DocumentsOtherJan 29, 2025Pages 64–818
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- PDF total pages: 818 (local extraction provided detailed content only through page 63)
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Page 64
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 1. Significant accounting policies (continued): (c) Revenue recognition: The Society follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the period in which the related expenses are incurred. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Contributions restricted for the purchase of capital assets are deferred and amortized into revenue on a basis and rate corresponding with the amortization rate for the related capital asset. (d) Capital assets: Capital assets are recorded at cost. Contributions of capital assets are recorded at fair value at the date of contribution. Amortization is provided over the estimated useful lives of the assets, using the following rates: Asset Basis Rate Vehicles Straight line 8 years Furniture and fixtures Declining balance 20% Computer equipment Declining balance 30% When a capital asset no longer has any long-term service potential to the Society, the excess of its net carrying amount over any residual value is recognized as an expense in the statement of operations. (e) Financial instruments: Financial instruments are recorded at fair value on initial recognition. Equity instruments quoted in an active market are subsequently measured at fair value and all changes in the fair value are recognized in operations in the period incurred. All other financial instruments are subsequently recorded at cost or amortized cost, unless management has elected to carry the instruments at fair value. The Society has not elected to carry any such financial instruments at fair value. 6 Page 64 of 818
Page 65
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 1. Significant accounting policies (continued): (e) Financial instruments (continued): Transaction costs incurred on the acquisition of financial instruments measured subsequently at fair value are expensed as incurred. All other financial instruments are adjusted by transaction costs incurred on acquisition and financing costs, which are amortized using the straight-line method. Financial assets are assessed for impairment on an annual basis at the end of the fiscal year if there are indicators of impairment. If there is an indicator of impairment, the Society determines if there is a significant adverse change in the expected amount or timing of future cash flows from the financial asset. If there is a significant adverse change in the expected cash flows, the carrying value of the financial asset is reduced to the highest of the present value of the expected cash flows, the amount that could be realized from selling the financial asset or the amount the Society expects to realize by exercising its right to any collateral. If events and circumstances reverse in a future period, an impairment loss will be reversed to the extent of the improvement, not exceeding the initial carrying value. (f) Use of estimates: The preparation of the financial statements requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenue and expenses during the year. Actual results could differ from those estimates. 2. Term deposits: Term deposits are guaranteed investment certificates of $72,511 (2023 - $219,144) bearing interest at 4.75% (2023 - 4.87% and 4.69%) and maturing on April 16, 2025. These term deposits have been assigned as security for the operating line of credit. The Society has an operating line of credit with a credit union with a maximum of $60,000. The operating line of credit bears interest, payable monthly, at a floating rate equal to the B.C. Central Credit Union Basic Rate. The rate as at June 30, 2024 was 6.95% (2023 - 6.95%). As at June 30, 2024, nil (2023 - nil) was drawn on the operating line of credit. 7 Page 65 of 818
Page 66
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 3. Capital assets:
Accumulated Net book 2024
Cost amortization value Vehicles $ 34,774 $ 34,774 $
Furniture and fixtures 96,144 95,233 911 Computer equipment 122,473 112,460 10,013 $ 253,391 $ 242,467 $ 10,924
Accumulated Net book 2023 Cost amortization value Vehicles $ 34,774 $ 34,774 $
Furniture and fixtures 96,143 95,005 1,138 Computer equipment 119,885 108,169 11,716 $ 250,802 $ 237,948 $ 12,854 8 Page 66 of 818
Page 67
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 4. Deferred contributions: Deferred contributions represent unspent resources that have been externally restricted for use in a specified program. Deferred contributions from BC Gaming requires that each recipient must maintain a separate gaming cash account for the exclusive purpose of receiving, holding and disbursing gaming funds. Accordingly, these funds have been considered restricted. The amount of cash restricted for BC Gaming contributions is $121,700 (2023 - $117,002) The changes for the year are as follows: 2024 2023 Opening balance $ 139,818 $ 203,955 Add amounts received: Community Gaming Grant 182,000 175,500 Other grants and contributions 142,065 150,698 Less amounts recognized as revenue in the year: Community Gaming Grant (177,667) (175,500) Other grants and contributions (133,370) (214,835) Closing balance $ 152,846 $ 139,818 5. Deferred capital contributions: The Society received a capital project gaming grant of $16,500 that was spent on computer equipment. Amortization of $582 (2023 - $832) has been recorded in revenue during the year. 6. Internally restricted: The Board of Directors of the Society has restricted $25,000 (2023 - $25,000) as an insurance reserve and $105,000 (2023 - $105,000) as an operating contingency reserve and $33,289 (2023
- $156,040) as a Vision 1000 Reserve. During 2021, the Board of Directors of the Society created a board-restricted "Vision 1000 Reserve Fund" and on March 23, 2021, approved a transfer of $280,000 to this fund: $140,000 was reallocated from the Contingency Reserve Fund and $140,000 was transferred from unrestricted net assets. During the year, $122,751 (2023 - $101,547) was spent from the Vision 1000 reserve fund. The Vision 1000 Reserve Fund is for the purpose of growing the organization to serve 1000 children. 9 Page 67 of 818
Page 68
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 7. Commitments: The Society is leasing its premises under a lease expiring May 31, 2028. The previous lease was renewed and extended as of June 1, 2023 for five years. Future minimum lease payments exclusive of occupancy costs are as follows: 2025 $ 58,468 2026 60,349 2027 62,230 2028 58,625 $ 239,672 8. Grants and subsidies: Grant and subsidy revenue by source is as follows: 2024 2023 Federal government $ 24,221 $ 41,907 Provincial government 1,033 57,550 Municipal government 14,300 14,650 Non-government 218,954 231,182 Community Gaming Grant 177,667 175,500 $ 436,175 $ 520,789 10 Page 68 of 818
Page 69
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 9. Financial risk management: The Society's financial instruments include cash, term deposits, accounts receivable, accounts payable and accrued liabilities and loans. It is management¶s opinion that the Society is not exposed to significant interest, currency or credit risks arising from its financial instruments. The Society manages its liquidity risk by monitoring its operating requirements. The Society prepares budget and cash forecasts to ensure it has sufficient funds to fulfill its obligations. There has been no change to risk exposures from 2023. 10. Economic dependence: The Society operates a social enterprise from which it generated 45% (2023 - 42%) of its total revenue through sales of donated goods to a single organization. The sales contract is subject to review and renewal on December 31, 2024. 11. Government remittances payable: Included in accounts payable and accrued liabilities are government remittances payable of $6,479 (2023 - $5,908) relating to payroll taxes, health taxes and workers¶ safety insurance. 12. Foundation Endowment Funds: (a) Victoria Foundation: In 2016 the Society transferred $7,500 to the Victoria Foundation to create an endowment fund, the Big Brothers Big Sisters of Victoria Fund, to be held and managed in perpetuity by the Victoria Foundation. These funds were matched by the Victoria Foundation. The fund market value at June 30, 2024 was $35,588 (2023 - $28,779). There were $1,358 in distributions received from the fund during the year, which were recognized as revenue. (b) Vancouver Foundation: In 1991 the Harry deSwager Big Brothers and Big Sisters of Victoria Bursary Fund was established at the Vancouver Foundation and, in accordance with the provisions of the Vancouver Foundation Act, the Fund is held permanently by the Vancouver Foundation. The market value of the fund at June 30, 2024 was $23,725 (2023 - $22,520). Distributions from the fund are awarded as bursaries. 11 Page 69 of 818
Page 70
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Notes to Financial Statements (continued) Year ended June 30, 2024 13. Employee and contractor remuneration: The BC Societies Act came into effect on November 28, 2016. The Act has a requirement for the disclosure in the financial statements of the remuneration of directors, employees and contractors for financial statements prepared after November 28, 2016. For employee and contractor remuneration the requirement is to disclose amounts paid to individuals whose remuneration was greater than $75,000. For the fiscal year ending June 30, 2024, the Society paid remuneration of $182,663 to two employees (2023 - no employee or contractor was paid remuneration greater than $75,000). There were no remuneration payments made to directors during the year. 14. Contingencies: The Society may, from time to time, be involved in legal proceedings, claims, and litigation. It is management's opinion that the aggregate amount of any potential liability is not expected to have a material adverse effect of the Society's financial position or results. 12 Page 70 of 818
Page 71
BIG BROTHERS BIG SISTERS OF VICTORIA CAPITAL REGION Statement of Operations Schedule 1 Year ended June 30, 2023 Social Operations Enterprise Total Revenue: Social enterprise revenue $
$ 815,482 $ 815,482 United Way contributions 23,215
23,215 Grants and subsidies (note 8) 471,132 49,657 520,789 Fundraising and donations 144,435 76 144,511 Interest and miscellaneous 11,150 174 11,324 Amortization of deferred capital contributions 832
832 650,764 865,389 1,516,153 Expenses: Advertising and promotion 7,282 6,208 13,490 Amortization 2,653 2,653 5,306 Building occupancy 81,776 77,194 158,970 Dues 15,162
15,162 Fundraising and development 19,636
19,636 Office 8,606 4,676 13,282 Professional 20,312 4,509 24,821 Program/Partnerships 16,150 187,270 203,420 Truck operating and rental
41,439 41,439 Wages and personnel 707,795 404,315 1,112,110 879,372 728,264 1,607,636 Excess (deficiency) of revenue over expenses $ (228,608) $ 137,125 $ (91,483) Page 71 of 818
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Estimated $9,260.00 Site Estimated Other Estimated Backyard Bounce 2 infalables $3,000.00 Pizza $2,500.00 Romper Room Climbing Wall 2 $3,000.00 Drinks $170.00 Chips $450.00 Other $140.00 Total $6,000.00 Total $3,260.00 TOTAL EXPENSES Event budget 2025 Centre Mountain Lellum PAC Application Page 81 of 818
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INCOME Estimated $8,900.00 ADMISSIONS Estimated no. Actual no. Type Price Estimated income 1 1 Langford @ $7,500.00 $7,500.00 700 700 families @ $2.00 $1,400.00 Total $8,900.00 TOTAL INCOME Event budget 2025 Centre Mountain Lellum PAC Application Page 82 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Cycling BC 2990 Irwin Rd, Langford, BC V9B 5Y6 C.J. Young cj@cyclingbc.net 130177116RR0001 10000 I Page 93 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Cycling BC has a strong track record of delivering meaningful cycling programs and events to the Langford community, fostering participation, skill development, and high-performance opportunities for cyclists of all levels. Key contributions include: Grassroots HopOn Programs: Delivered youth cycling education programs, including in-school, after-school, and community-based sessions to introduce kids and youth to cycling in a safe and fun environment. Camps and Festivals: Hosted community cycling camps and festivals that encourage broader participation, inspire young riders, and celebrate cycling as a recreational and competitive activity. High-Performance Camps: Supported Provincial-level athletes and coaches through high-performance training camps to develop skills and provide pathways to excellence. Races and Events: Organized and facilitated numerous competitive and community-based cycling events, drawing participants and spectators to Langford, boosting community engagement, and promoting active lifestyles. These initiatives have created accessible opportunities for residents to engage with cycling, whether as beginners, recreational enthusiasts, or competitive athletes, while contributing to the vibrant sports and recreation culture in Langford. Cycling BC’s value proposition for its members and the community: Pathway for Development: Cycling BC offers structured programs that guide athletes, coaches and commissaires from grassroots participation to high-performance competition. Programs from HopOn and youth clubs all the way to elite-level support helps advanced cyclists progress to national and international levels. Inclusive and Access ble Programs: Cycling BC promotes inclusivity by providing programs for all ages, abilities, and disciplines, ensuring that anyone interested in cycling has access to resources, coaching, and community events. The diversity of offerings—from road to track, BMX, cyclocross to mountain biking—allows participants to explore multiple cycling disciplines. Community and Club Support: Through its club affiliations, Cycling BC fosters strong local communities. The organization supports club creation, development, and sustainability, helping to grow the sport at the grassroots level. Clubs benefit from access to insurance, coaching development, and event support, all of which enhance the experience for both recreational and competitive riders. Advocacy and Representation: Cycling BC serves as a voice for the cycling community, advocating for the sport at local, provincial, and national levels. The organization works to improve cycling infrastructure, safety, and regulations, making it easier and safer for people to ride in British Columbia. Competitive Opportunities and Event Sanctioning: Members benefit from access to a wide range of competitive events, including provincially and nationally sanctioned races. Cycling BC provides the organizational framework for these events, ensuring they are safe, fair, and professionally managed. Insurance and Safety: Members receive liability and accident insurance that covers them during sanctioned events and training activities. This safety net helps participants and clubs manage risk while engaging in the sport. Leadership and Governance: Cycling BC provides strong leadership and governance to ensure the sport’s growth and sustainability in the province. The organization adheres to industry standards and best practices, ensuring that members can trust its programs, coaches, and events. High-Performance and Talent Development: For competitive cyclists, Cycling BC offers high-performance coaching, training camps, and pathways to provincial and national teams. This focus on talent development ensures that BC athletes have the support needed to compete at the highest levels. Member Benefits and Discounts: Member Recognition Programs: Creating systems to acknowledge and reward member achievements—whether it’s in competition, community service, or personal milestones—could strengthen member engagement and loyalty. Partnership Discounts: Partnerships with local businesses and brands that provide members with exclusive discounts on bikes, gear, apparel, or services would offer additional tang ble benefits to membership. Event Perks: Members receive early or exclusive access to event registrations, special VIP experiences, or reduced entry fees to races, training camps, and other events. Educational Resources and Skill Development: Online Learning Platforms: Offering access to webinars, instructional videos, and resources on various cycling topics such as bike maintenance, race tactics, nutrition, and injury prevention. Expanding learning opportunities beyond just on-the-bike coaching could be a value-add for members looking to improve all aspects of their cycling. Certification Programs: Creating more pathways for coach, volunteer, and official certifications would enhance the skills and professionalism within the cycling community. Page 94 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Primary Audience: Kids, Youth, and Young Adults: Focus on engaging children and young people at all skill levels to build confidence, skills, and a love for cycling. With the aim to make cycling accessible, fun, and sustainable for the residents of Langford, aligning with community recreation and health priorities. Programming Goals: Grassroots Participation: Deliver inclusive programs to reduce barriers to cycling, such as equipment access, instruction, and program costs. Skill Development: Provide structured opportunities for skill progression, from beginner to advanced levels, fostering safe riding habits and enjoyment of the sport. Utilization of Jordie Lunn Bike Park: Full activation of this premier facility through HopOn programs, skill clinics, camps, and community events. Promote local access to cycling infrastructure to encourage participation and healthy, active lifestyles. The anticipated outcome of the CBC grant for the City of Langford is to create a vibrant cycling community where kids, youth, and young adults can develop cycling skills in an inclusive and accessible environment. By focusing on grassroots programming and reducing barriers to participation, the initiative aims to foster a lifelong love of cycling, promote active lifestyles, and utilize the Jordie Lunn Bike Park to its full potential. The program is expected to enhance community engagement, improve physical and mental well-being, and support the growth of cycling as both a recreational activity and a pathway to competitive opportunities. Page 95 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? The work plan for the CBC grant project will begin with program planning and community engagement in early 2025, involving outreach to local schools, clubs, and youth organizations to establish partnerships and promote participation. By late winter, the HopOn programming and grassroots cycling initiatives will be finalized, including the development of schedules, instructor training, and logistics for the utilization of the Jordie Lunn Bike Park. Implementation of the programs will start in the winter and spring, with HopOn in-school and after-school sessions, camps, and community events held regularly. Throughout the summer and early fall, these programs will expand to maximize participation, emphasizing skill development and reducing barriers for kids, youth, and young adults. During the 2025, an assessment phase will be conducted to evaluate the program's outcomes, collect participant feedback, and measure community impact. This will be followed by the preparation of a final report detailing the successes, challenges, and future recommendations, ensuring accountability and providing a framework for continued cycling engagement in Langford. We anticipate engaging approximately 250 to 750 participants from Langford over the course of the program. This includes kids, youth, and young adults participating in HopOn in-school and after-school programs, camps, and community events at the Jordie Lunn Bike Park. The specific number may vary depending on outreach success and community interest, but our goal is to maximize participation by leveraging local partnerships and reducing barriers to entry for residents. If the application is awarded less than the requested amount, the anticipated impacts would include a potential reduction in the scope and reach of the program. Specifically, fewer participants may be able to access the HopOn programs, camps, and events due to limited resources for outreach, instructor training, or equipment. There may also be challenges in fully utilizing the Jordie Lunn Bike Park as planned, limiting its role in fostering a vibrant cycling community in Langford. Additionally, the reduced funding could hinder the ability to provide equitable and inclusive programming, as efforts to lower barriers to participation might be scaled back. This would ultimately affect the overall impact and sustainability of the initiative. That being said, CBC is commmitted to building the cycling community at Jordie Lunn with the Langford community, with this grant being a catalyst of faster growth. Page 96 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal):
- Organizational Shift: Cycling BC has undergone some structural changes, including evolving program strategies and operational adjustments to better serve the community. These changes have required a reallocation of resources and adjustment to staff roles, leading to both short-term disruptions and long-term improvements in operational efficiency.
