MINUTES OF THE REGULAR MEETING OF COUNCIL - Monday, April 15, 2019

1. CALL TO ORDER

Mayor Young called the meeting to order at 5:30 pm.

2. APPROVAL OF THE AGENDA

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR STEWART

That Council approve the agenda as presented.

CARRIED.

3. ADOPTION OF COUNCIL MINUTES

a) Minutes of the Regular Meeting of Council - April T', 2019

MOVED BY:
COUNCILLOR STEWART

SECONDED:
COUNCILLOR SZPAK

That Council approve the minutes of the Regular Meeting of Council held on April T', 2019.

CARRIED.

4. PUBLIC PARTICIPATION

None presented.

5. COMMITTEE RESOLUTIONS

a) Planning, Zoning and Affordable Housing Committee - April 2019

1. Minutes of the Planning, Zoning and Affordable Housing Committee - April 8^ 2019

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR BLACKWELL

That Council receivethe minutes of the Planning, Zoning and Affordable Housing Committee meeting held on April 8^ 2019.

CARRIED.

2. TUP19-0002; Application to allow Original Farm Langford Ltd to operate a Cannabis Retail Store at #105 —945 Reunion Avenue by means of a temporary use Permit.

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR WADE

That Council direct staff to prepare notices of Council's intention to consider issuance of a Temporary Use Permit TUP19-0002 to The Original Farm Langford Ltd. for it to operate a Cannabis Retail Store at 105 & 111-945 Reunion Avenue, subject to the terms and conditions in the Temporary Use Permit, including the stipulations outlined in the letter dated March 15, 2019 provided bythe land owner/agent of the proposed location,
AND THAT commencement of the TUP be subject to an occupancy permit for Units 105 & 111 - 945 Reunion Avenue being issued by the City of Langford.

CARRIED.

b) Transportation and Public Committee - April 9'^ 2019

1. Minutes of the Transportation and Public Works Committee - April 9*^ 2019

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR BLACKWELL

That Council receive the minutes of the Transportation and Public Works Committee meeting held on April 9^ 2019.

CARRIED.

2. Irwin Road Trail Infill

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR STEWART

That Council proceed with the design and installation of the realignment of Irwin Road to allow for the installation of a 3.0m asphalt trail from Meridian to 2955 Irwin, including installation of a new crosswalk and pedestrian landing on Irwin Road at Meridian, at a total estimated cost of $60,000,
AND THAT the Irwin Road Trail Infill project be funded from Road DCCs.

CARRIED.

c) Protective Services Committee - April 2019

1. Minutes of the Protective Services Committee - April 2019

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR WADE

That the Protective Services Committee recommend to Council:
That Council:
Receive the minutes of the Protective Services Committee meeting held on April ll*^ 2019.

CARRIED.

2. Wildlife - Bears in Langford

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council:

1. That a wider benefit to all residents of Langford will come from establishing a range of available informational sources, including the creation of a dedicated webpage on the langford.ca site containing relevant informational links (URLs);
2. That the City compile and print, or otherwise acquire subject specific brochures and literature for distribution to the public;
3. AND THAT Council thank and acknowledge the Westhills Neighbourhood Residents Group for their initiative in bringing the matter of bears in urban settings forward for the community attention and action.

CARRIED.

3. Extension of Licensed Area - Western Speedway, 2207 Millstream Road

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council inform the Liquor and Cannabis Regulation Branch that the City of Langford will opt out of public notification for the expansion of licensed areas of the existing Liquor Primary License for Western Speedway located at 2207 Millstream Road.

CARRIED.

4. Change to Hours - Ma Millers Uquor, 2903 Sooke Road

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

ThatCouncil inform the Liquor and Cannabis Regulation Branch that the City of Langford will opt out of public notification for the change to hours of the existing LiquorPrimary License for Ma Miller's Pub located at 2903 Sooke Lake Road.

CARRIED.

