Council Minutes - January 16, 2023

1. TERRITORIAL ACKNOWLEDGEMENT

M. Watmough, Deputy Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.

2. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:07 pm.

3. APPROVAL OF THE AGENDA

MOVED BY: YACUCHA
SECONDED: MORLEY

THAT Council approve the agenda as presented.
Motion CARRIED.

4. PRESENTATIONS

4.1 The Village Initiative

• Presenter(s): C. Andrew, Director, Community Partnerships and S. Bradford, TVI Stewardship Committee and Executive Director, Thrive
• Cindy Andrew and Scott Bradford of the Village Initiative presented a brief history of their organization to Council.

5. PUBLIC PARTICIPATION

• B. Hutchins, Director of Corporate Services, gave a brief statement of the background of why the tree bylaw was bring reintroduced.
• J. Alexander, re: items 10.2 & 10.3 - Expressed concern about the bylaws.
• B. Sahlstrom, 936 Walfred Rd, re: items 10.2 & 10.3 - Expressed concern about the amount of fine on the Bylaw No. 2118.
• W. Hobbs, 3442 Luxton Rd, re: item 9.5 - Asked the Director of Engineering if the Ministry of Fisheries and Oceans has signed off on the project. re: item 10.1 - asked a question regarding permits.
• M. Mahovlich, Director of Engineering and Public Works, responded that The City of Langford applies to all necessary Ministries for notification of a project.
• M. Baldwin, Director of Planning and Subdivision, responded that developers must apply for all permits required.
• R. Sansom, 1489 White Pine Terr, re: item 10.1 - They are available for clarifications regarding the bylaw.
• D. Stroud, 2458 Jeanine Dr, re: item 10.2 & 10.3 - Expressed support for the bylaws.
• E. Campbell, 904 Lakeside Pl, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• B. Armstrong, 2813 Rodney Rd, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• K. Awram, 1129 Finlayson Arm Rd, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• K. Robinson, 960B Page Ave, re: items 10.2 &10.3 - Expressed support for the bylaws.
• K. Delbrouck, 996 Fashoda Pl, re: item 9.3 - Expressed support for the report. items 10.2 & 10.3 - expressed support for the bylaws.
• C. Craig, 2830 Lakehurst Dr, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• K. Cheema, #102-792 Revilo Pl, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• M. Sunshine, 501 Langvista Dr, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• P. Kedge, 2780 Spencer Rd, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• R. Lubberts, 806 Stanehill Pl, re: item 9.3 - Expressed support for the report. re: item 9.4 - expressed support for the project. They directed a question to the Director Engineering and Public Works. re: items 10.2 & 10.3 - expressed support for the bylaws.
• N. Johal, 3274 Walfred Pl, re item10.2 & 10.3 - Expressed concern regarding transparency. re: item 9.4 - expressed support for the project.
• M. Baldwin, Director of Planning and Subdivision, responded that tree removal is controlled by the development permit process.
• T. Sunshine, 501 Langvista Dr, re: item 9.1 - Expressed an amendment to the Bylaw. re: item 9.3 - Expressed support for the report. re: items 10.2 & 10.3 - Expressed support for the bylaws.

Public Participation Time Extension

MOVED BY: SZPAK
SECONDED: HARDER

That Council extend the Public Participation past 30 minutes.
Motion CARRIED.

