Minutes of the Council Meeting - February 18, 2025

1. CALL TO ORDER

Mayor Goodmanson was absent for the meeting. Councillor Morley, Acting Mayor, assumed the role of Chair.
Acting Mayor Morley called the meeting to order at 7:01 pm.

2. TERRITORIAL ACKNOWLEDGEMENT

Councillor Wagner read the City of Langford's Territorial Acknowledgment.

3. MEETING CONDUCT RULES

M. Watmough, Corporate Officer, read the City of Langford's meeting conduct rules.

4. APPROVAL OF THE AGENDA

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council approve the agenda as presented.

Motion CARRIED.

5. PUBLIC PARTICIPATION

Acting Mayor Morley opened public participation at 7:04pm.

• K. Beck, Langford Resident - Item 8.1

  • Speaker provided an update regarding their funding request for the Gaga Pitt at Ruth King Elementary School.
  • Speaker asked Council to consider additional funding of $1740.14.

• H. Watling, Langford Resident - Item 8.1

  • Speaker expressed thanks to the Community Advisory Committee regarding the 2025 Grant in Aid applications.
  • Speaker explained the need for Ruth King Elementary to have an accessible playground located in the City centre.
  • Speaker asked Council to consider awarding their full requested funding amount of $10,000.

• M. Manhas, Metchosin Resident - Item 8.1

  • Speaker asked Council to consider donating the use of the Starlight Stadium for SoberFest.
  • Speaker noted unique features of the event and past successes in Langford.

Acting Mayor Morley closed public participation at 7:11pm.

6. CONSENT AGENDA

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Council adopt the recommendations for each item of the Consent Agenda as presented:

• Amended Minutes of the Council Meeting - January 13, 2025 (ADOPT)
• Minutes of the Council Meeting - February 3, 2025 (ADOPT)

Motion CARRIED.

7. CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

None removed.

8. COMMITTEE RESOLUTIONS

8.1 2025 Funding Requests

• Councillor Guiry declared a perceived conflict of interest regarding the Juan de Fuca Performing Arts Centre Grant in Aid application due to a family members' employment.
• Councillor Wagner declared a perceived conflict of interest with Belmont Dry Grad Committee 2025 Grant in Aid application due to serving as a member on this Committee.

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council consider $6000.00 in annual funding to the Royal Canadian Legion from Community Events budget.

Motion CARRIED.

Prior to consideration of the Main Motion:

Amendment:
MOVED BY: GUIRY
SECONDED: HARDER

THAT the main motion be amended by adding the words "up to" before "$6000" and adding the words "of annual funding for the Remembrance Day Lunch and the Holiday Community Dinner" before "to"

Motion CARRIED.

On the Main Motion:

THAT Council consider up to $6000 in annual funding for the Remembrance Day Lunch and the Holiday Community Dinner to the Royal Canadian Legion from Community Events budget.

Motion CARRIED.

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council approve the following funding applications for the 2025 year:

• Bear Mountain Community Association: $1500
• Belmont Secondary School Musical Theatre: $2000
• Big Brothers Big Sisters: $5000
• Bilston Watershed Habitat Protection Association: $2500
• Cycling BC: $2000
• Fateh Care Charity: $5000
• FED Urban Agriculture Society: $2000
• GOATS Queer Climbing: $2000
• Juan de Fuca Lacrosse Association: $1075
• Juan de Fuca Minor Hockey: $1075
• Langford Residents Association Society: $1500
• Open Gate Church: $5000
• Peninsula Streams Society: $5000
• Relmagine West Shore Society: $3000
• Rewired Recovery Foundation: $5000
• Royal Bay Secondary PAC: $1200
• Royals Swim Club (JDF): $1075
• Ruth King Elementary PAC: $5000
• Soap for Hope: $3000
• Sooke Family Resource Society: $3000
• Sport Assist: $5000
• Story Studio Writing Society: $2000
• Take a Hike Foundation: $2000
• Urban Food Resilience Society: $2000
• Victoria Sexual Assault Centre: $5000
• Wear2Start Society: $2000
• Westshore Rugby Club: $1075
• Wild Wise Society: $2500
• Wounded Warrior Run BC: $2000

Motion CARRIED.

MOVED BY: HARDER
SECONDED: WAGNER

THAT Council direct staff to waive the Starlight Stadium use fee for the Rewired Recovery Foundation's 2025 SoberFest event.

WITHDRAWN

MOVED BY: HARDER
SECONDED: YACUCHA

THAT Council direct staff to waive the Stadium Rental Fee for the Rewired Recovery Foundation with the costs incurred by the City for the event to be recovered through the MRDT or the Community Events budget as determined by staff in 2025.

Motion CARRIED.