- Large Funding Changes: A few key funding sources have been restructured or reduced, which has impacted our planned programming and expansion efforts. However, we are working on securing new funding opportunities and diversifying our revenue streams to mitigate the effects of these changes.
- Staff Turnover: There has been some turnover in key staff positions, particularly in leadership and program management roles. This has resulted in a need for additional recruitment, training, and onboarding efforts, which have affected the timing and execution of certain initiatives. Despite these challenges, we are focusing on building a resilient team to ensure continuity and success in the long term. These factors have had an impact on our revenue projections and budgeting for this year, but we are adapting by streamlining operations, pursuing new funding avenues, and strengthening our organizational capacity. Cycling BC has been actively seeking additional funding from various sources to support grassroots programming and community engagement initiatives. Some of the key sources include:
- ViaSport: We have applied for grants through ViaSport, which offers funding opportunities to support sport development programs across British Columbia. However, the funds from ViaSport are often structured with specific criteria, such as prioritizing high-performance or club-based activities. This has sometimes limited the scope of funding for grassroots community programming.
- CSAI (Canadian Sport for All Initiative): CSAI provides funding for programs that focus on accessibility, inclusion, and community engagement. We have received partial funding through CSAI for initiatives aimed at improving access to cycling for underserved communities. While the funding is valuable, it is often earmarked for specific structural components and has limitations on where and how it can be spent, particularly in relation to community-driven programming.
- Local and Provincial Government Funding: We have explored local and provincial government grants that support youth development and community wellness programs. However, these funds tend to be highly competitive and specific in their allocation, with many funds intended for infrastructure or high-performance sports, leaving grassroots efforts underfunded or unsupported. Despite these challenges, we continue to seek diverse funding opportunities while working within the constraints of the programs and sources available to us. We are also focused on increasing our partnerships and exploring new avenues for financial support to expand our grassroots programs and reach more youth in the community. Page 97 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? Cycling BC has been incorporating environmental and sustainability initiatives across its programs, events, and organization, with a focus on promoting eco-friendly practices and minimizing its carbon footprint. Key initiatives include: Bike-Focused Programs: By encouraging cycling as a sustainable mode of transportation and recreation, Cycling BC is inherently promoting environmental sustainability. Programs like HopOn aim to teach youth and communities how to safely ride bikes, while also reducing reliance on cars and supporting greener transportation options. Energy-Efficient Planning: We aim to reduce the environmental impact of our events by optimizing transportation logistics, limiting the use of energy-intensive resources, and encouraging carpooling, biking, or public transport to events and programs. Cycling BC remains committed to reducing its environmental footprint and continuously seeks new opportunities to make its programming and events more sustainable while fostering a community of environmentally-conscious cyclists. I Cycling BC is deeply committed to fostering long-term, sustainable growth in Langford, with a strong focus on community engagement and inclusion. Our programs and initiatives are designed not only to increase youth participation in cycling but also to promote environmental stewardship and local economic benefits. Through the HopOn program, high-performance camps, community events, and partnerships with local businesses, we aim to provide accessible opportunities for residents of all ages and abilities to get involved in cycling. Our emphasis on grassroots programming ensures that the benefits of cycling reach a diverse range of participants, particularly those who may face barriers to participation, whether due to financial constraints or lack of access to resources. Cycling BC is dedicated to building a cycling culture in Langford that is inclusive, sustainable, and impactful, ensuring that the community thrives both socially and economically as a result of our programs. Additionally, we are committed to creating strong, long-lasting relationships with local organizations and governments to continue driving positive change and development in the area. Through the support of grants, community partnerships, and the active engagement of our staff and volunteers, we are confident that our programs will make a lasting, positive impact on Langford’s cycling landscape. Page 98 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 99 of 818
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CYCLING BC 2025 GRANT IN AID APPLICATION Cycling BC (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “Cycling BC has a strong track record of delivering meaningful cycling programs and events to the Langford community, fostering participation, skill development, and high-performance opportunities for cyclists of all levels. Key contributions include:
Grassroots HopOn Programs: Delivered youth cycling education programs, including in-school, after- school, and community-based sessions to introduce kids and youth to cycling in a safe and fun environment.
Camps and Festivals: Hosted community cycling camps and festivals that encourage broader participation, inspire young riders, and celebrate cycling as a recreational and competitive activity.
High-Performance Camps: Supported Provincial-level athletes and coaches through high-performance training camps to develop skills and provide pathways to excellence.
Races and Events: Organized and facilitated numerous competitive and community-based cycling events, drawing participants and spectators to Langford, boosting community engagement, and promoting active lifestyles.
These initiatives have created accessible opportunities for residents to engage with cycling, whether as beginners, recreational enthusiasts, or competitive athletes, while contributing to the vibrant sports and recreation culture in Langford.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “Cycling BC’s value proposition for its members and the community:
Pathway for Development: Cycling BC oƯers structured programs that guide athletes, coaches and commissaires from grassroots participation to high-performance competition. Programs from HopOn and youth clubs all the way to elite-level support helps advanced cyclists progress to national and international levels.
Inclusive and Accessible Programs: Cycling BC promotes inclusivity by providing programs for all ages, abilities, and disciplines, ensuring that anyone interested in cycling has access to resources, coaching, Page 100 of 818
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CYCLING BC 2025 GRANT IN AID APPLICATION and community events. The diversity of oƯerings—from road to track, BMX, cyclocross to mountain biking—allows participants to explore multiple cycling disciplines.
Community and Club Support: Through its club aƯiliations, Cycling BC fosters strong local communities. The organization supports club creation, development, and sustainability, helping to grow the sport at the grassroots level. Clubs benefit from access to insurance, coaching development, and event support, all of which enhance the experience for both recreational and competitive riders.
Advocacy and Representation: Cycling BC serves as a voice for the cycling community, advocating for the sport at local, provincial, and national levels. The organization works to improve cycling infrastructure, safety, and regulations, making it easier and safer for people to ride in British Columbia.
Competitive Opportunities and Event Sanctioning: Members benefit from access to a wide range of competitive events, including provincially and nationally sanctioned races. Cycling BC provides the organizational framework for these events, ensuring they are safe, fair, and professionally managed.
Insurance and Safety: Members receive liability and accident insurance that covers them during sanctioned events and training activities. This safety net helps participants and clubs manage risk while engaging in the sport.
Leadership and Governance: Cycling BC provides strong leadership and governance to ensure the sport’s growth and sustainability in the province. The organization adheres to industry standards and best practices, ensuring that members can trust its programs, coaches, and events.
High-Performance and Talent Development: For competitive cyclists, Cycling BC oƯers high-performance coaching, training camps, and pathways to provincial and national teams. This focus on talent development ensures that BC athletes have the support needed to compete at the highest levels.
Member Benefits and Discounts: Member Recognition Programs: Creating systems to acknowledge and reward member achievements— whether it’s in competition, community service, or personal milestones—could strengthen member engagement and loyalty. Partnership Discounts: Partnerships with local businesses and brands that provide members with exclusive discounts on bikes, gear, apparel, or services would oƯer additional tangible benefits to membership. Event Perks: Members receive early or exclusive access to event registrations, special VIP experiences, or reduced entry fees to races, training camps, and other events.
Educational Resources and Skill Development: Online Learning Platforms: OƯering access to webinars, instructional videos, and resources on various cycling topics such as bike maintenance, race tactics, nutrition, and injury prevention. Expanding learning opportunities beyond just on-the-bike coaching could be a value-add for members looking to improve all aspects of their cycling. Page 101 of 818
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CYCLING BC 2025 GRANT IN AID APPLICATION Certification Programs: Creating more pathways for coach, volunteer, and oƯicial certifications would enhance the skills and professionalism within the cycling community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Primary Audience: Kids, Youth, and Young Adults: Focus on engaging children and young people at all skill levels to build confidence, skills, and a love for cycling. With the aim to make cycling accessible, fun, and sustainable for the residents of Langford, aligning with community recreation and health priorities.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Programming Goals:
Grassroots Participation: Deliver inclusive programs to reduce barriers to cycling, such as equipment access, instruction, and program costs. Skill Development: Provide structured opportunities for skill progression, from beginner to advanced levels, fostering safe riding habits and enjoyment of the sport.
Utilization of Jordie Lunn Bike Park:
Full activation of this premier facility through HopOn programs, skill clinics, camps, and community events. Promote local access to cycling infrastructure to encourage participation and healthy, active lifestyles.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The anticipated outcome of the CBC grant for the City of Langford is to create a vibrant cycling community where kids, youth, and young adults can develop cycling skills in an inclusive and accessible environment. By focusing on grassroots programming and reducing barriers to participation, the initiative aims to foster a lifelong love of cycling, promote active lifestyles, and utilize the Jordie Lunn Bike Park to its full potential. The program is expected to enhance community engagement, improve physical and Page 102 of 818
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CYCLING BC 2025 GRANT IN AID APPLICATION mental well-being, and support the growth of cycling as both a recreational activity and a pathway to competitive opportunities.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “The work plan for the CBC grant project will begin with program planning and community engagement in early 2025, involving outreach to local schools, clubs, and youth organizations to establish partnerships and promote participation. By late winter, the HopOn programming and grassroots cycling initiatives will be finalized, including the development of schedules, instructor training, and logistics for the utilization of the Jordie Lunn Bike Park.
Implementation of the programs will start in the winter and spring, with HopOn in-school and after-school sessions, camps, and community events held regularly. Throughout the summer and early fall, these programs will expand to maximize participation, emphasizing skill development and reducing barriers for kids, youth, and young adults.
During the 2025, an assessment phase will be conducted to evaluate the program's outcomes, collect participant feedback, and measure community impact. This will be followed by the preparation of a final report detailing the successes, challenges, and future recommendations, ensuring accountability and providing a framework for continued cycling engagement in Langford.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “We anticipate engaging approximately 250 to 750 participants from Langford over the course of the program. This includes kids, youth, and young adults participating in HopOn in-school and after-school programs, camps, and community events at the Jordie Lunn Bike Park. The specific number may vary depending on outreach success and community interest, but our goal is to maximize participation by leveraging local partnerships and reducing barriers to entry for residents.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts?
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CYCLING BC 2025 GRANT IN AID APPLICATION
ANSWER: “If the application is awarded less than the requested amount, the anticipated impacts would include a potential reduction in the scope and reach of the program. Specifically, fewer participants may be able to access the HopOn programs, camps, and events due to limited resources for outreach, instructor training, or equipment. There may also be challenges in fully utilizing the Jordie Lunn Bike Park as planned, limiting its role in fostering a vibrant cycling community in Langford. Additionally, the reduced funding could hinder the ability to provide equitable and inclusive programming, as eƯorts to lower barriers to participation might be scaled back. This would ultimately aƯect the overall impact and sustainability of the initiative. That being said, CBC is commmitted to building the cycling community at Jordie Lunn with the Langford community, with this grant being a catalyst of faster growth.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “1. Organizational Shift: Cycling BC has undergone some structural changes, including evolving program strategies and operational adjustments to better serve the community. These changes have required a reallocation of resources and adjustment to staƯ roles, leading to both short-term disruptions and long- term improvements in operational eƯiciency. 2. Large Funding Changes: A few key funding sources have been restructured or reduced, which has impacted our planned programming and expansion eƯorts. However, we are working on securing new funding opportunities and diversifying our revenue streams to mitigate the eƯects of these changes. 3. StaƯ Turnover: There has been some turnover in key staƯ positions, particularly in leadership and program management roles. This has resulted in a need for additional recruitment, training, and onboarding eƯorts, which have aƯected the timing and execution of certain initiatives. Despite these challenges, we are focusing on building a resilient team to ensure continuity and success in the long term. These factors have had an impact on our revenue projections and budgeting for this year, but we are adapting by streamlining operations, pursuing new funding avenues, and strengthening our organizational capacity.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “Cycling BC has been actively seeking additional funding from various sources to support grassroots programming and community engagement initiatives. Some of the key sources include: Page 104 of 818
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CYCLING BC 2025 GRANT IN AID APPLICATION
ViaSport: We have applied for grants through ViaSport, which oƯers funding opportunities to support sport development programs across British Columbia. However, the funds from ViaSport are often structured with specific criteria, such as prioritizing high-performance or club-based activities. This has sometimes limited the scope of funding for grassroots community programming.
CSAI (Canadian Sport for All Initiative): CSAI provides funding for programs that focus on accessibility, inclusion, and community engagement. We have received partial funding through CSAI for initiatives aimed at improving access to cycling for underserved communities. While the funding is valuable, it is often earmarked for specific structural components and has limitations on where and how it can be spent, particularly in relation to community-driven programming.
Local and Provincial Government Funding: We have explored local and provincial government grants that support youth development and community wellness programs. However, these funds tend to be highly competitive and specific in their allocation, with many funds intended for infrastructure or high- performance sports, leaving grassroots eƯorts underfunded or unsupported.
Despite these challenges, we continue to seek diverse funding opportunities while working within the constraints of the programs and sources available to us. We are also focused on increasing our partnerships and exploring new avenues for financial support to expand our grassroots programs and reach more youth in the community.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “Cycling BC has been incorporating environmental and sustainability initiatives across its programs, events, and organization, with a focus on promoting eco-friendly practices and minimizing its carbon footprint. Key initiatives include: Bike-Focused Programs: By encouraging cycling as a sustainable mode of transportation and recreation, Cycling BC is inherently promoting environmental sustainability. Programs like HopOn aim to teach youth and communities how to safely ride bikes, while also reducing reliance on cars and supporting greener transportation options. Energy-EƯicient Planning: We aim to reduce the environmental impact of our events by optimizing transportation logistics, limiting the use of energy-intensive resources, and encouraging carpooling, biking, or public transport to events and programs.
