Appendix: Traffic Management Plan - Ryder Hesjedal's Tour de Victoria

Table of Contents

1. TRAFFIC CONTROL PLAN ........................................ 3
   1.01 Scope of the Ride ........................................ 3
   1.02 Ride Date and Duration ................................. 3
   1.03 Jurisdictions ............................................. 3
   1.04 Traffic Control Personnel ............................ 3
   1.05 Traffic Control Plan ................................... 3
   1.06 Buses ....................................................... 4
   1.07 Pedestrians .............................................. 4
   1.08 Signage ................................................... 4
   1.09 Safety ..................................................... 4

2. PUBLIC INFORMATION PLAN ................................ 5
   2.01 General Public Notification .......................... 5
   2.02 Agency Notification ................................... 5

3. EMERGENCY RESPONSE PLAN ............................... 6
   3.01 Introduction .............................................. 6
   3.02 Procedures for Dealing with an Incident ............. 6
   3.03 Emergency Operations Center (EOC) .................. 6
   3.04 Tour de Victoria Medical Response Team .......... 7
   3.05 Emergency Contact List ................................. 7

Appendixes ...................................................... 8
Appendix A - Contacts ....................................... 8
Appendix B - Incident Management Report .............. 9
Appendix C — Road Closure Notification Example .... 10

1. TRAFFIC CONTROL PLAN

1.01 Scope of the Ride

The ride encompasses several municipalities in the Greater Victoria area. There will be three different distances:

• Epic (140km) — Start and finish in Victoria's Inner Harbour
• Legend (90km) — Start and finish in Victoria's Inner Harbour
• Challenge (45km) — Start in Sidney and finish in Victoria's Inner Harbour

One side of the road will be dedicated for TDV riders, with opposing vehicle traffic allowed on the opposite side of the yellow line. No vehicles will be allowed to travel on the same side of the road that the riders are traveling on, except in a few designated areas.

1.02 Ride Date and Duration

The ride will take place Sunday, August 21, 2016 starting at 7:00am and ending at approximately 3:30pm. Refer to Course Control Plan for approximate times the cyclists will be in each area.

1.03 Jurisdictions

See attached Route Maps and Course Control Plan for overall and detailed route maps for each Jurisdiction.

1.04 Traffic Control Personnel

The personnel responsible for traffic control and for directing the cyclists are broken down into four categories as follows:

• Police Officers or Reserves are provided by each municipality. These will be the highest level of traffic control and will be located at the major intersections indicated on the attached Course Control Plan.
• Traffic Control Persons (TCPs) are certified professional flagpersons provided by Island Traffic Services. The TCPs will be responsible for all traffic control not provided by police officers or reserves and will be located as indicated on the attached Course Control Plan.
• Traffic Control Supervisors (TCS) will be provided by Island Traffic Services and will be responsible for coordinating the efforts of the TCPs. Each TCS will be responsible for a section of the race and their contact information is listed in the Appendix A.
• Volunteer Marshals are responsible for directing the cyclists. The volunteers will not be directing traffic. The locations of the volunteer marshals are indicated on the attached Course Control Plan.

1.05 Traffic Control Plan

The side of the road that the cyclists are riding in will be closed to traffic for the entire route. No vehicles will be allowed to travel on the same side of the road that the riders are traveling on. Police Officers, Reserves and TCPs will be positioned at all intersections and crossings indicated on the attached Course Control Plan to prevent traffic from getting into the TDV side. Where possible, during gaps between the cyclists vehicle traffic will be allowed to cross or turn into the opposite lane. In the District of Oak Bay and City of Victoria, full road closure will be permitted.

A police escort will be done for the first few kilometers of the ride. The cyclists will be kept together and all cross traffic will be completely stopped as the escorted group goes by. The protocol for motorcycle escorts will be followed.

1.06 Buses

BC Transit will develop their own plan to divert bus traffic to conform the Tour De Victoria Traffic Plan.

1.07 Pedestrians

Pedestrians will be largely unaffected except when crossing at intersections where they will be directed by the Police or TCPs.

