DocumentsStaff ReportNov 7, 2016Pages 79–86
Staff Report – Clean Water and Wastewater Fund Grant Applications (Engineering Department)
Engineering department staff report presenting Clean Water and Wastewater Fund grant application(s) and requesting Council direction to proceed with grant submissions.
Key facts
- Report start page listed in agenda: 79
- Purpose: seek Council approval/support to submit applications to federal/provincial Clean Water and Wastewater funding programs
- May identify eligible projects and estimated funding requests (specific figures in full report)
Staff Report — Clean Water and Wastewater Fund Grant Applications
Date: November 7, 2016
Department: Engineering
Subject: Clean Water and Wastewater Fund Grant Applications
Background
Canada and British Columbia launched the Clean Water and Wastewater Fund (CWWF) in September 2016.
The CWWF will help accelerate short-term local government investments, while supporting the rehabilitation of water, wastewater and stormwater infrastructure, and the planning and design of future facilities and upgrades to existing systems.
Canada and British Columbia governments are investing up to $373.6 million under the CWWF to support infrastructure projects in communities across the province. The Government of Canada will contribute $225.1 million and the Province of British Columbia will contribute $148.5 million to the total program funds.
The Fund offers funding up to a maximum of eighty-three percent (83%) of the total eligible project costs. Fifty percent (50%) is contributed by the Government of Canada and thirty-three percent (33%) by the Province of British Columbia.
The purpose of this report is to seek Council support for two grant applications in this grant update. Municipalities are only allowed to submit up to two applications.
Commentary
The Clean Water and Wastewater Fund is an ideal opportunity for the City of Langford to capitalize on an opportunity to obtain almost complete funding for an infrastructure project. The City’s share of the proposed projects is just 17% of the total project costs, the remaining costs are borne by the Federal and Provincial governments. The application deadline is November 23rd, 2016, all successful projects must be completed by March 31, 2018.
Staff are proposing that the City apply for two grants as described below.
South Langford Sewer Improvement Project (SLSIP)
The City is already constructing a sewer lift station as part of the West Shore Parkway project. The lift station will be located near Sooke Road and West Shore Parkway approximately 325m east of Sooke Road along Salem Road. The cost to extend the sewer main from the lift station to optimize its connection to existing infrastructure on Happy Valley Road as well as expand services south on Sooke Road was not included as part of the West Shore Parkway grant application in 2015.
To optimize service levels to existing areas of Langford and to plan for future expansion, the City is proposing to extend the sewer main east from Sooke Road to Luxton Road, connecting south to Happy Valley Road. Additionally the City is proposing to extend the sewer on Sooke Road south to Woodruff Road. Preliminary design for this work is already underway including a cost estimate for the purposes of applying for the grant. The benefitting area for this proposed project is approximately 800 to 1000 hectares of land in Langford. The estimated equivalent population served at full build-out of this system is approximately 25,000. The SLSIP will eliminate the need for a second future lift station referred to as the Dewdney Flats pump station in the 2008 Sewer Master Plan. The elimination of the second lift station will save the City over $1.5 Million in capital infrastructure costs. The project does not include extension of distribution lines.
Since the City began construction of the West Shore Parkway the City has negotiated with the adjacent municipality of Metchosin as well as the Beecher Bay (Scia’new) First Nation to expand the City’s service area south into part of Metchosin. Should the boundary adjustment occur this proposed sewer project could also serve improvement areas in that region.
South Langford Community Water Reservoir Project
A water reservoir is required in the vicinity of the Westhills/Mount Wells Park area to provide increased fire protection in this forest fire interface area. The water reservoir is part of the overall water supply system to the general area of the West Shore Parkway and south towards Sooke Road including on Sooke Road south from the West Shore Parkway (an area not currently serviced by water). A watermain is being installed on the West Shore Parkway as part of the West Shore Parkway completion project and the proposed reservoir would connect to the West Shore Parkway watermain project and then also extend along Sooke Road south toward Woodruff Road.