Cycling BC remains committed to reducing its environmental footprint and continuously seeks new opportunities to make its programming and events more sustainable while fostering a community of environmentally-conscious cyclists.” Page 105 of 818
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QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: N/A
QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Cycling BC is deeply committed to fostering long-term, sustainable growth in Langford, with a strong focus on community engagement and inclusion. Our programs and initiatives are designed not only to increase youth participation in cycling but also to promote environmental stewardship and local economic benefits. Through the HopOn program, high-performance camps, community events, and partnerships with local businesses, we aim to provide accessible opportunities for residents of all ages and abilities to get involved in cycling. Our emphasis on grassroots programming ensures that the benefits of cycling reach a diverse range of participants, particularly those who may face barriers to participation, whether due to financial constraints or lack of access to resources. Cycling BC is dedicated to building a cycling culture in Langford that is inclusive, sustainable, and impactful, ensuring that the community thrives both socially and economically as a result of our programs. Additionally, we are committed to creating strong, long-lasting relationships with local organizations and governments to continue driving positive change and development in the area. Through the support of grants, community partnerships, and the active engagement of our staƯ and volunteers, we are confident that our programs will make a lasting, positive impact on Langford’s cycling landscape.” Page 106 of 818
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Cycling British Columbia Financial Statements December 31, 2023 Page 107 of 818
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Independent Auditor's Report To the Board of Directors of Cycling British Columbia Report on the Audit of the Financial Statements Opinion We have audited the financial statements of Cycling British Columbia (the “Society”), which comprise the statement of financial position as at December 31, 2023, and the statement of operations and changes in net assets and statement of cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, the accompanying financial statements present fairly, in all material respects, the financial position of the Society as at December 31, 2023, and its results of operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Basis for Opinion We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Society in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our opinion. Material Uncertainty Related to Going Concern We draw attention to Note 1 in the financial statements, which indicates that the Society had a deficiency of revenues over expenditures of $ 132,779, and as at December 31, 2023, the Society had a working capital deficit of $ 109,800 and net liabilities of $ 6,132. As stated in Note 1, these events or conditions, along with other matters as set forth in Note 1, indicate that a material uncertainty exists that may cast significant doubt on the Society's ability to continue as a going concern. Our opinion is not modified in respect of this matter. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Society's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Society or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Society's financial reporting process. Page 108 of 818
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Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor's report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: § Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. § Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Society's internal control. § Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. § Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Society's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Society to cease to continue as a going concern. § Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Report on Other Legal and Regulatory Requirements As required by the Societies Act (British Columbia), we report that, in our opinion, the accounting principles in the Canadian accounting standards for not-for-profit organizations have been applied on a basis consistent with that of the preceding year. Vancouver, B.C. May 30, 2024 Chartered Professional Accountants Page 109 of 818
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Cycling British Columbia Statement of Financial Position December 31, 2023 2023 2022 $ $ Assets Current assets Cash 33,947 227,731 Accounts receivable 163,034 160,763 Inventory 22,316 24,154 Prepaid expenses 15,446 18,250 234,743 430,898 Equipment (Note 3) 103,668 97,600 338,411 528,498 Liabilities Current liabilities Demand loan (Note 7) 22,500
Accounts payable and accrued liabilities (Note 4) 181,122 145,682 Loan payable (Note 11) 40,000
Deferred revenue (Notes 6 and 13) 98,792 190,110 Current portion of obligations under capital leases (Note 5) 2,129 3,930 344,543 339,722 Obligations under capital leases (Note 5)
2,129 Loan payable (Note 11)
60,000 344,543 401,851 Commitments under operating lease (Note 12) Nature of operations and going concern (Note 1) Net assets (liabilities) (6,132) 126,647 338,411 528,498 The accompanying notes are an integral part of these financial statements. Approved by the Board , Director , Director Martin Farnham (Jun 18, 2024 13:08 PDT) Martin Farnham Page 110 of 818
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Cycling British Columbia Statement of Operations and Changes in Net Assets Year ended December 31, 2023 2023 2022 $ $ Revenue Contributions 84,977 49,293 Gaming grants 213,690 285,650 Grants 436,350 681,696 Memberships and licenses 713,295 579,139 Race, program and event revenue 320,627 240,532 Sponsorship 62,957 55,122 Amortization of deferred contributions relating to equipment (Note 6) 5,709 6,941 1,837,605 1,898,373 Expenditures Affiliation fees 32,533 35,547 Amortization of equipment 33,435 30,199 Bank charges, credit card commissions and online service fees 86,210 73,069 Communication 15,625 12,915 Insurance - administration 5,394 4,105 Insurance - members/commercial event 263,655 249,509 Office operations 29,905 43,134 Professional fees 17,299 20,003 Publications, promotion and marketing 21,494 21,703 Race, program and event costs 341,856 392,166 Rent (Note 12) 59,529 56,388 Salaries and benefits (Note 8) 834,996 822,483 Subcontractors 248,453 231,845 1,990,384 1,993,066 Excess (deficiency) of revenue over expenditures from operations (152,779) (94,693) Other item Debt forgiveness (Note 11) 20,000
Excess (deficiency) of revenue over expenditures for the year (132,779) (94,693) Balance, beginning of year 126,647 221,340 Balance, end of year (6,132) 126,647 The accompanying notes are an integral part of these financial statements. Page 111 of 818
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Cycling British Columbia Statement of Cash Flows Year ended December 31, 2023 2023 2022 $ $ Cash flows from (used in) operating activities Excess (deficiency) of revenue over expenditures for the year (132,779) (94,693) Items not affecting cash Amortization of equipment 33,435 30,199 Amortization of deferred contributions relating to equipment (5,709) (6,941) Debt forgiveness (20,000)
Changes in non-cash working capital Accounts receivable (2,271) 67,104 Inventory 1,838 15,288 Prepaid expenses 2,804 872 Accounts payable and accrued liabilities 35,440 19,625 Deferred revenue (94,109) (102,587) (181,351) (71,133) Cash flows from (used in) investing activities Purchases of equipment (39,973) (54,271) Proceeds from disposition of equipment 8,970
(31,003) (54,271) Cash flows from (used in) financing activities Repayment of obligations under capital leases (3,930) (5,075) Demand loan proceeds 22,500
18,570 (5,075) Increase (decrease) in cash during the year (193,784) (130,479) Cash, beginning of year 227,731 358,210 Cash, end of year 33,947 227,731 See Note 10. The accompanying notes are an integral part of these financial statements. Page 112 of 818
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Cycling British Columbia Notes to the Financial Statements December 31, 2023 1. Nature of operations and going concern Cycling British Columbia (the “Society”) was incorporated on February 27, 1974 under the Society Act (British Columbia) with the purpose of facilitating programs for cycling and cyclists in British Columbia. In March 2017, the Society continued under the Societies Act (British Columbia). The Society is exempt from income taxation under Section 149 of the Income Tax Act (Canada) as long as certain criteria continue to be met. These financial statements have been prepared on the going concern basis which assumes the Society will continue in operation for the foreseeable future and be able to realize its assets and discharge its liabilities in the normal course of operations. There is significant material uncertainty about the appropriateness of the use of the going concern assumption because during the year ended December 31, 2023, the Society had a deficiency of revenues over expenditures of $ 132,779 (2022 - $94,693), and as at December 31, 2023, the Society had a working capital deficit of $ 109,800 (2022 - working capital of $ 91,176) and net liabilities of $ 6,132 (2022 - net assets of $ 126,647). The Society’s ability to maintain operations is dependent on its ability to generate positive cash flows from operations, and to receive continued contributions from government or other sources. In an effort to address the elevated going concern risk, the Society is taking steps to better monitor operating cash flows and work towards reducing the working capital deficit. This includes changes to the management team, ongoing monitoring of cash flows and monthly forecasts, adjusting costs to align with secured funding, continuing to seek new funding sources, and reducing premise operating costs by moving to a virtual workspace. The Society also has access to a demand loan facility up to $ 150,000, which can be used to meet short-term cash shortfalls. Should the Society be unable to generate positive cash flows from operations, and does not receive sufficient contributions, the Society may not be able to meet its obligations. These financial statements do not include any adjustments to the carrying value of assets and liabilities, the reported revenues and expenditures and balance sheet classifications that would be necessary, should the Society be unable to continue as a going concern. 2. Significant accounting policies Basis of presentation These financial statements have been prepared in accordance with Canadian accounting standards for not-for- profit organizations which necessarily involves the use of estimates. The financial statements have, in management’s opinion, been properly prepared within reasonable limits of materiality and within the framework of significant accounting policies summarized below. Use of estimates The preparation of financial statements in conformity with Canadian accounting standards for not-for-profit organizations requires management to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the amounts of revenue and expenses reported during the year. Significant estimates made by management include allowance for doubtful accounts, amortization and impairment of equipment, assessment of impairment of inventory, and accrued liabilities. Actual results could differ from these estimates. Inventory Inventory is valued at the lower of cost and net realizable value, with cost determined using the weighted average cost method. Page 113 of 818
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Cycling British Columbia Notes to the Financial Statements December 31, 2023 2. Significant accounting policies - continued Equipment Equipment is carried at cost less accumulated amortization. Amortization is provided over the estimated useful life of each asset using the declining balance method applied at the following annual rates: Artwork
20% Office and computer equipment
30% Sports equipment
30% Vehicles
30% Website
100% Impairment of long-lived assets The carrying amount of equipment is written down to its residual value when the equipment no longer has any long-term service potential to the Society. In that event, the amount by which the carrying value of an impaired equipment exceeds its residual value is charged to operations. Revenue recognition The Society follows the deferral method of accounting for sponsorship and other contributions. Sponsorship includes cash contributions. Cash contributions are recognized when receivable if the amount to be received can be estimated and collection is reasonably assured. Contributions revenue includes in-kind contributions of goods and services provided without charge or at a reduced charge. This revenue is recognized when the goods or services are provided and are recognized at the fair value of the goods or property. An equivalent amount is recognized in expenditures for the year. Restricted contributions are deferred and recognized as revenue in the year related expenses are incurred. Restricted contributions include donated equipment which is recorded at fair market value when donated and is deferred and recognized as revenue when related amortization is recorded. Unrestricted contributions are recognized as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Membership fees and other revenues from commercial activities are recognized as revenue when the amounts to be received can be estimated and collection is reasonably assured. Proceeds from gaming grants are recorded as revenue when the related program expenses are incurred. Deferred revenue Deferred revenue consists of unexpended restricted contributions and revenue relating to events occurring after year end. Leases Leases are classified as either capital or operating leases. A lease that transfers substantially all the benefits and risks incidental to the ownership of property is classified as a capital lease. All other leases are accounted for as operating leases wherein rental payments are amortized on a straight-line basis over the term of the lease to a rent expense. At the inception of a capital lease, an asset and an obligation is recorded at an amount equal to the lesser of the present value of the minimum lease payments and the property’s fair value at the beginning of such lease. Comparative figures Certain 2022 figures have been reclassified to conform to the presentation used in the current year. Page 114 of 818
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Cycling British Columbia Notes to the Financial Statements December 31, 2023 3. Equipment 2023 $
Accumulated Cost
amortization Net Artwork
8,500 850 7,650 Office and computer equipment
177,830
167,946 9,884 Sports equipment
285,918
207,107 78,811 Vehicles 79,995 72,672 7,323 Website 13,125 13,125
565,368
461,700
103,668 2022 $
Accumulated Cost
amortization Net Office and computer equipment
178,240
163,710 14,530 Sports equipment
253,104
181,895 71,209 Vehicles 81,394 69,533 11,861 Website 13,125 13,125
525,863
428,263 97,600 Included in equipment are assets under capital lease with a cost of $ 36,630 (2022 - $ 36,630) and accumulated amortization of $ 27,387 (2022 - $ 23,426). 4. Accounts payable and accrued liabilities Included in accounts payable and accrued liabilities is $ 27,983 (2022 - $ 12,557) owed to the Government of Canada in respect of payroll remittances. 5. Obligations under capital leases The Society leases computer hardware under two capital leases that expire in the 2024 fiscal year. The following is a schedule of the future minimum lease payments required under both capital leases: $ Fiscal year ended December 31, 2024 2,129 Page 115 of 818
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Cycling British Columbia Notes to the Financial Statements December 31, 2023 6. Deferred contributions relating to equipment Deferred contributions relating to equipment are included in deferred revenue and represent restricted equipment contributions. The balance of deferred contributions relating to equipment in the account is as follows: 2023 2022 $ $ Balance, beginning of year 16,197 23,138 Add: Donated equipment 8,500
Less: Amounts amortized to revenue (5,709) (6,941) Balance, end of year 18,988 16,197 7. Demand loan During the year the Society entered into a revolving demand facility in the amount of $ 150,000. The facility bears interest at the lender’s prime rate plus 0.75% per annum and is secured by the general security agreement and all property of the Society. At December 31, 2023, the Society utilized $ 22,500 (2022 - $ Nil) of this demand loan facility. 8. Remuneration paid to employees and contractors Under the Societies Act (British Columbia) the Society is required to disclose the employees and contractors earning remuneration over $ 75,000 in the fiscal year. For the year ended December 31, 2023 the Society paid remuneration totalling $ 203,500 (2022 - $ 196,040) to two (2022 - two) employees whose total remuneration exceeded $ 75,000 on an individual basis. Total remuneration to these employees consists of compensation and benefits. 9. Financial instruments Financial instruments consist of cash, accounts receivable, demand loan, accounts payable and accrued liabilities, government loan payable and obligations under capital leases. The fair values of these financial instruments approximate their carrying amounts, unless otherwise noted. It is management’s opinion that the Society is not exposed to significant interest or currency risk arising from these financial instruments. Credit risk Cash and accounts receivable are exposed to credit risk due to the potential for counterparties to default on their contractual obligations. The maximum potential loss on all financial instruments is equal to the carrying amount of those items. Interest rate risk Obligations under capital leases bear interest at a fixed rate and therefore do not subject the Society to interest rate risk. Demand loan bears interest at a variable rate and therefore is subject to interest rate cash flow risk as fluctuations in the market rates or interest may increase or decrease its fair value. Page 116 of 818
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Cycling British Columbia Notes to the Financial Statements December 31, 2023 10. Supplemental cash flow information During fiscal 2023 and 2022 non-cash activities were conducted by the Society as follows: 2023 2022 $ $ Operating activity Deferred revenue relating to contributed equipment 8,500
Investing activity Purchase of equipment (8,500)
Government loan payable During the fiscal 2020 year, the Society received a $ 60,000 loan under the Canada Emergency Business Account (“CEBA”) program created by the Government of Canada in response to the CoVID-19 pandemic. The loan is non-interest bearing until December 31, 2023. If the Society repays $ 40,000 of the loan before March 28, 2024, the remaining balance of $ 20,000 will be forgiven. If the loan is not repaid in full March 28, 2024 the remaining balance will be converted to a 2-year loan at 5% annual interest, paid monthly, effective January 1, 2024, with payment in full due on December 31, 2026. Subsequent to year-end, and prior to March 28, 2024, the Society repaid $ 40,000 of the loan and the remaining balance of $ 20,000 was forgiven. 12. Commitments under operating leases Premise lease The Society leases office premises in Burnaby under an operating lease expiring on April 30, 2024. The Society is obligated to make the following annual rent payments, which includes $ 7,036 of estimated annual operating costs under the Burnaby premise lease, in the fiscal years ending: $ December 31, 2024 18,795 Page 117 of 818
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Cycling British Columbia Notes to the Financial Statements December 31, 2023 13. Deferred Revenue As at December 31, 2023, the Society's deferred revenue consists of the following: 2023 2022 $ $ Grants
58,681 Memberships and licenses 68,236 95,752 Gaming grants 107 796 Sponsorship 11,461 12,285 Race, program and event
6,400 Deferred contributions relating to equipment 18,988 16,196 98,792
190,110 Page 118 of 818
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2025 - HopOn Program in the Langford Community based out of Jordie Lunn Park 1. HopOn Programs and Community Outreach: $4,000 a. Covers instructor fees, training, and program materials for in-school and after-school sessions, as well as community cycling events and clinics. b. Includes promotional materials and outreach efforts to engage participants from Langford. 2. Camps and Skill Development Initiatives: $3,000 a. Supports the organization and delivery of cycling camps at the Jordie Lunn Bike Park. b. Includes costs for maintenance and use of Cycling BC’s bike fleet to ensure accessibility for participants without their own equipment. 3. Youth and Young Adult Engagement in High-Performance Pathways: $3,000 a. Funds skill development sessions for advanced participants, connecting them to competitive opportunities and fostering pathways from grassroots to elite cycling levels. b. Supports workshops and activities that build capacity in the community for sustainable programming. This allocation ensures a comprehensive program that provides access to cycling opportunities for all skill levels while focusing on community engagement and long-term development in Langford. Page 119 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I École Royal Bay Secondary School Parent Advisory Council 3500 Ryder Hesjedal Way, Victoria, BC, V9C 0J6 Caroline Aked royalbaypac@gmail.com I I School PAC $1,200 I Page 120 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? This grant would support the Royal Bay Dry Grad Carnival, an event in it's 9th year, that benefits the graduating students of ÉRBSS and local Westshore businesses. Our students reside in all of Westshore, including Langford, along with their parents who make up a large swath of our 140 volunteers for the event. We hire local entertainers and utilize local businesses for our needs (suppllies, food, keepsakes, and prizes), which supports and creates a healthy community. The RB PAC has been supporting this event since 2017, it was established in the 2nd year after the separation of Belmont High into Royal Bay and Belmont high schools. What made this event unique is that it moved the event to a different night from the Prom, as was the tradition before the split. Local business were targetted for support as well as giving them a platform to advertise in. It allowed a parent volunteer committee to create a larger and more controlled event, supporting the 'dry' theme, providing a safe and fun event for the students. The event itself has games, inflatables, psychic readings, caricature drawings, henna tatoos, a Wii room, giant checkers and jenga, a casino, and a hypnotist show, along with many prizes, which is unique to this school. Page 121 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? The graduating class of Royal Bay High School and future adults of the community. The goal is to provide a memorable, fun-filled, alcohol and drug free event. This event relies heavily on local business donations for prizes, and we require a certain amount of cash to supply the big prizes, as well as, pay for the entertainers, artists, inflatables, and casino. Our grad class this year has jumped from 345 students to almost 500 students, a third larger than the previous year, as such, we are building more carnival games and highering more entertainers, which increases our costs. We have had tremendous support from the community in the past and are ever grateful, but as mentioned above cash donations are always needed and appreciated. The grads will leave happy and fulfilled, spending time with their fellow grads and letting loose in a safe environment, providing lasting memories to carry with them into adulthood. We have heard from many former grads that this event was the highlight of the grad events in their year. Page 122 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? September
- Budget created - artists, entertainers, casino and inflatables are booked
- Task List updated November
- first meeting form committee, choose leads/assing tasks
- book remaining meetings
- Grant request December
- Work on Keepsakes
- Grant request January?Februray
- Donations assignment and Donation Letter
- Keepsake artworkto printer to order
- Finals on forms
- Draft Communicaitons plan -- Grant request
- Book outdoor fencing, order/purchase suplies March
- Order Tickets/braclets
- Tickets/consent form go live
- Security
- First Aid/Safety Plan April
- final payments
- invoicing
- Food
- Supplies May 3, 2025 Event Date June book school spaces for 2026 We anticipate that of the 505 graduates this year, that at least 330 will come to this event, with about a third of that coming from outside of Colwood, because Royal Bay is the only french immersion school in the Westshore, and the academies draw from Langford families as well. We are appreciative of any monies that come our way, whatever money we have left over after paying the expenses goes into prizes, including gas cards and cash prizes, which would be spent in the community, this is where we would be impacted. Page 123 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): As mentioned previously, a much larger grad class this year, means more costs for new and more games, and entertainment. We apply for grants with the City of Colwood and Peninsula Co-op, and cash donations from a few local businesses, that consistently support our event. Page 124 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? We reuse, reduce and recycle where we can. Our games were sourced and built by the school woodshop in the first year, and we use them every year with minimal upgrades. We reuse our decorations and supplies, only purchasing those things that are beyond saving. I We source from the parent student body, and have an online sign up form, which goes live in March. Generally, we don't source from outside the school parent body. Thank you for your time, if you have any questions, please reach out to me. Page 125 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 126 of 818
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ECOLE ROYAL BAY SECONDARY SCHOOL 2025 GRANT IN AID APPLICATION Ecole Royal Bay Secondary School (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “This grant would support the Royal Bay Dry Grad Carnival, an event in it's 9th year, that benefits the graduating students of ÉRBSS and local Westshore businesses. Our students reside in all of Westshore, including Langford, along with their parents who make up a large swath of our 140 volunteers for the event. We hire local entertainers and utilize local businesses for our needs (suppllies, food, keepsakes, and prizes), which supports and creates a healthy community.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “The RB PAC has been supporting this event since 2017, it was established in the 2nd year after the separation of Belmont High into Royal Bay and Belmont high schools. What made this event unique is that it moved the event to a diƯerent night from the Prom, as was the tradition before the split. Local business were targetted for support as well as giving them a platform to advertise in. It allowed a parent volunteer committee to create a larger and more controlled event, supporting the 'dry' theme, providing a safe and fun event for the students. The event itself has games, inflatables, psychic readings, caricature drawings, henna tatoos, a Wii room, giant checkers and jenga, a casino, and a hypnotist show, along with many prizes, which is unique to this school.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “The graduating class of Royal Bay High School and future adults of the community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “The goal is to provide a memorable, fun-filled, alcohol and drug free event.
