Minutes of the Council Meeting - June 17, 2024

1. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:02 pm.

2. TERRITORIAL ACKNOWLEDGEMENT

Mayor Goodmanson read the City of Langford's Territorial Acknowledgment.

Mayor Goodmanson presented a framed print and banner of the artwork created by Jeannie Chipps, to Jeannie Chipps and Chief Russ Chipps.

Mayor Goodmanson accepted a gift of artwork designed by Karver Everson and made by the students at Edward Milne Community School, presented to the City of Langford from Ren Louie.
Mayor Goodmanson presented a gift of appreciation to Ren Louie.

3. MEETING CONDUCT RULES

M. Watmough, Corporate Officer, read the City of Langford's meeting conduct rules.

4. APPROVAL OF THE AGENDA

MOVED BY: GUIRY
SECONDED: HARDER

THAT Council approve the agenda as amended, with the removal of item 10.7.
Motion CARRIED.

5. PUBLIC PARTICIPATION

First Time Speakers

• P. Hamilton, Langford Resident - re: item 8.1.1 - The speaker expressed concerns regarding the proposed development. The speaker expressed concerns regarding the lack of accessibility and exclusiveness of the proposed development. The speaker inquired about the tree left on the property.
• S. Neish, Latoria Rd - re: item 8.1.1 - The speaker read a letter from the president of the Bilston Watershed Habitat Protection Association, regarding the proposed development. The letter expressed concern regarding the negative impact the proposed development will have on Pritchard Creek.
• W. Bowers, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• C. Pratt, 2038 Troon Crt - re: item 9.4 - The speaker presented information regarding their application.
• R. Louie, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• M. Morton, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• B. Sahlstrom, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• M. Wignall, 2337 Selwyn Rd - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• W. Hobbs, 3442 Luxton Rd - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• S. Sifert, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• L. Plomp, Langford Resident - re: item 8.1.1 - The speaker expressed concerns regarding the proposed development.
• J. Kosina, Langford Resident - re: item 9.5 - The speaker expressed concerns regarding the proposed application.

At 7:48 pm., there was a motion to extend the public participation (see motion below).

• S. Rossander, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• D. Ferguson, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests.
• B. Armstrong, Rodney Rd - re: item 9.4 - The speaker opposes a fee for Freedom of Information requests. re: item 8.1.1 - The speaker expressed concerns regarding the proposed development.
• L. Foxall, Langford Resident - re: item 9.4 - The speaker opposes a fee for Freedom of Information inquiries.
• R. Sansom, Highlands District - re: items 8.1.1 and 10.4 - The speaker stated they are available to answer any questions regarding the proposed developments.

Second Time Speakers

• L. Plomp, Langford Resident - The speaker expressed gratitude to Jeannie Chipps and Chief Russ Chipps for the design of the pride banner flown on Goldstream Avenue. The speaker expressed gratitude to Ren Louie for their gift of the Red Dress artwork to the City of Langford. re: item 8.1.2 - The speaker supports the Construction Impact Management Strategy. - re: item 9.4 - The speaker supports a fee for Freedom of Information inquiries. The speaker stated having more information available regarding proposed developments may lower the amount of Freedom of Information requests.
• B. Armstrong, Langford Resident - The speaker expressed gratitude to Ren Louie for their gift of the Red Dress artwork to the City of Langford.
• L. Foxall, Langford Resident - The speaker expressed gratitude to the Mayor for supporting a local golf charity event.
• W. Hobbs, Luxton Rd - re: items 8.1.2 - The speaker looks forward to public engagement with respect to the Construction Impact Management Strategy.
• M. Wignall, 2375 Selwyn Rd - re: item 9.1 - The speaker supports the expansion of Porcher Park.
• P. Hamilton, Langford Resident - re: item 9.4 - The speaker supports a fee for Freedom of Information requests.
• S. Sifert, Langford Resident - The speaker expressed gratitude to Jeannie Chipps and Chief Russ Chipps for the design of the pride banner flown on Goldstream Avenue. The speaker expressed gratitude to Ren Louie for their gift of the Red Dress artwork to the City of Langford.
• S. Neish, Latoria Rd - re: item 8.1.1 - The speaker expressed on behalf of the president of the Bilston Watershed Habitat Protection Association, that the application should be redone.