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council deny the following 2025 Grant in Aid funding applications from:

• Centre Mountain Lellum PAC: $7500
• Habitat for Humanity: $10,000
• Lakewood Elementary PAC: $10,000
• Ruth King Elementary (Gaga Pitt): $6750.87
• Spencer PAC: $10,000

AND

THAT the 2025 funding application from the Royal Canadian Legion be denied through the 2025 Grant in Aid process as it has been recommended that Council fund this item annually through the Community Events budget.

Motion CARRIED.

• Councillor Wagner declared a perceived conflict of interest regarding the Belmont Secondary Dry Grad Committee as she is a member of this committee and left the meeting at 7:54 pm.

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council award $3000 to the Belmont Secondary Dry Grad Committee from the 2025 Grant in Aid Budget.

Motion CARRIED.

• Councillor Wagner returned to the meeting at 7:57 pm.

• Councillor Guiry declared a perceived conflict of interest regarding the Juan de Fuca Performing Arts Centre due to a family members' employment and left the meeting at 7:57 pm.

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council award $1500 to the Juan de Fuca Performing Arts Centre from the 2025 Grant in Aid Budget.

Motion CARRIED.

• Councillor Guiry returned to the meeting at 7:59 pm.

9. NOTICES OF INTENT

9.1 DVP24-0006 - 3003 Irwin Rd

MOVED BY: GUIRY
SECONDED: SZPAK

THAT Development Variance Permit No. DVP24-0006 be issued by Council for the City of Langford to Matthew Pike on behalf of Westhills Land Corporation to reduce the number of off-street parking stalls from 133 parking stalls to 88 parking stalls at 3003 Irwin Road, subject to the following terms and conditions:

1. Variances
   The following regulation of Zoning Bylaw No. 300 be varied pursuant to section 498 of the Local Government Act:
   a) That Section 4.01.01 be varied to reduce the off-street parking from the required 1.75 parking stalls per unit to 1.15 parking stalls per unit.

2. Conditions
   The following requirements are imposed pursuant to section 498 of the Local Government Act:
   a) That a minimum of 0.1 parking stalls per unit is assigned to visitors;
   b) That a minimum 1.5 bike stalls per unit are provided;
   c) That of the bike stalls provided, a minimum of 10 non-standard bicycle stalls per building are provided that are sized to accommodate the parking of larger options like cargo-bikes, ebikes and mobility scooters;
   d) That at least 50% of all secure bicycle parking spaces have access to a 110v charging outlet;
   e) That common bike tools, a bike wash station, and repair stand are provided; and
   f) That a separate covenant be registered prior to issuance of a building permit for the proposed development that ensures residential parking is allocated to each unit and visitors as required by the zoning bylaw and is not provided in exchange for compensation separate from that of a residential unit.

Motion CARRIED.
OPPOSED: Councillor Yacucha

10. REPORTS

10.1 Ryes and Shine Craft Distillery - New Liquor License

MOVED BY: SZPAK
SECONDED: HARDER

THAT Council inform the Liquor and Cannabis Regulation Branch that the City of Langford will opt out of conducting notification for a Lounge Area Endorsement for Ryes and Shine Craft Distillery at 103-2323 Millstream Road.

Motion CARRIED.

10.2 Award of Construction Contract for Centre Mountain Work Package #8

MOVED BY: SZPAK
SECONDED: WAGNER

THAT Council award the construction contract for Centre Mountain Work Package 8 Pump Station, Reservoir and Pressure Control Station to Coast Utility Contracting Ltd. at an amount of $6,552,115.00 plus GST funded via LSA funds;

AND

THAT Council authorize the Mayor and CAO, or Corporate Officer, to execute this construction contract.

Motion CARRIED.

10.3 Local Authority Designation of Fire Inspector and Fire Investigators

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Council designate Langford Fire Rescue's Fire Chief, Deputy Fire Chief, Assistant Fire Chief, Captains, Lieutenants, and Fire Prevention Officers as fire inspectors and fire investigators, as defined within the British Columbia Fire Safety Act, for the purposes of performing fire inspections and/or fire investigations within the City of Langford.

Motion CARRIED.

11. CORRESPONDENCE

11.1 2025 January - WSPR Facility Master Plan Progress Report

MOVED BY: GUIRY
SECONDED: WAGNER

THAT Council receive the 2025 January - WSPR Facility Master Plan Progress Report for information.

Motion CARRIED.

12. BYLAWS

12.1 BYLAW NO. 2222 (Background report attached)

"Sewer Utility Bylaw No. 1600, 2016, Amendment No. 8, Bylaw No. 2222, 2025". (FIRST, SECOND AND THIRD READINGS)

MOVED BY: WAGNER
SECONDED: YACUCHA

THAT Council give "Sewer Utility Bylaw No. 1600, 2016, Amendment No. 8, Bylaw No. 2222, 2025" first, second and third reading.

Motion CARRIED.

13. ADJOURNMENT

MOVED BY: HARDER
SECONDED: GUIRY

THAT Council adjourn the meeting at 8:35 pm.

Motion CARRIED.