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ECOLE ROYAL BAY SECONDARY SCHOOL 2025 GRANT IN AID APPLICATION This event relies heavily on local business donations for prizes, and we require a certain amount of cash to supply the big prizes, as well as, pay for the entertainers, artists, inflatables, and casino. Our grad class this year has jumped from 345 students to almost 500 students, a third larger than the previous year, as such, we are building more carnival games and highering more entertainers, which increases our costs. We have had tremendous support from the community in the past and are ever grateful, but as mentioned above cash donations are always needed and appreciated.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The grads will leave happy and fulfilled, spending time with their fellow grads and letting loose in a safe environment, providing lasting memories to carry with them into adulthood. We have heard from many former grads that this event was the highlight of the grad events in their year.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “September
- Budget created - artists, entertainers, casino and inflatables are booked
- Task List updated
November
- first meeting form committee, choose leads/assing tasks
- book remaining meetings
- Grant request
December
- Work on Keepsakes
- Grant request
January?Februray
- Donations assignment and Donation Letter
- Keepsake artworkto printer to order
- Finals on forms
- Draft Communicaitons plan -- Grant request
- Book outdoor fencing, order/purchase suplies Page 128 of 818
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ECOLE ROYAL BAY SECONDARY SCHOOL 2025 GRANT IN AID APPLICATION
March
- Order Tickets/braclets
- Tickets/consent form go live
- Security
- First Aid/Safety Plan
April
- final payments
- invoicing
- Food
- Supplies
May 3, 2025 Event Date
June book school spaces for 2026”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “We anticipate that of the 505 graduates this year, that at least 330 will come to this event, with about a third of that coming from outside of Colwood, because Royal Bay is the only french immersion school in the Westshore, and the academies draw from Langford families as well.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “We are appreciative of any monies that come our way, whatever money we have left over after paying the expenses goes into prizes, including gas cards and cash prizes, which would be spent in the community, this is where we would be impacted.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “As mentioned previously, a much larger grad class this year, means more costs for new and more games, and entertainment.” Page 129 of 818
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ECOLE ROYAL BAY SECONDARY SCHOOL 2025 GRANT IN AID APPLICATION QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We apply for grants with the City of Colwood and Peninsula Co-op, and cash donations from a few local businesses, that consistently support our event.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “We reuse, reduce and recycle where we can. Our games were sourced and built by the school woodshop in the first year, and we use them every year with minimal upgrades. We reuse our decorations and supplies, only purchasing those things that are beyond saving.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “We source from the parent student body, and have an online sign up form, which goes live in March. Generally, we don't source from outside the school parent body.”
QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Thank you for your time, if you have any questions, please reach out to me.” Page 130 of 818
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Royal Bay Secondary School Coast Capital Savings Royal Bay Secondary School Detailed Category Summary - All Transactions To Date Date ... Range 05/07/2024 .... 12/31/2024 2024-2025 Report #2 Summary for: Project 1-Dry Grad Cat. #: 7501 Contact Person: Balance Forward: $3,769.70 Date Balance Cleared Tax Rebate Tax Paid Credit Debit Description Transaction X Caroline Aked Reimbursement for Dry Grad Carnival Starbucks Cups Inv# $1.22 $3,730.67 Check 3803010 09/23/2024 $39.03 $1.80 X John D. Beveridge Dry Grad Carnival - Deposit for Caricature Artist Inv# $3,580.67 Check 3803012 09/26/2024 $150.00 X School District 62 Sooke Dry Grad Carnival - 1/2 Payment for Casino Royale (1/2 GST included) Inv# $1,523.27 Check 3803053 11/20/2024 $2,057.40 X Dry Grad Donation from Gaming $6,523.27 Deposit 719 11/28/2024 $5,000.00 $2,246.43 $5,000.00 $1.80 $1.22 $6,523.27 5,000.00 2,246.43 1.80 $1.22 $6,523.27 Opening Balance: $3,769.70 © 2024 KEV Group Page 1 of 1 12/16/2024 8:55:17AM Page 131 of 818
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Royal Bay Secondary School Coast Capital Savings Royal Bay Secondary School Detailed Category Summary - All Transactions To Date Date ... Range 05/07/2024 .... 08/19/2024 2024-2025 Report #2 Summary for: Project 1-Dry Grad Cat. #: 7501 Contact Person: Balance Forward: $3,769.70 Date Balance Cleared Tax Rebate Tax Paid Credit Debit Description Transaction $3,769.70
$3,769.70 0.00 0.00 0.00 $3,769.70 Opening Balance: $3,769.70 © 2024 KEV Group Page 1 of 1 8/19/2024 7:10:37AM Page 132 of 818
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Budget Royal Bay Dry Grad Carnival 2025 EXPENSES
Wristbands & Carnival Tickets $ 200.00 Keepsakes $ 2,150.00 Prizes $ 3,000.00 Cash Prize $ 1,000.00 Food - Pizza $ 1,400.00 Food - Chips, plates, napkins $ 200.00 Inflatables $ 1,518.72 Small Gym $ 1,200.00 Casino $ 4,252.50 Photo Booth $ 700.00 Hypnotist $ 1,500.00 Astrology reader $ 250.00 Human Design $ 250.00 Tea leaf reader $ 250.00 Tarot Card reader $ 262.50 Caricature Artist $ 450.00 Caricature Artist $ 450.00 Henna Tattoo YYJ Mehndi $ 225.00 Henna Tattoo YYJ Mehndi $ 240.00 DJ & Tech Crew $ 200.00 Security $ 300.00 Advertising $ 280.00 office supplies $ 100.00 Game supplies $ 2,000.00 Carry over amount $ 2,000.00 TOTAL EXPENSES $ 24,378.72
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GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT : Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION : 1. Are you registered under the Societies Act? YES NO 2. Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: (c) of the Freedom of Information and -478- nd Page 134 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
- 6 organizations? Page 135 of 818
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 136 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 137 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 138 of 818
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E 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Page 139 of 818
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Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current with a postal code. You have on page 1 of this document. You have to this application. You have to this application. If you have any questions about this form, the application process, or the Grant in Aid program, please contact the Send us an email: Call us: 250-478-7882 Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 Please submit completed applications by email to or by mail to the address above. We do not require a printed copy of your application. nd Floor of 877 Goldstream Avenue V9B 2X8. Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 140 of 818
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Fateh Care Charity Financial Statements Year Ended May 31, 2024 Page 141 of 818
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Compilation Engagement Report To the Members of Fateh Care Charity On the basis of information provided by management, we have compiled the statement of financial position of Fateh Care Charity as at May 31, 2024, and the statement of operations and changes in net assets for the year then ended, and Note 2, which describes the basis of accounting applied in the preparation of the compiled financial statements and other explanatory information ("financial information"). Management is responsible for the accompanying financial statements, including the accuracy and completeness of the underlying information used to compile it and the selection of the basis of accounting. We performed this engagement in accordance with Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, which requires us to comply with relevant ethical requirements. Our responsibility is to assist management in the preparation of the financial statements. We did not perform an audit engagement or a review engagement, nor were we required to perform procedures to verify the accuracy or completeness of the statements provided by management. Accordingly, we do not express an audit opinion or a review conclusion, or provide any form of assurance on the financial statements. Readers are cautioned that the financial statements may not be appropriate for their purposes. Victoria, British Columbia October 29, 2024 Chartered Professional Accountants Page 142 of 818
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Fateh Care Charity Statement of Financial Position May 31, 2024 2024 2023 $ $ Assets Current Cash 8,959 19,824 Capital assets (Note 3) 45,500 63,779 Total assets 54,459 83,603 Liabilities Current Accounts payable and accrued liabilities 5,681 5,682 Loan payable 11,878 11,878 Total liabilities 17,559 17,560 Net Assets Unrestricted 36,900 66,043 Total Liabilities and net assets 54,459 83,603 Approved by the Director _____________________________ Director The accompanying notes are an integral part of these financial statements Page 143 of 818
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Fateh Care Charity Statement of Operations and Changes in Net Assets Year Ended May 31, 2024 2024 2023 $ $ Revenue Donation 23,834 101,704 Grant 55,000 70,000 In-kind donation (Note 4) 62,427
141,261 171,704 Expenses Advertising and promotion 2,278 1,387 Amortization 18,279 9,746 Business taxes, licenses and memberships
534 Groceries and other donations (Note 4) 74,614 14,815 Interest and bank charges 121 126 Office 1,974 3,056 Professional fees 2,625 3,175 Salaries and wages 62,244 53,569 Travel
774 Vehicle 8,269 8,212 170,404 95,394 Net excess (deficiency) of revenue over expenses (29,143) 76,310 Net assets - beginning of year 66,043 (10,267) Net assets - end of year 36,900 66,043 The accompanying notes are an integral part of these financial statements Page 144 of 818
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Fateh Care Charity Notes to Financial Statements Year Ended May 31, 2024 1. Purpose of the society Fateh Care Charity (the "society") was incorporated as a not-for-profit organization of British Columbia on June 1, 2021 under the Societies Act of British Columbia. As a registered charity, the Society is exempt from payment of income tax under Section 149(1) of the Income Tax Act. The society provides support to the community by providing a mobile food bank, medical transportation, technological support and wellness checks to those in need including, but not limited to, the elderly, specially-abled individuals, and new immigrants to Canada. 2. Basis of accounting The basis of accounting applied in the preparation of the statement of financial position of Fateh Care Charity as at May 31, 2024, and the statement of operations and changes in net assets for the year then ended is the historical cost basis and reflects cash transactions with the addition of: Capital assets are amortized over their useful lives; Accounts payable and accrued liabilities. 3. Capital assets 2024 2023 Accumulated Accumulated Cost amortization Cost amortization $ $ $ $ Vehicle 64,974 26,315 64,974 9,746 Furniture and fixtures 8,551 1,710 8,551
73,525 28,025 73,525 9,746 Net book value 45,500 63,779 4. In-kind donation Fateh Care Charity received an In-kind donation of food, valued at $62,247, from Food Share Network in 2024. This food was immediately distributed to the charities' benificiaries. The donation makes up $62,247 of their "Groceries and other donations" expense. Page 145 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I FED Urban Agriculture Soceity 765 Broughton St #500, Victoria, BC V8W 1E2 Alistair Howes alistair@synergyfoundation.ca 753331339RR0001 $2,000 I Page 147 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? FED Urban Agriculture Society has operated the My FED Farm program in Langford across the length of the program from 2020 through 2023. In 2025, the My FED Farm program will return, allowing us to offer garden kits to households and community organizations across Langford. In 2023 alone, the Langford Grant in Aid program helped us to deliver gardens to 35 homes across the municipality, investing in community food security for years to come. The FED Urban Agriculture Society's mission is to address food security by promoting sustainable food systems and enhancing community engagement. We do this by creating garden spaces, delivering educational programs and promoting urban agriculture for the benefit of the public. Food security is a significant issue facing our communities, that FED is taking making innovative strides to address. In 2022, 16.9% of Canadians were food insecure, compared with 12.9% in 2021. Overall, the proportion of individuals in households experiencing food insecurity has increased by 5.3 percentage points from 2018-2022. In BC this problem is exacerbated by high costs of living, with research suggesting that 17% of British Columbians are food insecure. At FED we work to complement the efforts being put into addressing food insecurity in the area of hunger relief by focusing on providing access to food growing materials and resources. By providing garden kits of containers, soil, plants, seeds and educational resources we are able to make a lasting impact on community food security and resilience. Page 148 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Through the program we provide garden kits to households and community groups that face barriers to food security such as: individuals living with low-income, laid off workers, frontline workers, individuals with disabilities, single parent households and First Nations Communities. Throughout the years of this program's operation, we have focused our efforts on delivering larger gardens to community organizations. By finding a local partner we have found a stronger and more lasting impact from our garden kits. For this reason FED is looking to partner with community organizations in Langford for a portion of our program materials, with a particular focus on working with: Imagine West Shore community Society, Saunders Family Centre, Children's health foundation of Vancouver Island, John Howard Society, The Village Initiative and others to create high impact, long lasting garden projects that support food security in your community. Our goal for this program is to support the residents of Langford to grow their own food to both support their well being and foster community. By partnering with both households and community organizations, our objective is to create a variety of gardening spaces across the municipality at a time when opportunities to grow your own food are ever declining. Through this work we also hope to deepen our connection with the existing community organizations in Langford to foster future program collaboration. To deliver 3 community gardens to local organizations that include a combination of fabric growing containers and wood garden beds. The wooden beds and supporting infrastructure will be built custom to order and donated through our partnership with ReWood, who turn deconstructed lumber into community assets. In addition to these larger installations we will look to identify 10 household recipients for our standard fabric container garden kits. Page 149 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? This program is currently in the fundraising and planning stage with the following breakdown representing a projected timeline of activities. January/February Submit community, municipal and corporate grants as we work to close our funding gap and confirm our operating budget. This will be done in addition to participant outreach for interested community organizations and households to begin to map and plan the timeline of our garden material deliveries. March/April As we continue participant outreach and grant writing phase, FED will work to identify 3 corporate program sponsors to allow for an expansion of program scope. This would see us identify and convince organizations to engage in a tiered program sponsorship. May/June Through this period we will begin to build the wooden components of the gardens and deliver in our first round of material delivery. This will see the first grouping out household and community gardens being delivered. July Second round of outreach to potential community and household garden recipients, identifying any gaps in our areas of impact. August/September: Second round of garden building and delivery to recipients. October/November: Recipient follow up, impact assessment and wrap up report creation for distribution to funders and sponsors. We expect to engage 75-100 residents of Langford this year, with growing engagement potential across the life of the gardens. We would adjust the scope and size of our program delivery in the municipality with a commitment to still supporting food security in langford. Page 150 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): In the past year, FED Urban Agriculture has acquired TOPSOIL urban farm, transforming it into a social enterprise now known as FED Urban. This has supported our financial sustainability, by allowing us to generate revenue in addition to grant writing, corporate sponsorship relationships and public fundraising. In addition to this grant, others in surrounding municipalities and provincial grants, FED will work to secure corporate program sponsors. Through a tiered program we will supplement our budget through this avenue of social corporate responsibility. This process has already yielded a $2000 commitment from Big Wheel Burger. Page 151 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? My FED Farm was designed to increase food security for people facing barriers to accessing healthy, fresh, affordable food. By providing recipients with free growing containers, soil, seedlings, seeds and resources, FED is able align this program with the UN Sustainable Development Goal #2 Zero Hunger. The program began as a response to the Pandemic, as the event highlighted the multiple barriers to food security facing so many people. Moreover, this results in people being forced to utilize more affordable but less sustainable and healthy food options. This leads to exacerbated impacts on our food system and health of our communities that can be address by access to fresh, local food. https://www.get-fed.ca/contact Attached the email you will find a wrap up report for this program from 2023 for reference. Page 152 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 153 of 818
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FED URBAN AGRICULTURE SOCIETY 2025 GRANT IN AID APPLICATION FED Urban Agriculture Society (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “FED Urban Agriculture Society has operated the My FED Farm program in Langford across the length of the program from 2020 through 2023. In 2025, the My FED Farm program will return, allowing us to oƯer garden kits to households and community organizations across Langford. In 2023 alone, the Langford Grant in Aid program helped us to deliver gardens to 35 homes across the municipality, investing in community food security for years to come.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “The FED Urban Agriculture Society's mission is to address food security by promoting sustainable food systems and enhancing community engagement. We do this by creating garden spaces, delivering educational programs and promoting urban agriculture for the benefit of the public. Food security is a significant issue facing our communities, that FED is taking making innovative strides to address. In 2022, 16.9% of Canadians were food insecure, compared with 12.9% in 2021. Overall, the proportion of individuals in households experiencing food insecurity has increased by 5.3 percentage points from 2018-2022. In BC this problem is exacerbated by high costs of living, with research suggesting that 17% of British Columbians are food insecure. At FED we work to complement the eƯorts being put into addressing food insecurity in the area of hunger relief by focusing on providing access to food growing materials and resources. By providing garden kits of containers, soil, plants, seeds and educational resources we are able to make a lasting impact on community food security and resilience.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Through the program we provide garden kits to households and community groups that face barriers to food security such as: individuals living with low-income, laid oƯ workers, frontline workers, individuals with disabilities, single parent households and First Nations Communities. Throughout the years of this program's operation, we have focused our eƯorts on delivering larger gardens to community organizations. By finding a local partner we have found a stronger and more lasting impact from our garden kits. For this reason FED is looking to partner with community organizations in Langford for a portion of our program materials, with a particular focus on working with: Imagine West Shore community Society, Saunders Family Centre, Children's health foundation of Vancouver Island, John Howard Society, Page 154 of 818
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FED URBAN AGRICULTURE SOCIETY 2025 GRANT IN AID APPLICATION The Village Initiative and others to create high impact, long lasting garden projects that support food security in your community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Our goal for this program is to support the residents of Langford to grow their own food to both support their well being and foster community. By partnering with both households and community organizations, our objective is to create a variety of gardening spaces across the municipality at a time when opportunities to grow your own food are ever declining. Through this work we also hope to deepen our connection with the existing community organizations in Langford to foster future program collaboration.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“To deliver 3 community gardens to local organizations that include a combination of fabric growing containers and wood garden beds. The wooden beds and supporting infrastructure will be built custom to order and donated through our partnership with ReWood, who turn deconstructed lumber into community assets. In addition to these larger installations we will look to identify 10 household recipients for our standard fabric container garden kits.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “This program is currently in the fundraising and planning stage with the following breakdown representing a projected timeline of activities.
