DocumentsStaff ReportNov 21, 2016Pages 32–34
Staff Report: Electrical Maintenance Standing Offer
Recommendation to enter a one-year standing offer (with up to two one-year renewals) with Raylec Power Ltd. for electrical maintenance of the City's traffic signals and streetlights commencing January 1, 2017, including set rates, 24-hour dispatch and stocked emergency parts.
Key facts
- Vendor recommended: Raylec Power Ltd.
- Term: one year starting Jan 1, 2017, with City option to extend up to two additional one-year terms
- Raylec responsibilities: set labour/equipment rates, 24-hour dispatch with response times, stock emergency signal and streetlight parts
- Raylec to have first right of refusal on City projects excluding subdivision/development projects
- Financial implication: no increase to the signal or streetlight budget
Staff Report to Council
Date: November 21, 2016
Department: Engineering
Subject: Electrical Maintenance Standing Offer
Background
The Transportation and Public Works Committee directed staff to work out terms for a standing offer with Raylec Power to oversee our Electrical Maintenance for the City’s traffic signals and streetlights. Below are the terms and conditions for Council consideration.
Commentary
The term of the standing offer for electrical maintenance for the City’s traffic signals and streetlights will commence on January 1, 2017 for a one (1) year term and can be extended for two (2) more years at one (1) year extensions by the City at their sole discretion.
As part of this agreement, Raylec will be required to have set rates for labour and equipment for the term; will provide a 24 hour dispatch centre with set response times and will stock emergency signal and streetlight parts for repairs.
Raylec will get first right of refusal for all work on City projects excluding subdivision and development projects.
Financial Implications
There is no increase to the signal or streetlight budget.
Legal Implications
None.
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Options
That Council;
Enter into a one (1) year standing offer with an option for a two (2) year renewal beginning January 1, 2017 with Raylec Power Ltd. for electrical maintenance of the City’s streetlights and signals OR;
To do nothing at this time with respect to electrical maintenance for electrical maintenance of the City’s streetlights and signals.
Respectfully Submitted
Submitted by:
George Henshall
Concurrence:
Matthew Baldwin, MCIP, RPP Director of Planning
Concurrence:
Bob Beckett, Fire Chief
Concurrence:
Lorne Fletcher, Manager of Community Safety and Municipal Enforcement
Concurrence:
Mike Leskiw, Parks and Recreation Manager
Concurrence:
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering
Concurrence:
Steve Ternent, Director of Finance
Concurrence:
Jim Bowden, Chief Administrative Officer
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