The benefitting areas of this proposed South Langford Community Water Reservoir Project include existing rural areas along Sooke Road between West Shore Parkway and Woodruff Road/Humpback Road as well as Mount Wells Regional Park (located west of the Westhills development area).
Financial Implications
The City’s share of the proposed projects is 17% of the total project costs, the remaining costs are borne by the Federal (50%) and Provincial (33%) governments.
For the South Langford Sewer Improvement project the City’s 17% share would be incorporated into the existing agreement with Westshore Environmental Services whose costs are offset by connection fees associated with the sewer main use as well as ongoing user fees. The estimated cost of the South Langford Sewer Improvement project is approximately $10 Million, 17% of which would be $1,700,000.
For the South Langford Community Water Reservoir Project, the City’s 17% share would be provided from local development revenue. The cost estimate on the Water Reservoir Project is estimated at $13.25 Million, 17% of which would be $2.2M.
Legal Implications
None noted.
Options
That:
- The City of Langford in open Council supports the application to the Clean Water and Wastewater Fund grant program for the South Langford Sewer Improvement Project. Funding for the City’s 17% share of costs would be provided through the existing sewer servicing agreement with Westshore Environmental Services;
AND - The City of Langford in open Council supports the application to the Clean Water and Wastewater Fund grant program for the South Langford Community Water Reservoir Project. Funding for the City’s 17% share of costs would be provided through development;
- OR
- The City of Langford in open Council does not support any applications to the Clean Water and Wastewater Fund.
Respectfully Submitted,
Submitted by:
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering
Concurrence:
Matthew Baldwin, MCIP, RPP Director of Planning
Bob Beckett, Fire Chief
Brent Molnar, Manager of Land Development
Steve Ternent, Director of Finance
Jim Bowden, Chief Administrative Officer
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Staff Report — Award of Engineering Design Millstream Overpass Dual Left Turnlane
Date: November 7, 2016
Department: Engineering
Subject: Award of Engineering Design Millstream Overpass Dual Left Turnlane
Background
The Millstream Interchange currently consists of two on-ramps and two off-ramps. The existing bridge deck consists of one southbound left turnlane heading onto the Trans Canada Highway (TCH) towards the City of Victoria as well as three southbound thru lanes. The southbound access to the TCH is often backed up during peak travel times and on weekends. The purpose of this report is to present the option to construct a second left turnlane southbound on the Millstream overpass to improve traffic flow in this area.
Commentary
The Millstream Interchange is the jurisdiction of the Ministry of Transportation and Infrastructure (MoTI) and therefore must meet the construction specifications for MoTI projects. The City is proposing to construct this improvement project and dedicate it upon completion to the MoTI. This is not unlike recent projects in Langford including the Leigh Road Interchange and related works as well as the improvements on both Sooke Road and the TCH at the north and south ends of the West Shore Parkway. City staff and MoTI staff work well together and have a proven relationship delivering road construction projects.
In addition to the general traffic volume concerns in the region surrounding the Millstream Interchange, there have been concerns pertaining to cycling and pedestrian access on the Millstream overpass. Staff will ensure that the detailed engineering design takes into account cycling and pedestrian safety, recognizing that the MoTI has to approve all engineering design drawings for the proposed project.
The proposed Millstream overpass project includes the following improvements:
- Installation of a second southbound left turnlane;
- Improved pedestrian/cycling access;
- Amendments to the signals including improved coordination with the signal timing in this corridor.
The improvements to the Millstream Overpass are anticipated to take approximately 3 months to construct.
Staff have not identified any property matters that may affect the proposed improvements. Some traffic signals will require adjusting both for location and programming. If a new signal controller is required this will require some order time, however staff are prepared to schedule appropriately to meet the optimum construction time for this project.
