DocumentsStaff ReportFeb 1, 2016Pages 30–32
Staff Report: Ryder Hesjedal's Tour de Victoria (Request to use City roads)
Staff report recommending that Council permit the Tour de Victoria event to travel through the City of Langford on Sunday, August 21, 2016 subject to conditions including payment of a permit fee and responsibility for policing/cleanup.
Key facts
- Event date: Sunday, August 21, 2016 (proposed travel through Langford between ~8:00 am and 10:00 am)
- Conditions: organizers responsible for additional policing and cleanup, payment of $35 permit fee, no costs to the City
- Attachments listed: event letter, Traffic Management Plan, Route Maps, Course Control Plan
- Expected participants: >1,300 riders (based on prior year)
Staff Report: Ryder Hesjedal's Tour de Victoria (Request to use City roads)
- Date: February 1, 2016
- Department: Engineering
- Application No.: NUT16-0001
- Subject: Ryder Hesjedal's Tour de Victoria
Background
The sixth annual Tour de Victoria is scheduled to take place within local municipalities on South Vancouver Island on Sunday, August 21, 2016. The Ryder's Cycling Society of Canada is requesting to travel through the City of Langford.
Commentary
The Ryder's Cycling Society of Canada is aiming to promote cycling and cycling tourism opportunities within greater Victoria and the Western Communities (see Attachment 1). This event is focused on raising funds for local cycling based organizations and programs.
Over 1300 riders took part in the event last year with over 300 volunteers helping guide the riders safely along the route. It is estimated that 600 riders will be participating in the 140km route and 300 in the 85km route this year.
The longest 140km ride, meant for the avid cyclist, will enter into the City of Langford on Happy Valley Road at approximately 8:00 am and the last cyclist leaves Langford on Atkins Avenue at approximately 10:00 am (see Attachment 3 for route through Langford). This year's route will be the same as the 2015 event (see attached map).
Ride organizers will be notifying residents and affected businesses. In order to provide a world class cycling experience for riders, the organizers of the Tour de Victoria are asking for one lane of traffic dedicated for Tour riders from the towns and municipalities they are travelling through with the opposing vehicle traffic open. The one lane closure concept works well as far as traffic management is concerned. Residents will still have a "way out" if needed, and the riders will still safely be able to enjoy the ride.
Event Operations
Island Traffic Services will be assisting with certified traffic control personnel at all intersections. Course marshals will also be in place, along with signage to indicate turns and hazards. All participants will be informed that they have to obey traffic control personnel and marshals. Traffic control personnel will stop riders if traffic is to back up too far. They will be required to follow the rules of the road while riding.
Course marshals will be in place along with signage to indicate the route. Island Traffic Services has prepared a detailed Traffic Management Plan (see Attachment 2). Area residents and businesses will be notified by mail one month prior to the event as well as through local media releases leading up to the event.
Insurance for this event will be provided with the City of Langford and Victoria Contracting and Municipal Maintenance Corporation listed as additional named insured.
Financial Implications
None.
Legal Implications
With the adoption of the Traffic Bylaw on December 3, 1996, Council has jurisdiction over this matter.
Options
That Council:
- Grant permission for Ryder Hesjedal's Tour de Victoria 150km race to come through the City of Langford, between 8:00 am and 10:00 am on Sunday, August 21, 2016 as detailed in (Attachment 4) and travelling along the route detailed in (Attachment 3), with the conditions that: • They take responsibility for any additional policing required and for clean up after the event; and • Payment of $35.00 permit fee is received; and • Ministry of Transportation and Infrastructure, and other impacted Municipalities have been notified and approved the event; and • BC Transit be notified of any/all potential route delays as outlined in the attached traffic management plan (Attachment 2); and • No costs be incurred by the City for this event; OR
- NOT grant permission for Ryder Hesjedal's Tour de Victoria to come through the City of Langford on Sunday, August 21, 2016.
Respectfully submitted,
Bob Beckett
Fire Chief
Ike Leskiw, MA
arks Manager
her
Kirsten Wilson, EIT
Engineer in Training
atthew Baldwin, MCIP, RPP
irector of Planning
Michelle Mahovlich, P.Geo., P.Eng.
Director of Engineering
Manager of Bylaw Enforcement
Steve Ternent
wden
Treasurer
istrator
:kw
Attachments:
- Tour de Victoria letter
- Tour de Victoria Traffic Management Plan
- Route Maps
- Course Control Plan