DocumentsStaff ReportNov 3, 2025Pages 46–48
Proposed 2026 Regular Council Meeting Schedule
Report presenting the proposed schedule of regular Council and committee meetings for 2026 and requesting approval and required newspaper notice under the Community Charter.
Key facts
- Report date: Monday, November 3, 2025
- Proposed Regular Council meeting dates include Jan 12; Feb 2 & 17; Mar 2 & 16; Apr 7 & 20; May 4 & 19; Jun 1 & 15; Jul 20; Aug 17; Sep 8 & 21; Oct 5; Nov 2 & 23; Dec 7
- Legislative requirement: Section 127 of the Community Charter — publish schedule in newspaper two consecutive weeks prior to year end
- Recommendation to adjust September meetings for UBCM and cancel Oct. 2nd meeting due to General Local Election Oct 17, 2026
Proposed 2026 Regular Council Meeting Schedule
t 250.478.7882
e administration@langford.ca
2nd Floor, 877 Goldstream Avenue
Langford, BC V9B 2X8
DATE: Monday, November 3, 2025
DEPARTMENT: Administration
SUBJECT: Proposed 2026 Regular Council Meeting Schedule
EXECUTIVE SUMMARY
The purpose of this report is to present Council with a proposed 2026 Regular Council meeting schedule for approval prior to the end of the year in accordance with the Community Charter and the City’s Council Procedure Bylaw.
BACKGROUND
Section 127 of the Community Charter requires all municipalities to provide notice at least once per year of the schedule of the date, time, and place of Regular Council meetings. This notice must be published in a local newspaper for two consecutive weeks.
Council Procedure Bylaw No. 1971 further requires that Council give notice of the availability of the schedule by the end of a calendar year.
Should Council approve the schedule as presented, notice of the Regular Council meeting schedule will be placed in the Goldstream Gazette for two consecutive weeks before the end of December.
COMMENTARY
The proposed 2026 Regular Council meeting schedule is attached for approval.
In accordance with Council’s Procedure Bylaw, Regular Council meetings are scheduled to take place at 7:00 pm at Langford City Hall.
While Council typically meets on the first and third Monday of each month, there are several exceptions through the year. Staff are proposing to hold the first meeting on January 12, 2026. This date allows the agenda to be completed by January 5th for approval and publication by the 9th.
In July and August, Council has typically met only on the third Monday, and in December, Council has typically met only on the first Monday. Where a Monday is a statutory holiday, the meeting moves to the next available business day. It is also noted that Council has the ability to hold Special Council meetings on additional dates should the need arise.
In addition to the exceptions above, it is recommended that due to the Union of BC Municipalities conference being held the week of September 14-18, 2026, that Council meetings in September take place on the 8th and 21st, and that the September SDAC meeting be moved to August 31st.
With the General Local Election taking place on October 17, 2026, it is recommended that the second Council meeting in October be cancelled, as well as cancellation of the October Community Advisory Committee meeting.
In addition to the Council meeting schedule, attached are the proposed Committee meeting dates for 2026. While there is no requirement to publish notice of these meetings, it has always been the City’s practice to do so.
FINANCIAL IMPLICATIONS
There are advertising costs associated with fulfilling the legislative requirement to post notice of the Regular Council meeting schedule.
LEGAL IMPLICATIONS
In accordance with Section 127 of the Community Charter and Section 15 of Council Procedure Bylaw No. 1971, 2021, notice of the Regular Council meeting schedule must be placed in the newspaper for two consecutive weeks prior to the end of December 2025.
OPTIONS
Option 1
THAT Council approve the proposed 2026 Regular Council meeting schedule as presented.
OR Option 2
THAT Council approve the proposed 2026 Regular Council meeting schedule with the following changes:
a) _________________;
b) _________________;
c) _____________.
SUBMITTED BY
Barbara Boisvert, Legislative Services Administrative Coordinator
CONCURRENCE
- Melisa Miles, Manager of Legislative Services
- Donna Petrie, Senior Manager of Communications & Economic Development
- Yari Nielsen, Director of Parks, Recreation and Facilities
- Leah Stohmann, RPP, MCIP, Director of Community Planning and Climate Change
- Katelyn Balzer, P.Eng., Director of Engineering and Public Works
- Michael Dillabaugh, CPA, CA, Director of Finance
- Marie Watmough, Director of Legislative & Protective Services
- Braden Hutchins, Deputy Chief Administrative Officer
- Darren Kiedyk, Chief Administrative Officer
Attachments: Meeting Calander, Meeting Notice