City staff are aware that the MoTI has already begun work on the TCH for the McKenzie Interchange and is anticipating working in the Malahat village area of the TCH also in 2017. The Millstream overpass project is located in a high traffic area and therefore a very detailed traffic management plan will be in place for the duration of the project. MoTI requirements include full time on-site supervision which will be budgeted as part of this project. Where safe and possible the traffic management plan will consider if night work or off-peak construction times are appropriate.
Staff are proposing to retain the project team of Tetra Tech engineering consulting who are the City’s engineering designer for the Sooke Road signal improvement project at the West Shore Parkway. Their staff are familiar with MoTI standards and signalization projects, in addition their key staff were the original designers on the Millstream Interchange project and are currently one of three consultants who hold an “As and When” contract with the MoTI with pre-qualified site supervision staff. PBX is proposed as the electrical designer for this project, they are also the designer on the Sooke Road works. The City has a standing offer contract with WATT Consulting for traffic engineering and are proposing that WATT be teamed with Tetra Tech and PBX for this project. WATT would provide input into the laning, signal timing and also provide a construction traffic management plan for the project.
Staff are suggesting that this project be constructed in the Spring/Summer of 2017. Preliminary estimates indicate that if the project were approved at the November 7th council meeting the preliminary design can be completed by Friday December 16th, followed by a 75% design submission on February 3rd, 2017; a 100% design submission by March 17th and an Issued for Construction tender ready for March 31st, 2017. This schedule is very aggressive and includes being able to gain MoTI design approvals within that schedule. Ideally the project could be tendered in April/May 2017 with a tentative construction schedule of June/July/August 2017. This schedule assumes funding is approved and in place (see Financial Implications below). A Spring/Summer construction would ensure that final paving could be completed by the Fall, before the weather turns and paving becomes more challenging.
Financial Implications
The proposed consulting team of Tetra Tech, PBX and WATT Consulting have provided a cost estimate to the City that includes the detailed engineering design, preparation of tender documents and an optional cost for engineering construction services and on-site construction inspection should the project proceed to construction. The combined team cost estimate for the detailed engineering design, preparation of tender documents and tendering is $142,555. This estimate is in the appropriate range for engineering services based on the estimated cost of the construction project.
The addition of a second left turnlane on the Millstream Overpass is included in the City of Langford Road Development Cost Charge bylaw at an estimated cost of $1.2M (2012 cost estimate). This cost estimate would be revised if necessary as design progresses. Should the City construct the project through the Road DCC program there are funds available to do so in 2017.
Staff have already contacted ICBC for funding options. ICBC will provide funding to projects that propose safety or operational improvements. The addition of a second left turnlane on the Millstream overpass does qualify for funding from ICBC.
Staff are proposing to expedite the engineering design as described above in order to be “shovel ready” should a grant opportunity arise over the next six months. If a road infrastructure grant were to arise, staff could apply for that in short order using the engineering design proposed in this report. The construction schedule might vary if a grant is applied for since grant award timing is relatively unpredictable.
Legal Implications
None identified.
Options
That Council direct staff to:
- Award the detailed engineering design and preparation of tender documents for the Millstream Overpass Dual Left Turnlane Project to the team of Tetra Tech, PBX and WATT consulting for an amount of $142,500 and fund it from the Road Development Cost Charge program;
AND - Pursue road infrastructure grant opportunities and other funding opportunities to pay for the Millstream Overpass Dual Left Turnlane Project;
OR - Do nothing at this time to the existing laning on the Millstream Overpass in Langford.
Respectfully Submitted,
Submitted by:
Michelle Mahovlich, P.Eng., Director of Engineering
Concurrence:
Matthew Baldwin, MCIP, RPP Director of Planning
Bob Beckett, Fire Chief
Lorne Fletcher, Manager of Community Safety and Municipal Enforcement
Mike Leskiw, Parks and Recreation Manager
Brent Molnar, Manager of Land Development
Steve Ternent, Director of Finance
Jim Bowden, Chief Administrative Officer
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