January/February Submit community, municipal and corporate grants as we work to close our funding gap and confirm our operating budget. This will be done in addition to participant outreach for interested community organizations and households to begin to map and plan the timeline of our garden material deliveries.
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FED URBAN AGRICULTURE SOCIETY 2025 GRANT IN AID APPLICATION March/April As we continue participant outreach and grant writing phase, FED will work to identify 3 corporate program sponsors to allow for an expansion of program scope. This would see us identify and convince organizations to engage in a tiered program sponsorship.
May/June Through this period we will begin to build the wooden components of the gardens and deliver in our first round of material delivery. This will see the first grouping out household and community gardens being delivered.
July Second round of outreach to potential community and household garden recipients, identifying any gaps in our areas of impact.
August/September: Second round of garden building and delivery to recipients.
October/November: Recipient follow up, impact assessment and wrap up report creation for distribution to funders and sponsors.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “We expect to engage 75-100 residents of Langford this year, with growing engagement potential across the life of the gardens.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “We would adjust the scope and size of our program delivery in the municipality with a commitment to still supporting food security in langford.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “In the past year, FED Urban Agriculture has acquired TOPSOIL urban farm, transforming it into a social enterprise now known as FED Urban. This has supported our financial sustainability, by allowing us to generate revenue in addition to grant writing, corporate sponsorship relationships and public fundraising.” Page 156 of 818
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FED URBAN AGRICULTURE SOCIETY 2025 GRANT IN AID APPLICATION
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “In addition to this grant, others in surrounding municipalities and provincial grants, FED will work to secure corporate program sponsors. Through a tiered program we will supplement our budget through this avenue of social corporate responsibility. This process has already yielded a $2000 commitment from Big Wheel Burger.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “My FED Farm was designed to increase food security for people facing barriers to accessing healthy, fresh, aƯordable food. By providing recipients with free growing containers, soil, seedlings, seeds and resources, FED is able align this program with the UN Sustainable Development Goal #2 Zero Hunger. The program began as a response to the Pandemic, as the event highlighted the multiple barriers to food security facing so many people. Moreover, this results in people being forced to utilize more aƯordable but less sustainable and healthy food options. This leads to exacerbated impacts on our food system and health of our communities that can be address by access to fresh, local food.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: Yes https://www.get-fed.ca/contact
QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Attached the email you will find a wrap up report for this program from 2023 for reference.” Page 157 of 818
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FED Urban Agriculture Society VICTORIA, BRITISH COLUMBIA December 31,2023 FINANCIAL STATEMENTS (UNAUDITED -- SEE NOTICE TO READER) Compilation Engagement Report 2 Balance Sheet 3 Statement of Income and Retained Earnings (Deficit) 4 Notes to Financial Statements 5 Page 158 of 818
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TO THE SHAREHOLDERS OF FED Urban Agriculture Society On the basis of information provided by management, we have compiled the balance sheet of FED Urban Agriculture Society. at December 31, 2023, and the statement of earnings and retained earnings for the fiscal year then ended, and note 2, which describes the basis of account applied in the preparation of the compiled financial information ("financial information"). Mangement is responsible for the accompanying financial information, including the accuracy and comleteness of the underlying information used to compile it and the selection of the basis of accounting. We performed this engagement in accordcance with Canadian Standard on Related Services (SRS) 4200, Compilation Engagements, which requires us to comply with relevant ethical requirements. Our responsibility is to assist management in the prepartion of the financial information. We did not perform an audit engagement or a review engagement, nor were we required to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we no not express an audit opinion or a reviw conclusion, or provide any form of assurance on the financial information. Readers are cautioned that the financial information may not be appropriate for their purposes. Victoria, B.C. B. A. Sheahan & Associates Ltd. 17-Jul-24 2 Page 159 of 818
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BALANCE SHEET (UNAUDITED -- SEE NOTICE TO READER) FED Urban Agriculture Society 2023 2022 CURRENT ASSETS Cash and Cash Equivalent 3,210 $ 3,651 $ Accounts Receivable 3,150
1,500
Caja Inventory 3,494
4,174
Prepaid Expense 5
132
GST 188
54
10,047
9,511
PROPERTY AND EQUIPMENT (Note 1) 44,881
53,972
TOTAL ASSETS 54,928
63,483
LIABILITIES AND SHAREHOLDERS' EQUITY CURRENT LIABILITIES Current Accounts Payable to Synergy Foundation 13,583
Vancity Visa 79
99
Deferred Grant Renevue 3,500
Federal taxes 2,955
1,029
20,117
1,127
LONG TERM LIABILITY Deferred Grant Revenue-Urban Learning Garden 17,250
20,900
Long-Term Administrative Services Payable-SSF 24,903
17,250
45,803
EQUITY Opening Balance Equity (10,056)
(10,056)
Retained Earnings 27,617
26,608
17,561
16,552
TOTAL LIABILITIES AND EQUITY 54,928 $ 63,483 $ Approved by Director:
3 See accompanying notes to the financial statements December 31st ASSETS Page 160 of 818
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STATEMENT OF INCOME AND RETAINED EARNINGS (DEFICIT) (UNAUDITED -- SEE NOTICE TO READER) FED Urban Agriculture Society For the Year Ending December 31st 2023 2022
INCOME
Fundraiser-Caja Garden Kits 1,050
3,060
General Donations 23,014
2,450
Grants-Mobile Greenhouse
31,392
Grants-MyFEDFarms Program 12,409
29,920
Grants-Urban Learning Garden Program 21,650
14,600
In-Kind Donations 10,325
Services 10,393
11,605
Urban Farm Campaign 16,813
Wage Subsidy 16,034
10,565
111,688
103,592
COST OF GOODS SOLD 679
1,741
EXPENSES Administrative Expenses 10,347
Bank Charges 53
78
Contractors and Reimbursements 771
2,039
Dues and Subscriptions 1,267
964
Event Costs
20
Gifts
311
Insurance 1,545
1,392
Interest Expense 3
50
Legal and Professional fees 14,426
604
Marketing 461
119
Meals and Entertainment 377
94
Office expenses 300
Bonus 250
Cell Phone 515
288
Employee Benefits 933
1,032
Payroll Tax Expense 4,494
4,522
Wages 60,157
61,879
Professional Development 332
Program Costs-Mobile Greenhouse 384
2,622
Program Costs-MyFEDFarms 3,245
14,916
Program Costs-Urban Learning Garden Program 1,658
217
QuickBooks 115
19
Streetscape & Garden Maintenance
134
Supplies 153
22
Travel 697
1,037
Amortization 7,516
11,166
110,679
105,265
INCOME (LOSS) FROM OPERATION 1,009
(1,673)
Corporate Tax Provision (Refund)
NET INCOME (LOSS) for the year 1,009
(1,673)
RETAINED EARNINGS (DEFICIT) Beginning of the year 26,608
28,281
LESS DIVIDENDS PAID
RETAINED EARNINGS (DEFICIT) End of the Year 27,617 $ 26,608 $ 4 See accompanying notes to the financial statements Page 161 of 818
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(UNAUDITED -- SEE NOTICE TO READER) FED Urban Agriculture Society Note 1 PROPERTY AND EQUIPMENT 2022 Item Cost Accumulated Net Net
Amortization Book Value Book Value
Mobile Greenhouse 27,063
7,732
19,331
23,197
Urban Learning Garden 36,500
10,950
25,550
29,200
MyFEDFarm
0
1,575
Total 63,564 $ 18,682 $ 44,881 $ 53,972 $ Note 2 BASIS OF ACCOUNTING The basis of accounting to be applied in the preparation of the financial information is on the historical cost basis, reflecting cash transacitons with the addition of:
- Accounts receivable less an allowance for doubtful Accounts
- Property and equipment are recorded at historical cost and amortized on the same basis as income taxes.
- Accounts payable and accrued liabilities
- Current taxes payable as at the reporting date 5 NOTES TO FINANCIAL STATEMENTS December 31, 2023 2023 The Company records its capital assets at cost and amortizes them on a declining balance method. Page 162 of 818
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A huge THANK YOU to our sponsors for their generous support! Page 175 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I GOATS CLIMBING ASSOCIATION 3030 WASHINGTON AVE, VICTORIA V9A1P6 DEREK BROUGHAM I 74440 0607 BC0001 2,500.00 5,400.00 Page 195 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? For the past several years, GOATS has regularly run climbing meet-ups for members of the LGBTQ2SIA+ community. Within our monthly rotation of climbing gyms in town, these meet-ups frequently occur at Boulder House Langford. In September 2024, we also hosted the first annual Dynos and Drag event at Boulder House Langford. This event attracted drag performers from across Canada, as well as over a hundred attendees. As an inclusive all-ages event, it gave an opportunity for many youth to see live drag, something that's rare as most events happen in 19+ spaces. This event attracted climbers from both within the LGBTQ2SIA+ and not, as well as people who had never climbed before. It also brought a drag experience outside of downtown Victoria. As such, it exposed community members to new activities within the realms of sport and arts in Langford. We are a volunteer-led non-profit that seeks to improve inclusivity and engagement in the outdoor and recreation field, specifically rock climbing, for members of the LGBTQ2SIA+ community. Currently, there is no other organization in Greater Victoria fulfilling the same role as GOATS. Creating a sense of community is so important for queer individuals but can be particularly challenging within sporting spaces. This is why we seek to provide spaces where members of the community can come and meaningfully engage with others, and create lasting bonds that can encourage people to engage with physical activity more regularly. Page 196 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? GOATS advocates and exists for members of the LGBTQ2SIA+ community of all ages who are interested in the sport of rock climbing. The appeal of this year's Dynos and Drag event, however, extended to people from diverse demographics such as the outdoor recreation community, arts community, and non-LGBTQ2SIA+ community. As such, it brought together an intersectional audience in a unique evening of celebration, and we hope it will continue to do this annually. Many studies have shown that members of the 2SLGBTQ+ community do not feel safe in sport, due to social norms and expectations that begin from a young age. By making climbing and outdoor recreation spaces more inviting to members within this group, we are challenging these norms and celebrating people of diverse backgrounds to ensure that no matter who you are, there is a safe space for you to participate in sport. Further, by hosting a major drag event, we are increasing the exposure of an art form grounded in the celebration and questioning of gender to both climbers and non-climbing members of the 2SLGBTQ+ community, as well as other folks within the Greater Victoria area. The Grant in Aid allows us to host this major event, thus helping with our goal of increasing our impact and bringing more people together. We would like to continue Dynos and Drag as an annual event at Boulder House Langford. The Grant in Aid would help cover event costs and keep it accessible to Langford residents as well as members of the broader 2SLGBTQ+ community. Page 197 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? September 2025 - Estimated event date Summer 2025 - Finalizing performers and event scope Spring 2025 - Discussion with Boulder House Langford about event date October 2024 - Event debrief and discussion with Boulder House Langford about next year's event As this year's event gathered around a hundred attendees, we expect next years to attract a similar or greater number. Dynos and Drag in Langford is GOATS' largest and most costly event of the year, given the cost of performers, so a reduced budget would mean pulling funds intended for operating other events around Greater Victoria, such as the climbing wall at the Pride festival, regular meet-ups, and scholarships for lessons and outdoor access. Alternatively, it could mean attempting to operate Dynos and Drag in a reduced capacity, which might make the event less appealing to attendees and could mean hiring fewer performers, some of whom are Langford residents. Page 198 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): 2024 was the first year of Dynos and Drag, and operating costs were high because of the initial set-up that was needed (such as building a stage). Future events will be able to run at a reduced cost, and we now also have a firmer grasp of the necessary budget required for running our desired size of event. This is why our 2024 grant request and expenses were higher than our ask and anticipated costs for 2025. GOATS operates mainly on regular fundraising through merchandise and donations at events, though this varies year to year. Page 199 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? The GOATS Board of Directors is connected with SICA, the South Island Climbing Access society, which aims to promote climibng in outdoor spaces on Vancouver Island. As such, it's engaged in regular habitat-resoration and nature-preservation efforts around the CRD. Our Dynos and Drag event in 2024 helped Boulder House Langford build a stage that will be saved and reused at future events in Langford, including those not involving GOATS. GOATS is always happy to include interested members of the 2SLGBTQ+ community in event planning and participation. Interested parties can connect with us through our instagram @goats.climb. We received extremely positive feedback from attendees of 2024's Dynos and Drag event, as well as excitement from people who could not attend but looked forward to future events. Bringing together so many diverse communities is something that needs to happen more. While GOATS is currently only requesting funds for one large event in Langford in 2025, we are also keen to explore how we can continue connect LGBTQ2SIA+ folks to recreation and arts experiences both indoors and eventually outdoors across the CRD. Page 200 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 201 of 818
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Dynos and Drag 2025 - Estimated Budget Revenues Grants in Aid - Langford 2,500.00 Merchandise (Sticker) Sales** 50.00 General Fundraising** 200.00 Concession 350.00 Total Revenues 3,100.00 **Part of GOATS larger annual budget, and intended for all CRD events Expenses Concession 100.00 Drag Performers 2,000.00 Miscellaneous (equipment, etc.) 100.00 Raffle Prizes 200.00 Total Expenses 2,400.00 Page 202 of 818
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GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT : Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION : 1. Are you registered under the Societies Act? YES NO 2. Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: (c) of the Freedom of Information and -478- nd Page 204 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
- 6 organizations? Page 205 of 818
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 206 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 207 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 208 of 818
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E 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Page 209 of 818
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Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current with a postal code. You have on page 1 of this document. You have to this application. You have to this application. If you have any questions about this form, the application process, or the Grant in Aid program, please contact the Send us an email: Call us: 250-478-7882 Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 Please submit completed applications by email to or by mail to the address above. We do not require a printed copy of your application. nd Floor of 877 Goldstream Avenue V9B 2X8. Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 210 of 818
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Habitat for Humanity Victoria
Contents
Page
Independent Auditors' Report 1-3
Statement of Operations 4
Statement of Financial Position 5
Statement of Changes in Net Assets 6
Statement of Cash Flows 7
Notes to the Financial Statements 8-18 Page 219 of 818
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Grant Thornton LLP Suite 650 1675 Douglas Street Victoria, BC V8W 2G5 T +1 250 383 4191 F +1 250 381 4623 Audit | Tax | Advisory © Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd 1 To the members of Habitat for Humanity Victoria Qualified Opinion comprise the statement of financial position as at December 31, 2023, and the statements of operations, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion section of our report, the accompanying financial statements present fairly, in all material respects, the financial position of Habitat for Humanity Victoria as at December 31, 2023, and its results of its operations and its cash flows for the year then ended in accordance with Canadian accounting standards for not-for- profit organizations. Basis for Qualified Opinion In common with many not-for-profit organizations, the Organization derives revenue from fundraising activities, the completeness of which is not susceptible to satisfactory audit verification. Accordingly, verification of these revenues was limited to the amounts recorded in the records of the Organization. Therefore, we were not able to determine whether any adjustments might be necessary to fundraising revenue, excess of revenues over expenses, and cash flows from operations for the years ended December 31, 2023 and 2022, current assets as at December 31, 2023 and 2022, and net assets as at January 1 and December 31 for both the 2023 and 2022 years. Our audit opinion on the financial statements for the year ended December 31, 2022 was modified accordingly because of the possible effects of this limitation in scope. We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Organization in accordance with the ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statement Management is responsible for the preparation and fair presentation of these financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control Page 220 of 818
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Audit | Tax | Advisory
© Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd 2
as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Organization or to cease operations, or has no realistic alternative but to do so. process.
Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:
Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Organization's internal control.
Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management.
Conclude on the appropriateness of management's use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Organization's ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor's report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor's report. However, future events or conditions may cause the Organization to cease to continue as a going concern.
Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Page 221 of 818
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Audit | Tax | Advisory
© Grant Thornton LLP. A Canadian Member of Grant Thornton International Ltd 3
Report on other legal and regulatory requirements As required by the Societies Act of British Columbia, we report that, in our opinion Canadian accounting standards for not-for-profit organizations have been applied on a basis consistent with that of the preceding year.
Victoria, Canada April 25, 2024 Chartered Professional Accountants Page 222 of 818
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4 Habitat for Humanity Victoria Statement of Operations See accompanying notes to the financial statements. Page 223 of 818
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5 Habitat for Humanity Victoria Statement of Financial Position Commitments (Note 16) and Contingency (Note 17) On behalf of the Board: ____________________________________ Director ___________________________________ Director See accompanying notes to the financial statements. Page 224 of 818
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6 Habitat for Humanity Victoria Statement of Changes in Net Assets
See accompanying notes to the financial statements. Page 225 of 818
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7 Habitat for Humanity Victoria Statement of Cash Flows Year Ended December 31 General Fund Building Program Fund Total 2023 2022
2023 2023 Operating Excess of revenue over expenses $ (135,452)
$ (18,937)
$ 2,305,508
$ 228,414
$ 2,170,056
$ 209,477
Items not involving cash Amortization 92,176
61,034
92,176
61,034
Write-off of assets 11,829
(10,715)
11,829
(10,715)
Loss on sale of homes
523,921
523,921
Write-down (write-up) of mortgages receivable to amortized cost
285,081
(33,126)
285,081
(33,126)
Interest income on mortgages receivable
(121,760)
(89,483)
(121,760)
(89,483)
(31,447)
31,382
2,992,750
105,805
2,961,303
137,187
Changes in non-cash working capital Receivables 25,026
(17,379)
35,453
(48,741)
60,479
(66,120)
Prepaids (19,687)
865
(19,687)
865
Payables and accruals 79,450
(8,390)
14,048
(38,494)
93,498
(46,884)
Government remittances 2,847
(1,954)
2,847
(1,954)
Deferred contributions 55,497
(2,826,741)
(2,771,244)
Expenditures on properties under development
(1,400,777)
(12,263)
(1,400,777)
(12,263)
Mortgage discharges and payments received
1,771,013
160,242
1,771,013
160,242
Net payment on house purchase
(33,884)
(33,884)
Early occupancy payments
126,145
163,137
126,145
163,137
143,133
(26,858)
(2,280,859)
189,997
(2,137,726)
163,139
111,686
4,524
711,891
295,802
823,577
300,325
Financing Funds received from promissory note 60,000
60,000
Repayment of long term debt (129,309)
(86,535)
(129,309)
(86,535)
(69,309)
(86,535)
(69,309)
(86,535)
Investing Purchase of capital assets (165,007)
(131,255)
(165,007)
(131,255)
Sale of capital assets
14,000
14,000
(165,007)
(117,255)
(165,007)
(117,255)
(122,630)
(199,266)
711,891
295,802
589,261
96,535
Cash and cash equivalents Beginning of year 157,230
356,497
2,217,615
1,921,813
2,374,845
2,278,310
End of year $ 34,600
$ 157,230
$ 2,929,506
$ 2,217,615
$ 2,964,106
$ 2,374,845
Net increase (decrease) in cash and cash equivalents 2022 2022
See accompanying notes to the financial statements. Page 226 of 818
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
8 1. Purpose of the Society
Habitat for Humanity Victoria (the Society ) is a not-for-profit organization incorporated under the Societies Act of British Columbia operating as a registered charity under the Income Tax Act of Canada, subject to compliance with the rules contained therein.
Habitat for Humanity Victoria is part of an international community-based, not-for-profit organization working toward a world where everyone has a safe and decent place to live. Its mission is to help lower income families build strength, stability and independence through affordable homeownership. It achieves this through the mobilization of volunteers, donors and community partners. Homes are built in partnership with families in need, who contribute 500 volunteer hours of labour towards the construction of their homes or other activities to support the charity, and then repay a long-term, affordable mortgage.
covenant agreement between HFHC and all Canadian affiliates. This agreement sets the general operating principles for every autonomous affiliate. Currently, HFHC provides affiliates across the country with marketing support, training opportunities and gift in kind coordination.
Summary of significant accounting policies
Basis of accounting
The Society has prepared these financial statements in accordance with Canadian accounting standards for not-for-profit organizations (ASNPO).
Fund accounting
Habitat for Humanity Victoria follows the deferral method of accounting for contributions.
The General Fund records the activities of the affiliate operations and its social enterprise, ReStore.
The Building Program Fund records the activities relating to the building program and the family services program. These include the revenue from sale of properties and payments received on the mortgages receivable, general expenses associated with holding costs on property and the selection, training and support of eligible families, as well as the fundraising revenue and expenses of specific build projects and those designated for the building program but not tied to a specific build.
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
9 2. Summary of significant accounting policies (continued)
Revenue recognition
Unrestricted contributions are recognized as revenue when received or receivable, if the amount can be reasonably estimated and collection is reasonably assured. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred or expenses for property held for resale are recognized.
ReStore new and used building materials. ReStore revenue is recognized upon sale of the goods to the customer.
Contributed goods and services
Parts of the activities of the organization are carried out by volunteers. The value of this contributed time is not reflected in these financial statements.
In addition, the organization relies on contributed materials to help complete its projects and for the ReStore.
Contributed materials which are eventually sold through the Habitat ReStore are not recorded in the financial statements at the time of donation due to the difficulty in determining the fair value of the contributed materials.
Contributed goods and services are recorded when a fair value can be reasonably estimated and when they would otherwise be purchased by the Society.
Properties held for resale
Properties held for resale including land, building, materials and labour both purchased and donated, are recorded at the lower of cost and net realizable value except as noted in the above paragraph. Net realizable value is defined as the costs of inputs used to develop the property and make it available for sale. Excess of the proceeds over the carrying value of properties held for resale is recognized as revenue in the year in which title to the property is transferred to the partner families.
The cost of properties sold is determined by a formula using the total costs incurred, including recorded donations, and an allocation between units using square footage, if applicable.
Cash and cash equivalents
Cash and cash equivalents include cash on hand, demand deposits, and other short-term highly liquid investments which are readily convertible to known amounts of cash.
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
10 2. Summary of significant accounting policies (continued)
Mortgages receivable
comparative market analysis completed by a real estate professional or a qualified independent realty appraisal at the time the family moves into their home or as prescribed in an affordable housing covenants on title. In accordance with the financial instruments policy, mortgages are measured at amortized cost using the effective interest rate method. The imputed interest rates used range from 2.94% to 8.85%.
Capital assets
Capital assets are recorded at cost. Contributed capital assets are recorded at their estimated fair value at the date of contribution. The rates and bases of amortization applied to write off the cost less estimated salvage value of capital assets over their estimated lives are as follows:
Building 40 years, straight-line basis
Leasehold improvements 5 years, straight-line basis
Portables 10 years, straight-line basis
Office equipment 3 years, straight-line basis
Office furniture 5 years, straight-line basis
Security system 5 years, straight-line basis
Signage 5 years, straight-line basis
Forklift 10 years, straight-line basis
Automotive 5 years, straight-line basis
ReStore equipment 5 years, straight-line basis
Inventory
Habitat ReStore inventory, which primarily consists of donated recycled materials and obsolete, damaged or surplus materials from suppliers and manufacturers is recorded at nil.
Financial instruments
al instruments consist of cash and cash equivalents, receivables, mortgages receivable, payables and accruals, government remittances and long-term debt.
The Society initially measures its financial instruments at fair value. The Society subsequently measures all of its financial instruments at amortized cost, unless management has elected to carry the instruments at fair value. The Society has not elected to carry any such financial instruments at fair value.
The homeowners carry a non-interest bearing mortgage on the home. However, in accordance with CPA Handbook Part II Section 3856 Financial Instruments, interest income on mortgages is recognized in the statement of operations over the life of the mortgage using a discount rate determined using the credit risk associated with the mortgages at the time of issuance.
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023 11 2. Summary of significant accounting policies (continued) Government Assistance The Society recognizes government grants when there is reasonable assurance that the grant will be received, and that the Society will comply with the conditions of the grant. Government s statement of financial position. The Society recognizes government grants as revenue in the statement of operations in the same period as the expenses for which the grant is intended to compensate. Use of estimates assumptions that affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements and reported amounts of revenue and expenses during the period. Actual results could differ from these estimates. Significant estimates include the imputed interest rates used in the amortized cost of mortgage receivables, useful life of tangible capital assets, the collectability of accounts receivable and accrual of accounts payable. 3. In-kind contributions During the year, the Society was the beneficiary of the following significant in-kind contributions. The Society was granted a property tax exemption from the City of Langford and from the District of Saanich for its ReStore locations, and in-kind contributions relating to the eight homes sold in 2023 were recognized in revenue. 4. Properties under development and held for sale During the year, the Society sold eight of the ten homes at Bakerview Place, finished the minor renovations on the Bethune Avenue property and purchased a property on Feltham planned for the next development project. Future homeowners are currently occupying the two remaining homes at Bakerview Place, Cedar Hill X-Road, Bethune Ave and Veyaness properties. Page 230 of 818
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023 12 Non-forgivable first and second mortgages bear no interest, are secured by charges on the specific property and are receivable in average monthly instalments of $18,577 (2022: $13,294). Forgivable second mortgages for homes sales prior to 2011 bear no interest and are secured by a charge on the specific property. Receipt is contingent upon the occurrence of certain events. Provided a mortgagor continues to occupy the home as their principle residence for a period of at least twelve years (or 60% of the term of their mortgage), an amount equal to 9% of the original principal amount of the mortgage will be deducted from the amount then outstanding. On each anniversary date thereafter, a further sum of 2% of the original principal will be deducted. Provided a mortgagor continues to occupy the home for the entire term of their first mortgage, the balance of the principal amount will be forgiven once the first mortgage has been fully repaid. The forgivable portion of the second mortgages is not shown on the balance sheet as the likelihood of collection is remote considering the above options. At December 31, 2023 forgivable second mortgages with a face value of $1,345,347 (2022: $1,374,600) are outstanding. In the unlikely event that the forgivable portions are required to be paid, the non- forgivable portion will be recognized as revenue in the period in which the amount to be received can be reasonably estimated and ultimate collection is reasonably assured. During the year, there were 8 title transfers (2022: nil) of homes to selected partner families, and accordingly, there were $1,441,916 (2022: nil) added to non-forgivable second mortgages added to mortgages receivable. 5. Mortgages receivable Page 231 of 818
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
13 6. Capital assets
Deferred contributions Building program
Deferred contributions represent restricted contributions for land and construction costs related to specific build projects taken within the Building Program Fund. These amounts are deferred until the related homes are sold and the construction and land costs are recognized on the statement of revenue and expenditures.
Included in deferred contributions and restricted to the construction costs of Bakerview Place and Veyaness are forgivable loans totalling $300,000 (2022: $1,100,000) allocated as $200,000 (2022: $1,000,000) and $100,000 (2022: $100,000) respectively. These loans are from the Canada Mortgage and Housing Corporation (CMHC) and disbursed via Habitat for Humanity Canada to its affiliates, of which the Society is one, for the purpose of building homes through its program. As forgivable loans, the amounts received are considered as deferred contributions for accounting purposes as the Society has determined it is more likely than not that the amounts will ultimately be forgiven. In the unlikely case of default by the Society to fulfil its obligations regarding the loans, amounts repayable would bear interest at 5% per annum and be payable on the first day of the month following the month in which such declaration of the loan default is made by Habitat for Humanity Canada. Although the Society has determined it more likely than not that the amounts received will be forgiven, amounts will formally be forgiven over the term of the agreements (each at 20 years). As of December 31, 2023, $6,667 (2022: $1,667) has been forgiven.
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
14 7. Deferred contributions Building program (continued)
Deferred contributions Habitat Operations
Deferred contributions represent unspent externally restricted grants and donations. Page 233 of 818
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
15 9. Early occupancy payments
From the time that future Habitat homeowners occupy their home until the time they purchase it, families are placed under early occupancy agreements. Payments collected less expenses incurred by the Society in relation to the property during this period are applied against the opening mortgage when families purchase their homes. The following payments were collected during 2023 and 2022. During 2023, $272,716 was applied to the purchase of eight homes.
Long term debt
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
16 11. Line of credit
The Society maintains a line of credit with Vancity Savings Credit Union. At year end $0 (2022: $nil) was used. This line of credit bears interest at a rate of prime plus 1.00% and is secured by specific mortgage receivables.
Investment in capital assets
Related party transactions
During the year, the Society made the following payments to Habitat for Humanity Canada (HFHC), an affiliated organization:
These expenses are in the normal course of business and are measured at the exchange amount, which is the amount of consideration established and agreed to by the related parties. The amounts do not include flow through donations and grants paid through HFHC.
Balance receivable from HFHC at year end included in accounts receivable is $21,197 (2022: $59,570) and balance payable to HFHC at year end included in accounts payable is $18,636 (2022: $1,366).
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
17 14. Risk management
Credit risk The Society is exposed to credit risk in the event of non-payment of mortgages receivable from their partner families or from non-collection of other accounts receivable. The Society believes that this credit risk is minimized due to charges held on the related properties.
Interest rate risk Interest rate risk arises from changes in market interest rates that may affect the fair value or mitigated its exposure to interest rate changes by holding fixed rate debt.
Liquidity risk meeting obligations associated with its financial liabilities. The Society is, therefore, exposed to liquidity risk with respect to its payables and accruals, government remittances, demand bank loans, and long term debt.
The assessment of these risks has not changed from prior years.
Allocation of expenses
It is the practice of the Society to allocate salaries, wages and benefits of a number of the staff between Habitat Operations, the ReStore and the Build Program. This allocation is based on the proportion of time dedicated to each of the programs, as summarized below:
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Habitat for Humanity Victoria Notes to the Financial Statements December 31, 2023
18 16. Commitments
Pursuant to its affiliate covenant with HFHC, the Society pays an affiliation fee consisting of $12,500 per vote (determined by number of homes built per year) plus 20% on all nationally procured cash gifts or build gifts in kind, 15% of nationally procured gifts in kind for the ReStore and 4% of gross ReStore sales (2.5% in the initial year of a new ReStore). In addition, the Society contributes a minimum tithe of $2,500 per family served per year for international work.
