Staff Report: Telus Walk to Cure Diabetes 3 Year Partnership (Engineering)

Background

The Juvenile Diabetes Research Foundation (JDRF) is requesting Council’s permission to host the Annual Telus Walk to Cure Diabetes (letter attached-Attachment A). This event has been held in Langford since 2012 and has been a great success. The 2017 event brought together hundreds of members of the JDRF Community and raised over $115,000 to help cure and treat diabetes. The TELUS Walk to Cure Diabetes event provides an opportunity for individuals touched by type 1 diabetes the opportunity to unite and to raise critical funds for research focused on curing, treating and better preventing type 1 diabetes.

Commentary

JDRF is requesting Council’s permission to host the 2018 Telus Walk to Cure Diabetes, and additionally is seeking pre-approval for 2019 and 2020. The TELUS Walk to Cure Diabetes is set to take place for the next three years on Sunday, June 10, 2018, Sunday, June 9, 2019 and Sunday, June 14, 2020.

The walk will be taking place on the sidewalks and trails within Westhills, City Centre Park and Langford Lake areas, (map attached-Figure 1). The walk will begin at 10:00 am and finish at approximately 11:30 am.

Financial Implications

The JDRF is asking that Council waive the $35.00 permit fee and damage deposit. In addition, they would like to continue the relationship with the City and CCP who has hosted and supported this event for free since 2012. Performance Plus has confirmed their willingness to continue their support as in previous years.

Legal Implications

With the adoption of the Traffic Bylaw on December 3, 1996, Council has jurisdiction over this matter.

Options

That Council:

1. Grant permission for the Juvenile Diabetes Research Foundation to host the 2018 TELUS Walk to Cure Diabetes on Sunday, June 10, 2018 with the condition they have provided proof of $5,000,000 liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured; AND

2. Grant permission for the Juvenile Diabetes Research Foundation to host the TELUS Walk to Cure Diabetes for the next two (2) years on Sunday, June 9, 2019 and Sunday, June 14, 2020 with the condition they have provided proof of $5,000,000 liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured;

AND;

3. Waive the $35.00 permit fee and damage deposit, as well as the fees for the use of CCP as in previous years, OR

4. NOT grant permission for the Juvenile Diabetes Research Foundation to host the Telus Walk to Cure Diabetes for the next three (3) years on Sunday, June 10, 2018, Sunday, June 9, 2019 and Sunday, June 14, 2020.

Respectfully submitted,

Submitted by:
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering

Concurrence:
Cory Manton, Manager - Parks
Matthew Baldwin, MCIP, RPP Director of Planning
Chris Aubrey, Fire Chief
Lorne Fletcher, Manager of Community Safety and Municipal Enforcement
Cory Manton, Manager of Parks and Recreation
Leah Stohmann, MCIP, RPP, Deputy Director of Planning
Michael Dillabaugh, CPA, CA, Director of Finance
Braden Hutchins, Director of Corporate Services
Darren Kiedyk, Chief Administrative Officer

MM/sel

Attachments

ATTACHMENT A

January 10, 2018

Mayor Stewart Young and Council
City of Langford
877 Goldstream Ave., 2nd Floor
Langford, BC
V9B 2X8

Re: Letter of Request for the JDRF's 2018, 2019 and 2020 Walk to Cure Diabetes

Dear Mayor and Councilors,

Thank you so much for the City of Langford's partnership and support of the 2017 TELUS Walk to Cure Diabetes, held at Westhills Stadium, City Centre Park, on Sunday, June 11th, 2017. It was a fun, family-oriented event that brought together hundreds of members of the Juvenile Diabetes Research Foundation (JDRF) community at the CCP and beautiful surrounding area of Westhills. We are pleased to tell you that over $115,000 was raised at this event to fund research to help cure and treat Type 1 Diabetes (T1D).

As you may know, our event is closely linked to the CCP and area, having been generously hosted free of charge at CCP since 2012. We feel we can continue to grow the profile and success of the event with the added stability of a multi-year agreement. Respectfully, we request to hold future iterations of the Walk to Cure Diabetes on Sunday, June 10, 2018, Sunday, June 9, 2019 and Sunday, June 14, 2020 in the same manner that the City of Langford has generously supported the Walk since 2012, which is to say at no cost to JDRF.

In return for the City of Langford's support, we'd like to continue offering the benefits associated with our highest level of sponsorship, which are as follows:

Recognition before the event

• Company logo with hyperlink option, on JDRF local event website and social media channels
• Company logo, with hyperlink, on all local event electronic newsletters
• Company logo on all Walk collateral and donation forms (timing dependent)
• Media coverage (variable)
• Invitation and recognition of company at Walk kick-off event

• Recognition/banner on-site during event launch
• Name recognition on-site during local kick-off event

Visibility at the event

• Company logo on sponsor board
• On-site banner at event (supplied by City of Langford/CCP)
• Covered booth for on-site activation (10X10 tent)
• Mention of company by event host
• Media coverage (variable)
• Speaking opportunity — opening ceremony — 1 minute max

Post-event recognition

• Invitation to local JDRF Walk recognition event
• Logo recognition in local electronic newsletter
• Logo recognition on local JDRF Walk event page until end of calendar year
• Media coverage (variable)

Your support and partnership for the last six years has been a key factor in the continuing success of this important event that raises both awareness about T1D and money to fund research to find a cure for this awful disease. We feel fortunate to have been able to host our event at the CCP, Ed Nixon Trail and surrounding areas of Westhills since 2012, and we would be very grateful to be able to continue to do so for the next three years.

I look forward to hearing from you. I'm more than happy to discuss any further details or answer any questions you may have.

Je ica Koch, T1D since 2002
anager, Fundraising and Development
JDRF Victoria Chapter (Serving Vancouver Island)
PO Box 47063 Langford, Victoria, BC V9B 512
Phone: 250.370-7790 Email: jkoch@jdrf.ca

cc:
Gerry St. Cyr, City Centre Park