MOVED BY: WAGNER
SECONDED: YACUCHA

THAT Council at 7:48 pm. extend the public participation for thirty minutes or until all speakers have spoken, whichever comes first.
Motion CARRIED.

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6. CONSENT AGENDA

• Minutes of the Community Advisory Committee Meeting - May 28, 2024 (RECEIVE)
• Minutes of the Council Meeting - June 3, 2024 (ADOPT)
• Minutes of the Sustainable Development Advisory Committee Meeting - June 10, 2024 (RECEIVE)

MOVED BY: HARDER
SECONDED: YACUCHA

THAT Council adopt the recommendations for each item of the Consent Agenda as presented.

· Minutes of the Community Advisory Committee Meeting - May 28, 2024 (RECEIVE)
· Minutes of the Council Meeting - June 3, 2024 (ADOPT)
· Minutes of the Sustainable Development Advisory Committee Meeting - June 10, 2024 (RECEIVE)
Motion CARRIED.

7. CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

None were removed.

8. COMMITTEE RESOLUTIONS

8.1 Sustainable Development Advisory Committee Meeting Resolutions - June 10, 2024

8.1.1 Application to Rezone 775 Latoria Road from the Rural Residential 2 (RR2) to the Residential Townhouse 1 (RT1) Zone to allow for approximately 33 Townhomes.

MOVED BY: SZPAK
SECONDED: GUIRY

THAT Council:

1. Direct Staff to prepare a bylaw to amend the zoning designation of the properties located at 775 Latoria Drive from RR2 to RT1, subject to the following terms and conditions:

a. That the applicant provides, as a bonus for increased density, the following contributions per dwelling unit, prior to the issuance of a building permit approval:
i. $610 towards the Affordable Housing Reserve Fund; and
ii. $3,660 towards the General Amenity Reserve Fund;

b. That the applicant, prior to Bylaw Adoption, registers a Section 219 covenant in priority of all other charges on title, that agrees to the following:
i. That the following will be provided and implemented to Bylaw No. 1000 standards to the satisfaction of the Director of Engineering, prior to the issuance of a building permit:

1. Full frontage improvements; and
2. A storm water management plan.
   ii. That the following will be provided and implemented to Bylaw No. 1000 standards to the satisfaction of the Director of Engineering prior to any land alteration:
3. A comprehensive geotechnical plan;
4. A construction parking management plan; and
5. A mitigation plan.
   iii. That a separate covenant be registered prior to the registration of a strata plan for the proposed development agreeing that the garages are to be used for the parking of vehicles and not the storage of items preventing the parking of vehicles therein, in favour of the strata.
   iv. That the project shall be constructed with electric heat pumps, to the satisfaction of the Chief Building Inspector;
   v. That the project shall be constructed to Step 4 of the BC Building Code, to the satisfaction of the Chief Building Inspector;
   vi. That all concrete used on-site will utilize ready-mix concrete that meets or exceeds the weighted average Global Warming Potential targets based on Concrete BC Baseline (average) mix data, and that prior to the issuance of a Building Permit the applicant shall provide a Type III Environmental Product Declaration that is 3rd party verified specifying the total Global Warming Potential value and confirming that the proposed development meets the requirements of Low Carbon Concrete Policy POL-0167-PLAN;
   vii. Acknowledge that the site is in proximity to agricultural uses the South Vancouver Island gun range, and that these uses may create general noise, odour, and other nuisances, and agree that the owner and all future owners assume all risk and annoyance of such nuisances;
   viii. That the lot provides at least 28% open space, of which at least 17.5% is dedicated to the City as Park, and the remainder amount is retained as strata common property, to be protected in a non-disturbance covenant, prior to the issuance of a building permit, to the satisfaction of the Director of Parks, Recreation, and Facilities; and
   ix. That tree protection measures, inclusive of tree protection fencing, outlined within the arborist report prepared by Capital Tree Service Inc. dated October 27, 2023, are implemented prior to commencement of work on site to protect the trees identified for retention in the arborist report throughout the construction period, to the satisfaction of the Director of Development Services;