1.08 Signage

Traffic control signage and barricades will be setup where needed. In addition Portable Changeable Message Signs (PCMS) will be used at key locations to advise motorists of traffic pattern changes. General ride information signs will be posted at key locations around the route leading up to the event. Directional and safety signage for the cyclists will be placed on the course.

Location of signage is indicated on the attached Course Control Plan.

1.09 Safety

The local jurisdictions, Tour de Victoria, and Island Traffic Services will be responsible for setting up the signage and traffic control devices prior to the start of the race. They will also be responsible for the tear down of the devices as soon as the race is completed in each segment.

All signage and traffic control devices will conform to the specifications in the Ministry of Transportation's "Traffic Control Manual for Work on Roadways". Signage and traffic control devices will be kept in good condition at all times and defective or damaged equipment replaced immediately.

All Emergency Service Agencies will be notified in advance, by the Tour de Victoria of the traffic control measures as per section 2.02.

All police officers, police reserves, TCPs and volunteer marshals will attend safety meetings prior to the start of the race. All police officers, police reserves, TCPs and volunteer marshals will wear the required safety equipment as defined by their WCB regulations.

All hazards to the cyclists, workers and the travelling public will be identified and minimized. Accidents, near misses, and dangerous situations or acts, will be reported the proper authorities as per the Emergency Response Plan.

2. PUBLIC INFORMATION PLAN

2.01 General Public Notification

Residents along the route will be notified in advance by a general mailout, done by postal code, with information regarding the traffic diversions on race day. See Appendix C for an example of the mailout.

The general public will be notified in advance of traffic delays or detours via public service announcements placed in the local media (newspaper, television and radio).

Radio Stations / TV Stations:

• CFAX
• CTV Vancouver Island
• CBC
• CHEK
• Jack-FM 103.1
• 98.5 FM
• 100.3 the O.
• ZONE at 91.3
• 107.3 KOOL FM

Newspapers:

• Times Colonist
• Vic News
• Saanich News

2.02 Agency Notification

The following agencies will also be notified in advance of the traffic pattern changes:

• Police (see Appendix A)
• Fire (see Appendix A)
• BC Ambulance Service — (604) 872-6742 (fax)
• BC Transit — (250) 995-5642 (fax)

3. EMERGENCY RESPONSE PLAN

3.01 Introduction

The primary objective of this plan is to facilitate emergency response to the incident and move traffic safely and expeditiously through or around the incident site. The following types of incidents may be expected to occur around the cycling route:

• Motor vehicle accidents
• Cyclists injured
• Pedestrians and/or spectators injured
• TCPs or volunteers injured
• Traffic jams

3.02 Procedures for Dealing with an Incident

If an incident occurs on the cycle route the nearest police officer, TCP or volunteer marshal will take charge of the scene until relieved by a higher authority. The following general emergency response procedure is to be implemented by the person in charge:

• Respond quickly with emergency traffic control measures to ensure public safety.
• Contact the appropriate emergency response agencies and/or the Tour de Victoria medical team as appropriate (see section 3.05).
• Contact Island Traffic Services for additional traffic control resources as required (see section 3.05).
• Ensure the emergency response agencies have quick access to the incident. If necessary shut down the ride to facilitate this.
• Assist emergency response personnel when required.
• Contact the Emergency Operations Center to make them aware of the incident (see section 3.05).
• Record details of the incident as much as possible and provide a report to the Tour de Victoria and the local jurisdiction within 12 hours. A copy of the incident report is located in Appendix B.

3.03 Emergency Operations Center (EOC)

An Emergency Operations Center will be set up in the Victoria Police Station. A representative from each jurisdiction and all interested parties will be located at the EOC to coordinate the activities of their agency with the others. Each representative in the EOC will have communications with their key personnel.

3.04 Tour de Victoria Medical Response Team

The Tour de Victoria will provide a medical response team to deal with cyclist's medical problems and minor injuries. The Tour de Victoria Medical Response Plan is located in the attachment Medical Plan.pdf. Note that serious cyclist injuries will be treated by the normal emergency response agencies as listed in the Emergency Response Plan above.