5. Amendment to the Goldstream Farmers Market Agreement to Allow Sales and Tasting of Beer and Spirits.

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR WADE

That Council direct staff to amend the existing Goldstream Farmers Market Agreement to allow for the sale and tasting of beer and spirits.

CARRIED.

6. REPORTS

a) Application to allow a firewood processing operation on Lot B, Section 96 & 97, Metchosin District, Plan EPP69605, PID 030-095-883 (3301 Woodruff Road).

Staff Report (Planning)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council proceed with consideration of this Temporary Use Permit to allow Nik Talbot to operate a firewood processing business on Lot B, Section 96&97, Metchosin District, Plan EPP69605, PID 030-095-883 (3301 Woodruff Road), for a period of three years, subject to the following terms and conditions:

a) The applicant provide a fire safety plan prior to issuance of the TUP.
b) The applicant pay the City back for Road repairs on Woodruff Road at an estimated cost of $23,000.00.
c) The applicant provide a $10,000.00 bond for future road repairs.
d) The applicant provide an Erosion Control Plan to the satisfaction of the Director of Engineering.
e) The Temporary Use Permit be issued only to NikTalbot and not be transferred to any subsequent businesses or business owners should Nik Talbot cease to operate.

AND THATthe following restrictions be imposed on the proposed wood processing operation:

a) The applicant post the civic address and provide clearly marked wayfinding to the site.
b) The operation be located outside the SPEA.
c) There be no open or slash burning.
d) Access to the site be restricted (e.g. gated access) to preventthe public from enteringthe site to purchase firew/ood.
e) The applicant implement the wildfire risk minimizationstrategies outlined in the attached report from Strathcona Forestry Consulting dated March 30^'' 2019.

CARRIED.

b) Encroachment Agreement - 728 Meaford Avenue

Staff Report (Land Development)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Councildirect staff to enter into an Encroachment Agreement by way of an Easement with Iron Clad Developments Ltd. for the aerial encroachment of the roof line that extends into the Meaford Avenue Road Dedication, which may be cancelled by the City in the event that a new owner of the land does not comply with the maintenance, insurance, and indemnity provisions of the easement.

CARRIED.

c) Pre-Aw/ard Approval for Langford Parkway Improvements (Jacklin to CCP)

Staff Report (Engineering)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council direct staff to award the construction contract for the Langford Parkway Improvements to the lowest bidder who is in compliance with the tender documents and fund the project through the City's General Amenity Fund which has been included in the 2019 Engineering Capital Budget.

CARRIED.

7. BYLAWS

a) BYLAW NO. 1836

"Road Closure Bylaw No. 1836, (Unnamed Lane near 1198 Goldstream Avenue) 2019". (ADOPTION)

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SEATON

That Council adopt Bylaw No. 1836.

CARRIED.

b) BYLAW NO. 1837

"City of Langford 2019-2023 Financial Plan Bylaw No. 1837, 2019". (FIRST, SECOND ANDTHIRD READINGS)

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR BLACKWELL

That Council give Bylaw No. 1837 First, Second and Third Readings.

CARRIED.

c) BYLAW NO. 1838

"City of Langford Tax Rates Bylaw No. 1838, 2019." (FIRST, SECONDAND THIRD READINGS)

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council give Bylaw No. 1838 First, Second and Third Readings.

CARRIED.

d) BYLAW NO. 1845

"Bear Mountain Parkway Extension Parcel Tax Bylaw No. 1845, 2019". (FIRST, SECONDAND THIRD READINGS)

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SZPAK

That Council give Bylaw No. 1845 First, Second and Third Readings.

CARRIED.

8. IN CAMERA RESOLUTION

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

a) That it is the opinion of Council that the public interest require that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding the acquisition, disposition or expropriation of land or improvements; and negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages under Section 90 (1) (e) and (k).
b) That Council continue the meeting in closed session.

CARRIED.

9. ADJOURNMENT

MayorYoung^^ourned the meeting at 6:08 pm.

CERTIFIEB IT
Corporate Officer