AND

2. That Council retains the non-disturbance covenant EPP78535 on Urban Rise, but allows the tree removal, re-grading, and re-landscaping of the areas, subject to the work being supervised by the project biologist, to the satisfaction of the Director of Development Services.

AND

3. Direct Staff to include within the bylaw an allowance to utilize General Amenity Fund contributions towards the installation of sidewalk beyond the frontage of 775 Latoria Road, connecting to the crosswalk at Autumn Lane, to the satisfaction of the Director of Engineering.

Motion CARRIED.

8.1.2 Construction Impact Management Strategy

MOVED BY: WAGNER
SECONDED: SZPAK

THAT Council direct staff to proceed with community engagement with respect to concerns and priorities around the Construction Impact Management Strategy, and report back to Council once complete;

AND

THAT Council direct staff to formulate a facilitative focus group of key partners to better understand how bylaw amendments or new bylaws related to construction impact management strategy and good neighbor policy could accommodate growth development and business operations, in such a way that is reasonably livable for neighbouring residents and report back to Council with results in future bylaw staff reports.
Motion CARRIED.
Councillor Harder opposed.

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9. REPORTS

9.1 Porcher Park Additional Land Dedication

MOVED BY: MORLEY
SECONDED: HARDER

THAT Council direct staff to execute the documents required to dedicate the parcels with the civic addresses of 851 Brock Avenue, 826 and 830 Wren Place as Park and consolidate these lands with the existing Porcher Park.
Motion CARRIED.

9.2 Statement of Financial Information 2023

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council approve the 2023 Statement of Financial Information.
Motion CARRIED.

9.3 Appointment of Municipal Officers and Amendment to Bylaw No. 1880

Regarding the appointment of Melisa Miles, Manager of Legislative Services as Deputy Corporate Officer:

MOVED BY: HARDER
SECONDED: GUIRY

THAT Council appoint Melisa Miles, Manager of Legislative Services as Deputy Corporate Officer.
Motion CARRIED.

Regarding City of Langford Officers Bylaw No. 1880, Amendment 1, Bylaw No. 2114, 2024:

MOVED BY: HARDER
SECONDED: WAGNER

THAT Council consider giving first, second, and third reading to City of Langford Officers Bylaw No. 1880, Amendment 1, Bylaw No. 2114, 2024 as presented.
Motion CARRIED.

Regarding the appointment of Robert Dykstra from Deputy Approving Officer to Approving Officer:

MOVED BY: HARDER
SECONDED: GUIRY

THAT Council appoint Robert Dykstra, Senior Planner and Deputy Approving Officer be appointed as the Approving Officer for the City of Langford.
Motion CARRIED.

Regarding the appointment of Matthew Baldwin as Deputy Approving Officer:

MOVED BY: HARDER
SECONDED: WAGNER

THAT Council appoint Matthew Baldwin as a Deputy Approving Officer for the City of Langford.
Motion CARRIED.

Regarding the appointments of the Licence Inspector and Deputy Licence Inspector:

MOVED BY: HARDER
SECONDED: GUIRY

THAT Council appoint the Director of Development Services as the Licence Inspector and the Manager of Community Safety and Municipal Enforcement as the Deputy Licence Inspector for the City of Langford.
Motion CARRIED.

9.4 Update on Freedom of Information Requests

MOVED BY: SZPAK
SECONDED: MORLEY

THAT Council direct staff to amend the City of Langford Freedom of Information Bylaw No. 1925, 2020, to include a ten-dollar ($10.00) application fee for all FOI requests.