Contingency
As part of a provincial requirement to warranty new homes, the Society is required, for a period of 10 years from the date of issuance of an occupancy permit, to repurchase new homes it has constructed from Habitat homeowners who decide to sell their home. In addition, the Society may have other obligatory buy-back restrictions placed on the homes it sells to Habitat homeowners through Affordable Housing Covenants registered on the title of these properties.
At December 31, 2023, the total amount that would be due for all impacted properties to be repurchased concurrently was $2,585,808 (2022: $1,047,593).
During 2023 there were no (2022: one) homes repurchased from partner families.
British Columbia Societies Act
The Society transitioned to the British Columbia Societies Act on May 30, 2017. Included in the Act is a requirement to disclose the remuneration paid to all directors, and certain employees and contractors who are paid at least $75,000 annually.
During the year, the Society did not pay their directors, nor did it have any contractors paid in excess of $75,000. The Society paid $485,464 in remuneration to four persons who are employees, whose remuneration, during the applicable period, was at least $75,000.
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Juan de Fuca Minor Hockey Association 1767 Island Hwy, Victoria, BC V9B 1J1 Trevor Won treasurer@jdfminorhockey.com S0020376 $2,500.00 Page 238 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Juan de Fuca Minor Hockey Association was established in 1971 and has been providing organized ice hockey programs for youth living in the western communities of Victoria, BC. Juan de Fuca Minor Hockey Association provides an organized ice hockey program for over 600 children that live in the western communities of Victoria, BC. Along with the physical benefits from regular exercise, the Association provides an environment that helps young hockey players learn about cooperation, respect, and teamwork. Page 239 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Target audience is children ages 5 to 20 in the western communities of Victoria, BC. wishing to play organized minor ice hockey. Juan de Fuca Minor Hockey Association's mandate is to provide an affordable ice hockey program for children ages 5 to 20 in the western communities of Victoria, BC. Along with the physical benefits from regular exercise, the Association provides an environment that helps young hockey players learn about cooperation, respect, and teamwork. Page 240 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? We expect that 600 to 700 indviduals to register with Juan de Fuca Minor Hockey Association. The participants are from the Westshore communities of Victoria with the majority coming from Langford. If the amount awarded is less than the requested amount, the anticipated impact will be higher registration fees for our members. Page 241 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Juan de Fuca Minor Hockey Association applies for Community Gaming Grant from the BC Community Gaming Grants Branch. For the past few years, Juan de Fuca Minor Hockey Association has received $100,000 from the BC Community Gaming Grants Branch on an annual basis. Page 242 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? Interested parties can contact us at office@jdfminorhocky.com. Page 243 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 244 of 818
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FINANCIAL STATEMENTS FEBRUARY 29, 2024 Page 249 of 818
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Juan de Fuca Minor Hockey Association Table of Contents Statement of Financial Position 3 Statement of Operations 4 Schedule 1 - Contract Services 6 Schedule 2 - Ice Rental Costs 7 Schedule 3 - Membership Dues 8 Page 250 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Juan de Fuca Lacrosse Association 28030 Westshore RPO Victoria BC V9B 6K8 Jessica Lejeune secretary@jdflacrosse.com I S0075211 3000 6000 Page 257 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? JDF Lacrosse has a proud history of enriching the Langford community by promoting physical activity, teamwork, and personal growth through the sport of lacrosse. Over the years, the organization has: Fostered Youth Development: By offering inclusive programs for players of all ages and skill levels, we have provided a positive environment for young athletes to develop leadership, discipline, and confidence. Encouraged Community Involvement: JDF Lacrosse actively engages families and volunteers in its operations, building strong community connections and fostering a sense of belonging. Supported Accessibility: We are committed to making lacrosse accessible, offering financial assistance programs and ensuring all children have the opportunity to play regardless of their JDF Lacrosse serves as the cornerstone for lacrosse development in the Langford community, focusing on inclusivity, player development, and fostering a love for the sport. Our unique role and differentiators include: Focus on Lacrosse Excellence: As a dedicated lacrosse organization, we specialize in fostering skills and knowledge about the sport, making us a go-to hub for players, coaches, and fans passionate about Canada’s national summer sport, and newest Olympic Sport in 2028. Inclusive Environment: We pride ourselves on welcoming players of all backgrounds and skill levels, ensuring every child in Langford has the chance to experience and thrive in the game of lacrosse. We especially pride ourselves in growing the game of women's lacrosse, giving girls a chance to play in female-only teams so they can also benefit from all the aspects of team sports in a welcoming and inclusive environment. Page 258 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? We aim to offer co-ed and female only box and field lacrosse league teams to all youth aged 4-18 in the Westshore. The goals and objectives of JDF Lacrosse are rooted in promoting the sport of lacrosse while fostering personal growth, community engagement, and athletic excellence. Our primary goals include:
- Promote Participation in Lacrosse Introduce the sport to new players and families in Langford. Increase overall membership through outreach and engagement initiatives. Offer fun youth tournaments in the Westshore where teams can come to compete from all over BC
- Develop Players of All Skill Levels Provide top-tier coaching and training programs to help players excel, whether they are beginners or experienced athletes. Emphasize skill-building, teamwork, and a love for the game at every level. The anticipated outcomes for JDF Lacrosse align with our mission to foster a thriving lacrosse community in Langford while positively impacting individuals and families. These outcomes include:
- Increased Participation Growth in player registration numbers across all age groups and skill levels. Greater diversity and inclusivity within the lacrosse community.
- Enhanced Player Development Players achieving measurable improvements in their skills and confidence on the field. More athletes progressing to higher levels of competition, such as regional, provincial, or national teams.
- Stronger Community Connections A vibrant supportive network of players families and volunteers engaged in the sport Page 259 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? We have on-going goals for each box lacrosse season (March- July) and field lacrosse season (September-February). For each box and field discipline we need to -replace loaned out player jerseys that are worn from usage -train referees -train volunteer coaches -purchase team equipment such as lacrosse balls, first aid kits, cones, practice pinnies, goaltender protective equipment/pads that is loaned out per season -host U7, U9, U11 and U13 tournaments, inviting other teams to come to compete from across BC -host female only Van Island Girls cup field lacrosse tournament every November, inviting teams to come compete from across BC -purchase player excellence awards (3 award per team- most valuable, most improved and most inspirational) Approximately 60% of our youth players are Langford residents. We will continue to apply for other grant in aid programs from Colwood and Metchosin as well. Page 260 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): We are just starting to financially recover from a volunteer error in application form that lost us all of our BC gaming grant funds in 2023. We apply for BC gaming funds, grant in aid funds from Colwood (consistently denied) and Metchosin (recieved $900 in 2024) as well as association-wide fundraising in booster sales, raffles and online 50/50 draws. Page 261 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? JDF Lacrosse recognizes the importance of environmental sustainability and is committed to integrating eco-friendly practices into its operations and events. Current and planned initiatives include:
- Waste Reduction Implementing recycling and composting stations at tournaments, games and practices to minimize waste. Encouraging the use of reusable water bottles by players, coaches, and spectators to reduce single-use plastics. 2 Sustainable Facility Usage We are always looking for volunteer lacrosse coaches, or people over the age of 14 to take Lacrosse referee training for league games.
www.jdflacrosse.com or secretary@jdflacrosse.com Please see attached letter, finances and thank you page. Page 262 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 263 of 818
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JUAN DE FUCA LACROSSE 2025 GRANT IN AID APPLICATION Juan de Fuca Lacrosse (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “JDF Lacrosse has a proud history of enriching the Langford community by promoting physical activity, teamwork, and personal growth through the sport of lacrosse. Over the years, the organization has: Fostered Youth Development: By oƯering inclusive programs for players of all ages and skill levels, we have provided a positive environment for young athletes to develop leadership, discipline, and confidence. Encouraged Community Involvement: JDF Lacrosse actively engages families and volunteers in its operations, building strong community connections and fostering a sense of belonging. Supported Accessibility: We are committed to making lacrosse accessible, oƯering financial assistance programs and ensuring all children have the opportunity to play regardless of their circumstances. Organized Events: Hosting tournaments, clinics, and community events that bring residents together, JDF Lacrosse contributes to the vibrant sports culture in Langford. Promoted Healthy Lifestyles: By prioritizing physical activity and mental well-being, we support the overall health of Langford residents. Through these eƯorts, JDF Lacrosse continues to make a lasting impact on the community, strengthening ties and fostering a love for the sport in Langford”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “JDF Lacrosse serves as the cornerstone for lacrosse development in the Langford community, focusing on inclusivity, player development, and fostering a love for the sport. Our unique role and diƯerentiators include: Focus on Lacrosse Excellence: As a dedicated lacrosse organization, we specialize in fostering skills and knowledge about the sport, making us a go-to hub for players, coaches, and fans passionate about Canada’s national summer sport, and newest Olympic Sport in 2028. Inclusive Environment: We pride ourselves on welcoming players of all backgrounds and skill levels, ensuring every child in Langford has the chance to experience and thrive in the game of lacrosse. We especially pride ourselves in growing the game of women's lacrosse, giving girls a chance to play in female-only teams so they can also benefit from all the aspects of team sports in a welcoming and inclusive environment. Community-Centered Approach: Unlike broader sports organizations, JDF Lacrosse builds close connections with families, schools, and local businesses, creating a tight-knit community around the sport. Page 264 of 818
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JUAN DE FUCA LACROSSE 2025 GRANT IN AID APPLICATION Leadership Development: Beyond athletic skills, we emphasize personal growth, teamwork, and leadership, equipping players with life skills that extend far beyond the lacrosse field. Commitment to Growth: We actively promote lacrosse’s growth in Langford, oƯering development clinics, engaging grassroots programs, and creating pathways for players to advance to higher levels of competition. What sets us apart is our singular focus on lacrosse paired with our deep commitment to fostering a supportive and inclusive community. This ensures that JDF Lacrosse isn’t just about the game—it’s about building connections, character, and community pride through the sport”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “We aim to oƯer co-ed and female only box and field lacrosse league teams to all youth aged 4-18 in the Westshore.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “The goals and objectives of JDF Lacrosse are rooted in promoting the sport of lacrosse while fostering personal growth, community engagement, and athletic excellence. Our primary goals include:
- Promote Participation in Lacrosse Introduce the sport to new players and families in Langford. Increase overall membership through outreach and engagement initiatives. OƯer fun youth tournaments in the Westshore where teams can come to compete from all over BC
- Develop Players of All Skill Levels Provide top-tier coaching and training programs to help players excel, whether they are beginners or experienced athletes. Emphasize skill-building, teamwork, and a love for the game at every level.
- Build a Supportive and Inclusive Community Foster an environment where all players feel valued, regardless of skill, background, or financial situation. Encourage sportsmanship, respect, and collaboration among players, coaches, and families.
- Cultivate Leadership and Life Skills Equip players with discipline, confidence, and teamwork skills that benefit them on and oƯ the field. OƯer leadership opportunities through player mentorship, coaching pathways, and volunteering.
- Strengthen the Local Lacrosse Presence Increase community awareness and engagement with lacrosse by hosting events, tournaments, and clinics. Page 265 of 818
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JUAN DE FUCA LACROSSE 2025 GRANT IN AID APPLICATION Represent Langford with pride in regional, provincial, and national competitions. 6. Ensure Organizational Sustainability Secure resources, funding, and community support to keep lacrosse accessible to all. Invest in facilities, equipment, and programs to meet the growing needs of the organization. These goals reflect our commitment to not just growing the sport but also creating meaningful opportunities for youth development and community connection in Langford.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The anticipated outcomes for JDF Lacrosse align with our mission to foster a thriving lacrosse community in Langford while positively impacting individuals and families. These outcomes include:
- Increased Participation Growth in player registration numbers across all age groups and skill levels. Greater diversity and inclusivity within the lacrosse community.
- Enhanced Player Development Players achieving measurable improvements in their skills and confidence on the field. More athletes progressing to higher levels of competition, such as regional, provincial, or national teams.
- Stronger Community Connections A vibrant, supportive network of players, families, and volunteers engaged in the sport. Increased visibility and recognition of lacrosse as an integral part of Langford’s sports culture.
- Positive Youth Outcomes Young athletes developing life skills like teamwork, leadership, discipline, and resilience that benefit them in all areas of life. A sense of pride and accomplishment among players as they represent their community.
- Sustainable Growth A well-supported, financially stable organization capable of meeting future demands. Improved facilities and resources to accommodate the needs of a growing lacrosse community.
- Community Pride and Legacy Langford becoming recognized as a hub for lacrosse excellence in the region. A lasting legacy of sportsmanship, athletic development, and community spirit tied to JDF Lacrosse. These outcomes aim to ensure that JDF Lacrosse not only grows as an organization but also leaves a meaningful and lasting impact on the community it serves”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: Page 266 of 818
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JUAN DE FUCA LACROSSE 2025 GRANT IN AID APPLICATION “We have on-going goals for each box lacrosse season (March- July) and field lacrosse season (September-February). For each box and field discipline we need to -replace loaned out player jerseys that are worn from usage -train referees -train volunteer coaches -purchase team equipment such as lacrosse balls, first aid kits, cones, practice pinnies, goaltender protective equipment/pads that is loaned out per season -host U7, U9, U11 and U13 tournaments, inviting other teams to come to compete from across BC -host female only Van Island Girls cup field lacrosse tournament every November, inviting teams to come compete from across BC -purchase player excellence awards (3 award per team- most valuable, most improved and most inspirational)”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “Approximately 60% of our youth players are Langford residents”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “We will continue to apply for other grant in aid programs from Colwood and Metchosin as well.” QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “We are just starting to financially recover from a volunteer error in application form that lost us all of our BC gaming grant funds in 2023.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We apply for BC gaming funds, grant in aid funds from Colwood (consistently denied) and Page 267 of 818
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JUAN DE FUCA LACROSSE 2025 GRANT IN AID APPLICATION Metchosin (received $900 in 2024) as well as association-wide fundraising in booster sales, raƯles and online 50/50 draws.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “JDF Lacrosse recognizes the importance of environmental sustainability and is committed to integrating eco-friendly practices into its operations and events. Current and planned initiatives include:
- Waste Reduction Implementing recycling and composting stations at tournaments, games and practices to minimize waste. Encouraging the use of reusable water bottles by players, coaches, and spectators to reduce single-use plastics.
- Sustainable Facility Usage Partnering with local venues and facilities that adopt energy-eƯicient practices, such as LED lighting and water-saving measures. Advocating for and utilizing multi-use community spaces to reduce environmental impact.
- Eco-Friendly Merchandise and Supplies Sourcing team apparel and equipment from suppliers that prioritize sustainable and ethical practices. Transitioning to digital materials for registration, schedules, and communications to reduce paper use.
- Transportation Initiatives Promoting carpooling among teams and families to reduce the carbon footprint of travel to practices, games, and events. Supporting the use of public transit or biking for local events.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “We are always looking for volunteer lacrosse coaches, or people over the age of 14 to take Lacrosse referee training for league games. Page 268 of 818
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JUAN DE FUCA LACROSSE 2025 GRANT IN AID APPLICATION www.jdflacrosse.com or secretary@jdflacrosse.com” QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Please see attached letter, finances and thank you page.” Page 269 of 818
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Juan de Fuca Lacrosse Association Current Assets and Liabilities As at 31/08/24
Current Assets Cash to be deposited 0.00 Cash Draws 0.00 Petty Cash 0.00 Gaming Account- SCOTIA (1811) 45,109.18 Gaming Account-Coast Capital (6864) 100.00 Chequing Bank Account-SCOTIA(1714) 0.00 Cheq Acct-Coast Capital (0471) 23,673.16 PayPal Account 9,925.97 Cheq Acct- Coast Booster (6898) 7,013.23 Coast Capital Field - Old General 0.00 Coast Capital -Field General (6636) 13.25 Coast Capital Field - Gaming (5610) 16.56 Total Cash 85,851.35 Current Liabilities Accounts Payable 12,677.83 Page 270 of 818
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referee recertification (approx. $4500 per calendar year- 2024 18 co-ed field lacrosse referees and 36 co- ed box lacrosse referees) and volunteer coaching training (approx. $5000 per calendar year).
We are requesting a modest amount this year of $3,000 to help offset these costs, which would allow us to continue to provide a high-caliber youth sports league. Last year we requested $10,000 and gratefully received $6000.
