

6. REPORTS

6.1 Grant in Aid Program Policy Refresh

MOVED BY: HARDER
SECONDED: YACUCHA
THAT the Community Advisory Committee recommend that Council approve POL-0147- FIN “Funding Request Policy” Amendment No. 1 with the addition of “School District 62 Parent Advisory Councils” and other Committees sanctioned by the school as eligible groups.

Prior to consideration of the Main Motion:

Amendment 1:
MOVED BY: FOXALL
SECONDED: HARDER
THAT the Community Advisory Committee recommend that Council amend the policy by adding onto section 5:
unless the entities or organizations are approved by Council and have a presence in the City of Langford.
Motion CARRIED.
Councillors Morley, Yacucha and R. Plomp opposed.

Amendment 2
MOVED BY: JOHNSON
SECONDED: HARDER
THAT the Community Advisory Committee recommend that Council direct staff to provide a definition of "retroactive fees";
AND
Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford

provided however the project event or initiative must not take place prior to the application deadline.
Motion CARRIED.

On the Main Motion as amended:
THAT the Community Advisory Committee recommend that Council approve POL-0147- FIN “Funding Request Policy” Amendment No. 1 with the addition of “School District 62 Parent Advisory Councils” and other Committees sanctioned by the school as eligible groups;
AND
Direct staff to amend the policy by adding onto section 5:
“unless the entities or organizations are approved by Council and have a presence in the City of Langford”;
AND
Direct staff to provide a definition of "retroactive fees";
AND
Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford provided however the project event or initiative must not take place prior to the application deadline.
Motion CARRIED.

7. ADJOURNMENT

MOVED BY: YACUCHA
SECONDED: PLOMP
The Chair adjourned the meeting at 8:15 pm.
Motion CARRIED.

Presiding Council Member

Certified Correct - Corporate Officer