AND

Direct staff to continue to monitor the situation and bring back a further report if the trend continues upward.
Motion CARRIED.
Mayor Goodmanson, Councillors Wagner and Guiry opposed.

9.5 DVP23-007 - Reconsideration of 2038 Troon Crt

Councillor Harder left the meeting at 9:06 pm. due to a perceived conflict of interest with item 9.5 due to a personal relationship with the applicant.

MOVED BY: YACUCHA
SECONDED: GUIRY

THAT Council direct staff to provide notice that Council will consider issuing a Development Variance Permit for the property at 2038 Troon Court with the following variances to Zoning Bylaw No. 300:
a. That Section 3.05.02(5) be varied to reduce the minimum side lot line setback for an accessory building from 1.0m to 0.72m;
b. That Section 3.05.01(8) be varied to reduce the setback required for the eaves of the accessory building from 0.45m to 0.36m; AND
c. That Section 6.95.05 be varied to allow an accessory building to be located within the rear yard that abuts a golf course.

Subject to the following terms and conditions:
i. That the variances pertain only to the existing structure;
ii. That the applicant shall include screening plantings between the shed and the property line, to the satisfaction of the Director of Development Services; AND
iii. That the second accessory shed on the property be removed.

Motion DEFEATED.
Mayor Goodmanson, Councillors Morley and Wagner opposed.

Councillor Harder returned to the meeting at 9:10 pm.

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10. BYLAWS

10.1 BYLAW NO. 2114

“City of Langford Officers Bylaw No. 1880, 2021, Amendment No. 1, Bylaw No. 2114, 2024". (FIRST, SECOND AND THIRD READINGS)

MOVED BY: SZPAK
SECONDED: GUIRY

THAT Council give Bylaw No. 2114 first, second and third readings.
Motion CARRIED.

10.2 BYLAW NOS. 2155 & 2160

“Langford Zoning Bylaw, Amendment No. 711 (Omnibus No. 64 – Provincial Government Housing Statutes: Transit-Oriented Areas), Bylaw No. 2155, 2024". (ADOPTION)

AND

"TRANSIT-ORIENTED AREA Bylaw No. 2160, 2024”. (ADOPTION)

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council adopt Bylaw Nos. 2155 and 2160.
Motion CARRIED.

10.3 BYLAW NO. 2166 (Background Report Attached)

“Langford Zoning Bylaw, Amendment No. 718 (824, 832, 838 Goldstream Avenue), Bylaw No. 2166, 2024". (ADOPTION)

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Council adopt Bylaw No. 2166.
Motion CARRIED.

10.4 BYLAW NO. 2174

“Langford Zoning Bylaw, Amendment No. 724 (2691 Sooke Road), Bylaw No. 2174, 2024". (FIRST, SECOND AND THIRD READINGS)

MOVED BY: YACUCHA
SECONDED: SZPAK

THAT Council give Bylaw No. 2174 first, second and third readings.
Motion CARRIED.

10.5 BYLAW NO. 2183

“Langford Zoning Bylaw, Amendment No. 726 (Omnibus No. 65 – Small-Scale Multi-Unit Housing), Bylaw No. 2183, 2024". (ADOPTION)

MOVED BY: GUIRY
SECONDED: YACUCHA

THAT Council adopt Bylaw No. 2183.
Motion CARRIED.

10.6 BYLAW NO. 2185

“City of Langford Housing Agreement (2772 Vantilburg Crescent) Bylaw No. 2185, 2024". (ADOPTION)

MOVED BY: GUIRY
SECONDED: HARDER

THAT Council adopt Bylaw No. 2185.
Motion CARRIED.

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11. ADJOURNMENT

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council adjourn the meeting.
Mayor Goodmanson adjourned the meeting at 9:16 pm.
Motion CARRIED.

Presiding Council Member

Certified Correct - Corporate Officer