• P. Hamilton, 636 Granderson Rd, re: 9.3 - Expressed support for the report. re: items 10.2 & 10.3 - expressed support for the bylaws.
• L. Foxall, Players Dr, re: items 10.2 & 10.3 - Expressed concern about transparency.
• M. Wignall, 2375 Selwyn Rd, re: items 10.2 & 10.3 - Expressed opposition to the bylaws. Had questions regarding residents and the tree removal process.
• N. Johal, 3274 Walfred Pl, re: items 10.2 & 10.3 - Expressed concern about the lack of consultation from professional and the public. They had questions for staff regarding the bylaw process.
• S. Plank, 632 Goldstream Ave, re: item 9.4 - Expressed support for the report. re: items 10.2 & 10.3 - expressed support for the bylaws.
• Deana, Langford Pkwy, re: items 10.2 & 10.3 - Expressed support for the availability of information.
• D. Dingham, 945 Reunion Ave, re: items 10.2 & 10.3 - Expressed supports for the bylaws.
• S. Parry, Langford, re: items 10.2 & 10.3 - Expressed concern about transparency.
• N. Harris, Humpback Rd, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• C, Foxall, 2157 Players Dr, re: items 10.2 & 10.3 - Expressed concern regarding the protections of trees. They had questions directed to the Matthew Baldwin, Director of Planning.
• M. Baldwin, Director of Planning and Subdivision responded explaining the amount of greenspace that is donated.
• J. Bradley, 2638 Alderglen Pl, re: items 10.2 & 10.3 - Expressed support for the bylaws.
• Deana, Langford Parkway, re: items 10.2 & 10.3 - They asked questions regarding cash in lieu practice for greenspace.
• M. Baldwin, Director of Planning and Subdivision, responded that the practice of cash in lieu for greenspace by the previous Council.
• N. Johal, 3274 Walfred Pl, - They asked a question regarding cash in lieu practice.
• M. Baldwin, Director of Planning and Subdivision, responded that it is not cash in lieu but as amenities.
• Corporate Officer Marie Watmough advised Council that staff had included the wrong Zoom meeting number on the agenda and further advised council that the correct number was on the City’s website for the dial in instructions
• M. Wignall, 3442 Selwyn Rd, - Requested that a tree management policy be holistic.
• M. Sunshine, 501 Langvista Dr, re: item 9.3 - Expressed support for the report.

6. ADOPTION OF COUNCIL MINUTES

6.1 Minutes of the Council Meeting - December 5, 2022

MOVED BY: HARDER
SECONDED: MORLEY

THAT Council approve the minutes of the meeting of Council held on December 5, 2022.
Motion CARRIED.

6.2 Minutes of the Special Council Meeting - December 19, 2022

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Council approve the minutes of the special meeting of Council held on December 19, 2022.
Motion CARRIED.

6.3 Minutes of the Special Council Meeting - December 21, 2022

MOVED BY: SZPAK
SECONDED: GUIRY

THAT Council approve the minutes of the special meeting of Council held on December 21, 2022.
Motion CARRIED.

7. OTHER BOARD AND COMMISSION MINUTES

7.1 West Shore Parks and Recreation Board Meeting - November 24, 2022

MOVED BY: HARDER
SECONDED: SZPAK

THAT Council receive the minutes of the West Shore Parks and Recreation meeting held on November 24, 2022.
Motion CARRIED.

8. NOTICES OF INTENT

8.1 Issuance of Development Permit Variance at 2321 and 2323 Belair Road

• Purpose: to reduce the interior lot line setback of a building or structure from the required 1.5m to 1.2m

MOVED BY: SZPAK
SECONDED: HARDER

THAT Council:

1. Issue a Development Variance Permit for the property at 2321 and 2323 Belair Road with the following variance:
   a. That Section 6.20.07(1)(d) of Zoning Bylaw No. 300 be varied to reduce the interior lot line setback of a building or structure from the required 1.5 m to 1.2 m.
   b. Subject to the condition that this variance only shall apply to the buildings and structures in existence at the date of this variance.
   Motion CARRIED.

9. REPORTS

9.1 Application To Vary the Fence Height at 2788, 2792 Winster Rd and 674 Atkins Ave (RCMP Properties)

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council:

1. Direct staff to provide public notification that Council will consider issuing a Development Variance Permit for the property at 2788/2792 Winster Road and 674 Atkins Avenue to vary Sec. 3.21.03(3) of Zoning Bylaw No. 300 by increasing the maximum permitted height of a fence abutting a highway from 1.2m (3.9 ft) to 3.5 m (11.5 ft) subject to the following conditions:
2. THAT the City direct the Parks Department to look for ways to soften the visual impact of the fencing by installing some form of landscaping on the road side of this fence.