3.05 Emergency Contact List

Emergency Services: 911

Emergency Operations Center
Tour de Victoria Rep: Ole Jorgensen — (250) 883-1340

Police (Non-Emergency): (see Appendix A)
Fire (Non-Emergency): (see Appendix A)

BC Transit — 250-590-8630
Victoria General Hospital — 250-727-4212
Royal Jubilee Hospital — 250-370-8000
Saanich Peninsula Hospital — 250-544-7676

Tour de Victoria Emergency Team:

• Medical Director: Dr. Brendan Irvine — 250-896-6009
• Medical Team Coordinator: Craig Gillett — 250-884-4050
• Safety & Operations Manager: Brooks Hogya — 250-857-0600

Island Traffic Services:

• Course Supervisor: Brian Lister — 250-727-8138

Appendixes

Appendix A - Contacts

Tour de Victoria Contacts:

• Seamus McGrath — General Info — (250) 686-1422
• Brooks Hogya — Tour Director — (250) 857-0600
• Craig Gillett — Safety & Operations — (250) 884-4050
• Sheleena Gutierrez — Medical Captain — (250) 508-8363
• Trish Duncan — Event Coordinator — (250) 588-9126
• Tour de Victoria Office — (778) 350-6325

Island Traffic Services Contacts:

• Brian Lister — Overall Course Supervisor — (250) 727-8138
• Ian Lamplugh — General Manager — (250) 896-3272
  Email: ian@islandtraffic.com
  Zone Supervisors will be assigned leading up to the event.

Jurisdiction Emergency Contact List:

• City of Victoria

  • Police: (250) 995-7654
  • Cathie Jorgensen - cathie.jorgensen@vicpd.ca
  • Chris Spargo - chris.spargo@vicpd.ca
  • Fire: (250) 920-3350

• District of Oak Bay

  • Police: (250) 592-2424 — Dave MacMillan
  • Fire: (250) 592-9121

• District of Saanich

  • Police: (250) 475-4321 — Ron Stewart - rstewart@saanichpolice.ca
  • Fire: (250) 475-1775

• District of Central Saanich

  • Police: (250) 652-4441 — Paul Brailey - paul.brailey@csaanich.ca
  • Fire: (250) 544-4238

• Westshore RCMP: (250) 474-8754 — Steve Wright - stephen.w.wright@rcmp-grc.gc.ca

• District of Highlands, Town of View Royal, City Of Langford, District of Metchosin, City of Colwood

  • District of Highlands Fire: (250) 474-2633
  • Town of View Royal Fire: (250) 479-7322
  • City of Langford Fire: (250) 478-9555
  • District of Metchosin Fire: (250) 478-1307
  • City of Colwood Fire: (250) 478-8321

• Sidney/North Saanich RCMP: (250) 656-3931 — Erin Fraser - erin.fraser@rcmp-grc.gc.ca

  • Town of Sidney Fire: (250) 656-2121
  • District of North Saanich Fire: (250) 656-1931

Appendix B - Incident Management Report

Incident Management Report (form fields as extracted):

• TRAFFIC SERVICES LTD. INCIDENT MANAGEMENT REPORT
• LANE: One / Two / Three / Four
• DIRECTION: Eastbound / Westbound
• STATION
• TIME
  • Incident Occurred
  • Incident Cleared
• DETAILS
  • Number of Vehicles — Yes / No
  • Injuries — Yes / No
  • Fatalities — Yes / No
  • Types of Vehicles — Yes / No
  • R.C.M.P. Attended — Yes / No
  • R.C.M.P. File #
  • Ambulance Attended — Yes / No
  • Fire Trucks Attended — Yes / No
• DESCRIPTION OF INCIDENT
• Traffic Manager's Signature

Daily copies to: Construction Superintendent
Weekly copies to: Traffic Engineer for review
BCTFA Representative

Appendix C — Road Closure Notification Example

TOUR DE VICTORIA

Attention Residents and Businesses

Event Notification - Sunday, August 23, 2015

On Sunday, August 23, 2015 some of the streets in your neighbourhood are going to be affected by up to 1,500 cyclists participating in the fifth annual Ryder Hesjedal's Tour de Victoria. Cyclists from all over Canada and the US are coming for the largest one-day cycling event in Victoria and it's going to be happening in your community!