AND

1. THAT Council direct staff to bring forward a bylaw to amend Part 3 of Zoning Bylaw No. 300 to exclude emergency services (RCMP, Fire, Ambulance), schools and daycares from the fence height requirements of Sec. 3.21.03.

Motion CARRIED.

9.2 TUP19-0002 - Renewal for non-medical cannabis retail store of 101-945 Reunion Ave

MOVED BY: HARDER
SECONDED: MORLEY

THAT Council renew TUP19-0002 to allow a non-medical cannabis retail store at 101-945 Reunion Ave for an additional term of three years.
Motion CARRIED.

9.3 Request for Proposal for Urban Forest Management Plan

MOVED BY: WAGNER
SECONDED: SZPAK

THAT Council:
Direct staff to issue a Request for Proposal (RFP) outlining specific action items to be included in an overarching urban forest management plan including full public consultation and costing analysis;

AND

Authorize staff to use funds from the Local Government Climate Action Program (“LGCAP”) to pay for the consulting work;
Motion CARRIED.

9.4 Latoria Road New Signalized Intersection Road DCC Project

MOVED BY: SZPAK
SECONDED: WAGNER

THAT Council direct staff to tender the signalized intersection construction on Latoria Road at Klahanie Road in early 2023 and that Council approve the inclusion of this project within the 2023 Capital Plan in the 2023-2027 Five Year Financial Plan to be funded by Road DCCs.
Motion CARRIED.

9.5 Luxton Road Stormwater Improvement Storm DCC Project

MOVED BY: HARDER
SECONDED: YACUCHA

THAT Council direct staff to tender the Luxton Road Stormwater Improvement Storm DCC Project in January/February 2023 and approve the inclusion of the project in the 2023-2027 Five Year Financial Plan to be funded by Stormwater DCCs.
Motion CARRIED.

9.6 Goldstream Farmers Market Agreement 2023

MOVED BY: YACUCHA
SECONDED: GUIRY

THAT Council approve the Goldstream Farmers Market Agreement 2023 in substantially the form attached, minor edits and changes that may be negotiated by the Chief Administrative Officer or designate.
Motion CARRIED.

10. BYLAWS

10.1 BYLAW NO. 2080 (Background Report Attached)

“Langford Zoning Bylaw, Amendment No. 678, (975, 979, and 983 Bray Avenue), Bylaw No. 2080, 2022". (ADOPTION)

MOVED BY: SZPAK
SECONDED: HARDER

THAT Council adopt Bylaw No. 2080.
Motion CARRIED.

10.2 BYLAW NO. 2117 (Background Report Attached)

“City of Langford Tree Protection Bylaw No. 2117, 2023”. (GIVE FIRST, SECOND AND THIRD READINGS)

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Council give the City of Langford Tree Protection Bylaw No. 2117, 2023 first, second and third readings.
Motion CARRIED.

10.3 BYLAW NO. 2118

"City of Langford Ticket Information Authorization Bylaw Amendment No. 20, Bylaw No. 2118, 2023”. (GIVE FIRST, SECOND AND THIRD READINGS)

MOVED BY: WAGNER
SECONDED: GUIRY

THAT Council give the City of Langford Ticket Information Authorization Bylaw Amendment No. 20, Bylaw No. 2118, 2023 first, second and third readings.
Motion CARRIED.

11. ADJOURNMENT

MOVED BY: SZPAK
SECONDED: YACUCHA

THAT Council adjourn the meeting.
Motion CARRIED.

• Mayor Goodmanson adjourned the meeting at 10:01 pm.

Presiding Council Member

Certified Correct - Corporate Officer