What will happen on Sunday, August 23rd?

• Police, traffic control personnel & volunteer marshals will control cyclists and traffic flow along the route
• The ride starts in downtown Victoria at 7:00am, travels 140km around the region & ends downtown at 3:30pm
• The route only affects certain roads in each municipality and timing varies in each area
• Expect minor traffic delays throughout the region
• More details provided below or visit www.tourdevictoria.com/traffic for detailed info about areas near you

Inquiries can be made to info@tourdevictoria.com or 718-393-6325

Leading up to the event and on event day, August 23, 2015

Volunteers needed in your community!
Road marshaling could be as easy as stepping out your front door:
Volunteer online at www.tourdevictoria.com/volunteers or email volunteers@tourdevictoria.com

Join the ride!
The ride has Three distances and welcomes all types of riders. Registration is available online at www.tourdevictoria.com/register

Municipality / Time / Traffic information:

• Victoria (Belleville St, Government St, Gorge Rd E) — 6:50am — 7:00am — Vehicle traffic permitted the opposite direction of our cyclists
• Saanich (Gorge Rd W) — 7:00am — 7:20am
• View Royal (Island Hwy, Old Island Hwy) — 7:10am — 7:30am
• Colwood (Ocean Blvd, Lagoon Rd, Metchosin Rd) — 7:20am — 8:10am
• Metchosin (Metchosin Rd, Duke Rd, William Head Rd, Lombard Dr, Rocky Point Rd, Liberty Dr, Kangaroo Rd, Lindholm Rd, Happy Valley) — 7:30am — 9:20am
• Langford (Happy Valley Rd, Glen Lake Rd, Leigh Rd, Goldstream Ave, Atkins Ave) — 8:00am — 9:45am
• View Royal (Atkins Ave, Burnside Rd W) — 8:20am — 10:00am
• Saanich (Burnside Rd W, Prospect Lake Rd, Munn Rd) — 8:25am — 1:15pm
• Highlands (Munn Rd, Willis Point Rd) — 8:33am — 9:00am
• Highlands (Millstream Lake Rd, Ross Durrance Rd) — 8:35am — 11:30am — Northbound vehicle traffic only. Same direction as our cyclists
• Saanich (Millis Point Rd, Wallace Dr) — 9:00am — 11:45am — Vehicle traffic permitted the opposite direction of our cyclists. (Two-way traffic allowed on certain roads. See website for details)
• Central Saanich (Wallace Dr, Garden Gate Dr, Benvenuto Ave, West Saanich Rd, Old West Saanich Rd) — 9:05am — 11:45am
• Sidney & North Saanich (5th Ave and Lochside Drive) — 9:10am — 11:30am
• Saanich (See website for detailed route map) — 9:15am — 2:45pm
• Oak Bay (Beach Drive, King George Terrace) — 10:35am — 3:15pm — Full Closures

Victoria (Crescent Rd, Hollywood Cil, Dallas Rd and waterfront perimeter of James Bay including: Erie St, St Lawrence, Kingston St, Montreal St, Quebec St, Pendray St, Belleville) — 10:50am — 3:30pm

Victoria Inner Harbour (Belleville St between Menzies St and Government St) — 5A:10am — 5:00pm

(Note: the Road Closure Notification Example contains specific times and local routing details as provided above. See the example image for formatting.)

Route Control / Event Day Schedule (Selected excerpts)

The route control table columns (as provided in the plan) include: Municipality | KM | Intersection | Lead Vehicle | Lantern Rouge | TCP / Marshal | One Week Notification | Signage | Event Day Signage | NOTES

Below is the route schedule rendered to preserve the document's times, intersections, and notes:

(Where repeated or duplicated rows occur in the original document, they have been presented as preserved items; see attached images for the full formatted original tables.)

Notes: The route control schedule continues across multiple pages; refer to the attached Course Control Plan for a complete map and full table.

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