Our association’s mandate is to include all youth in our catchment area; to teach the skills and the rules of lacrosse. We pride ourselves in bringing local youth together; fostering the love for Canada’s National Summer sport (the fastest game on two feet), promoting the benefits of physical activity, helping them make friends and teaching life-long teamwork skills. We are an inclusive association and respect all aspects of diversity. We are currently making great efforts to grow the game of female only box and field lacrosse too, in 2024 training 5 new coaches and 6 referees for the female specific rules (costs to our association was $2600). We have also seen a significant gain in registrations for female teams as well. Last year we had 14 players, this year we had 38. That’s 171% increase this year! We have many passionate volunteers that lead try lacrosse for free events for female teams, and we hope to increase the frequency of these events to expose our reach to as many girls in the Westshore possible.
I have included our finances table as an attachment, please note that the majority of funds left in our account are allocated to paying for the remainder of field rental time at Westshore Parks and referee payments until the end of the field lacrosse season end of February 2025, as well as floor rental fees at Eagle Ridge Dry Floor arena for box lacrosse player assessments and try lacrosse for free events January- March 2025.
We feel that the City of Langford would also benefit from the community goodwill generated by your kind donation to our association. We have a very active website and social media pages, as well as digital newsletters that are distributed to all SD 62 schools. We would be very grateful for any donation and would thank the City of Langford on these platforms. We believe that supporting the Juan de Fuca Lacrosse Association aligns with the City of Langford's commitment to promoting healthy and active lifestyles for its residents, particularly the youth. Lacrosse not only provides physical activity but also instills important life skills such as teamwork, leadership, and discipline.
Please let me know if you have any questions or require any further information.
Kind regards, Jessica Lejeune Secretary & Marketing Director | JDF Lacrosse
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Juan de Fuca Performing Arts Centre Society 3338 Acemink Road, Victoria BC V9C 2J6 Judith Cullington president@building4thearts.com 79421 9725 RR0001 $3,000 $3,000 Page 273 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? The Juan de Fuca Performing Arts Centre Society (PACS) is a volunteer organisation that is working to build a community-oriented arts and culture centre for the west shore. This is a project that will provide benefits to residents throughout the west shore (and beyond). It will provide services and opportunities for all age groups and for people of diverse abilities. As well as bringing joy to community members— whether as performers, learners, or audiences—the arts are essential for our mental health and wellbeing. Further, the arts are proven to provide significant economic benefit to the hosts community. (In Canada, the economic benefits from the arts are ten times higher than for sports.)
For 2024, we hosted a booth at the Langford Food Truck and Music Festival, speaking to more than 100 participants and learning about the space needs of several Langford-based organisations that came to speak to us. We are the only organization in the West Shore working to build community-oriented arts and culture spaces for local arts groups, artists and audiences.
We are a West Shore-wide group, supported by a collaborative Intermunicipal Committee with one member of council from each of the six west shore municipalities. Councillor Harder is Langford’s representative on this committee. Page 274 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? PACS will bring regional arts groups together for a one-day workshop in April 2025.
We are currently reaching out to arts groups throughout the West Shore and beyond to the Greater Victoria community. This is an opportunity to seek out the groups (“core users”) who will be interested in using the west shore arts and culture centre on a regular/frequent basis.
There are more than 30 such groups on the west shore. We are also identifying the groups based elsewhere in the region who are interested in spaces at the centre.
All of these groups will be invited to attend the workshop, as well as some key community leaders. At this stage, we are anticipating about 60-80 attendees. The objectives of the workshop are: • To build commitment and shared purpose re the creation of a West Shore Arts and Culture Centre • To identify the arts and other groups who want to be active participants in the design and implementation of the centre • To engage diverse arts and culture groups in the planning of the centre • To ‘ground-truth’ the spaces identified in the 2022 Feasibility Study, ensuring that we are planning for spaces that meet community needs • To create building sketches that provides future users and potential funders with a strong sense of what is planned
The day-long event will include inspirational presentations. Alex Sarian, a recognized authority on the civic role of arts institutions, President/CEO of the Calgary Arts Commons, and author of the Audacity of Relevance, has already agreed to present at the workshop.
Through workshop sessions, participants will be invited to provide feedback on the proposed building program (Feasibility Study), and input on preferred buildings designs. The workshop sessions will be supported by an architectural firm. Outcomes of the workshop will be: • Confirmation (or adjustment as necessary) of the building program identified in the Feasibility Study, ensuring that we will be building for community needs • Indicative sketches of the proposed centre that can be used for promotion and fundraising • Additional support from the arts community for the creation of this centre Page 275 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? November 2024 - March 2025: Pursuit of grants, sponsorships and donations to support the event.
December 2024 – January 2025: PACS volunteers are connecting with regional arts groups and confirming the invitation list.
December 2024: Invitation to architectural firms to submit a bid on supporting the workshop.
December 2024 - January 2025: Confirmation of budget and logistics.
February 2025: Invitations sent to participants, confirmation of numbers.
February - March 2025: Selection of architectural firm to support the workshops, pre-work with selected firm.
April 2025: Final workshop preparations, workshop
April 26th, 2025: Workshop
June 2025: Follow up event to publicise the sketches produced We expect that about one-quarter of the attendees would be based in Langford. If the awarded amount is less than expected, PACS would have to expend additional volunteer time to seek additional donations from other sources. Page 276 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): No • PACS is asking all six west shore municipalities for grant in aid funding to support the artists workshop. • PACS is working to secure in kind contributions to reduce the costs of hosting this event o Already secured: Alex Sarian is donating his time, and his accommodation is being provided at no cost o In progress: We are working to secure low cost/free space and catering for the event, and flights for Mr. Sarian. • We are seeking additional private donors and sponsors to support the workshop costs Page 277 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? The event will be as sustainable as possible, for example using real plates and cutlery, minimising paper, and encouraging participants to use public transport to come to the event.
PACS has already identified that, in building the centre, we want to aim for a high level of sustainability. This has been supported by research projects undertaken by Royal Roads University students. president@building4thearts.com This event is one of the identified “next steps” in moving forward with the development of a west shore arts and culture centre.
All members of the Intermunicipal Committee will be invited to attend. Page 278 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 279 of 818
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JUAN DE FUCA PERFORMING ARTS SOCIETY 2025 GRANT IN AID APPLICATION Juan de Fuca Performing Arts Society (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “The Juan de Fuca Performing Arts Centre Society (PACS) is a volunteer organisation that is working to build a community-oriented arts and culture centre for the west shore. This is a project that will provide benefits to residents throughout the west shore (and beyond). It will provide services and opportunities for all age groups and for people of diverse abilities. As well as bringing joy to community members— whether as performers, learners, or audiences—the arts are essential for our mental health and wellbeing. Further, the arts are proven to provide significant economic benefit to the hosts community. (In Canada, the economic benefits from the arts are ten times higher than for sports.)
For 2024, we hosted a booth at the Langford Food Truck and Music Festival, speaking to more than 100 participants and learning about the space needs of several Langford-based organisations that came to speak to us.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “We are the only organization in the West Shore working to build community-oriented arts and culture spaces for local arts groups, artists and audiences.
We are a West Shore-wide group, supported by a collaborative Intermunicipal Committee with one member of council from each of the six west shore municipalities. Councillor Harder is Langford’s representative on this committee.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “PACS will bring regional arts groups together for a one-day workshop in April 2025.
We are currently reaching out to arts groups throughout the West Shore and beyond to the Greater Victoria community. This is an opportunity to seek out the groups (“core users”) who will be interested in using the west shore arts and culture centre on a regular/frequent basis.
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JUAN DE FUCA PERFORMING ARTS SOCIETY 2025 GRANT IN AID APPLICATION There are more than 30 such groups on the west shore. We are also identifying the groups based elsewhere in the region who are interested in spaces at the centre.
All of these groups will be invited to attend the workshop, as well as some key community leaders. At this stage, we are anticipating about 60-80 attendees.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “The objectives of the workshop are: • To build commitment and shared purpose re the creation of a West Shore Arts and Culture Centre • To identify the arts and other groups who want to be active participants in the design and implementation of the centre • To engage diverse arts and culture groups in the planning of the centre • To ‘ground-truth’ the spaces identified in the 2022 Feasibility Study, ensuring that we are planning for spaces that meet community needs • To create building sketches that provides future users and potential funders with a strong sense of what is planned
The day-long event will include inspirational presentations. Alex Sarian, a recognized authority on the civic role of arts institutions, President/CEO of the Calgary Arts Commons, and author of the Audacity of Relevance, has already agreed to present at the workshop.
Through workshop sessions, participants will be invited to provide feedback on the proposed building program (Feasibility Study), and input on preferred buildings designs. The workshop sessions will be supported by an architectural firm.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“Outcomes of the workshop will be: • Confirmation (or adjustment as necessary) of the building program identified in the Feasibility Study, ensuring that we will be building for community needs • Indicative sketches of the proposed centre that can be used for promotion and fundraising • Additional support from the arts community for the creation of this centre”
QUESTION: Page 281 of 818
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JUAN DE FUCA PERFORMING ARTS SOCIETY 2025 GRANT IN AID APPLICATION 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “November 2024 - March 2025: Pursuit of grants, sponsorships and donations to support the event.
December 2024 – January 2025: PACS volunteers are connecting with regional arts groups and confirming the invitation list.
December 2024: Invitation to architectural firms to submit a bid on supporting the workshop.
December 2024 - January 2025: Confirmation of budget and logistics.
February 2025: Invitations sent to participants, confirmation of numbers.
February - March 2025: Selection of architectural firm to support the workshops, pre-work with selected firm.
April 2025: Final workshop preparations, workshop
April 26th, 2025: Workshop
June 2025: Follow up event to publicise the sketches produced”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “We expect that about one-quarter of the attendees would be based in Langford.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “If the awarded amount is less than expected, PACS would have to expend additional volunteer time to seek additional donations from other sources.”
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JUAN DE FUCA PERFORMING ARTS SOCIETY 2025 GRANT IN AID APPLICATION QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “No”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “• PACS is asking all six west shore municipalities for grant in aid funding to support the artists workshop. • PACS is working to secure in kind contributions to reduce the costs of hosting this event o Already secured: Alex Sarian is donating his time, and his accommodation is being provided at no cost o In progress: We are working to secure low cost/free space and catering for the event, and flights for Mr. Sarian. • We are seeking additional private donors and sponsors to support the workshop costs”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “The event will be as sustainable as possible, for example using real plates and cutlery, minimising paper, and encouraging participants to use public transport to come to the event.
PACS has already identified that, in building the centre, we want to aim for a high level of sustainability. This has been supported by research projects undertaken by Royal Roads University students.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “Yes president@building4thearts.com” QUESTION: Is there anything else we should know about your event, project, program, organization, or application?
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ANSWER: “This event is one of the identified “next steps” in moving forward with the development of a west shore arts and culture centre. All members of the Intermunicipal Committee will be invited to attend.” Page 284 of 818
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2023 2022 2021 REVENUE Municipal Grants $5,500.00 $31,700.00 $1,750.00 Membership Dues $210.00 $209.28 $272.00 Smile Card Program $0.00 $0.00 $571.00 Donations $10,949.64 $2,625.00 $178.90 Other Income $35.00 $20.00 $9.54 $16,694.64 $34,554.28 $2,781.44 EXPENSES Society Incorporation $90.00 $40.00 $106.00 Consultants $7,620.00 $31,500.00 $2,678.50 Corporate Membership $279.35 $331.85 $55.00 Promotion/Communications $4,795.67 $2,154.32 $300.03 Promotional Goods For Sale $1,000.00 $0.00 $0.00 Banking Charges $49.49 $1.00 $5.00 D&O Insurance $400.00 $400.00 $400.00 $14,234.51 $34,427.17 $3,544.53 NET REVENUE $2,460.13 $127.11 -$763.09 2023 2022 2021 Beginning Net Assets $2,544.14 $2,417.03 $3,180.12 Plus: Net Revenue $2,460.13 $127.11 -$763.09 Less: Equity and Liabilities $0.00 $0.00 $0.00 NET ASSETS $5,004.27 $2,544.14 $2,417.03 Juan De Fuca Performing Arts Centre Society is grateful for the continuing financial support of the community including municipal governments, businesses and private donors. The record donations resulted from a social event in the spring of 2023 and the Accessibility and Inclusiveness Study supported by municipal governments and private enterprises. Contributions by the organization to this study are included in the Consultants expenses, exclusive of municipal contributions that are paid to the consultants directly. Higher expenses for promotion and promotional goods for sale include the costs associated with the aforementioned event in the spring of 2023. The positive financial results in 2023 continued to strenghthen the organization's financial position which will be required to support its continuing growth in 2024. The Society Directors meet regularly throughout the year either by video-conference or in-person meetings. More than 600 volunteer hours have been spent by the Board of Directors and other supporters but are not accounted for in the above financial statements. Juan De Fuca Performing Arts Centre Society Statement of Operations For the Year Ended December 31 Statement of Financial Position As of December 31 Financial Highlights Page 285 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Greater Victoria Aquatic Society dba Juan De Fuca Royals Swim Club 1046 Sandalwood Court, Langford, BC V9C 0E1 Jodi McKinstry fundraising@jdfroyals.ca I S0032666 10000 I Page 287 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? The Juan de Fuca Royals Summer Swim Club is a non-profit society that has been providing training and competition opportunities for residents of the Westshore since 1993. We strive to develop swimmers’ technical skills in all strokes including freestyle, backstroke, breaststroke and butterfly in a fun and friendly aquatic environment. Our members range from as young as 5 years old to 18 and span all skill levels. It is our goal that these skills will provide immediate as well as life-long benefits that go well beyond the lanes of the pool including: • Water safety – Swimmers will have increased confidence and competency to navigate the many surrounding pools, lakes and oceans • Lifetime fitness – Many people who take part in competitive swimming as children go on to continue swimming for competition or fitness as adults, whether it be on their own, with a Master’s club, or taking part in competitions such as triathlons • Improved health – Studies show that exercising and socializing with teammates leads to lower At this time, the Langford population is one of the fastest in the country and Langford attracts families with children who need extra-curricular opportunities. It is very difficult to get into swim lessons in the Westshore and, in particular, in Langford. The club provides additional opportunities to those who are interested in swimming for fitness and learning water safety, which is important considering the many lakes and oceans nearby.
In addition, the Juan de Fuca Royals Swim Club is the only competitive swim club in the Langford (Westshore) area. There is no other entity in the area the provides youth with the above-noted opportunities. Page 288 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? It is our goal to expand the opportunities for the youth of Langford to improve water safety, create fitness and health habits and to teach life-long skills such as setting and achieving goals. To do this we need funds to increase lane space and ensure coaching availability.
Our secondary goal is to create a robust junior coach program that will allow the “senior” swimmers to develop their own coaching skills and earn volunteer work experience. This will help prepare youth for their entry into the workforce and provide meaningful features to their college or university applications.
The club currently covers all fees for athletes to participate in swim meets. Since the club started covering these fees, we have seen a great increase in participation in swim meets, frequency of practice attendance, and overall registration numbers. Last year the club paid $12,400 in meet fees.
If we were to receive a grant to cover the cost of the meet fees (or a portion thereof) that would help us continue to expand opportunities to youth in Langford while keeping the cost to participate affordable. Page 289 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? The Club participates in nine swim meets from May/June to August each year. The meets are held almost every weekend. Meet fees are due and payable by the end of the meet and depend on how many athletes register and the number of events for which they register. The club currently has 93 swimmers registered. If we do not receive the complete funding, our ability to expand registration spaces overall would be impacted. In addition, the club will likely need to raise fees to cover the cost of all expenses, making participation a barrier for some families. Page 290 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): N/A As you can see from the budget, the club is currently operating at a loss. Accordingly, this year we will be implementing a number of new fundraising and sponsorship initiatives but we do not know how much income to expect from those sources. The fundraising line item in the budget was comprised of an anticipated $5,000 in income from a swim-a-thon fundraiser that we have done in the past as well as an additional $5,000 from new fundraising initiatives. Page 291 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? N/A I N/A N/A Page 292 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 293 of 818
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JUAN DE FUCA ROYALS SWIM CLUB 2025 GRANT IN AID APPLICATION Juan de Fuca Royals Swim Club (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “The Juan de Fuca Royals Summer Swim Club is a non-profit society that has been providing training and competition opportunities for residents of the Westshore since 1993. We strive to develop swimmers’ technical skills in all strokes including freestyle, backstroke, breaststroke and butterfly in a fun and friendly aquatic environment. Our members range from as young as 5 years old to 18 and span all skill levels. It is our goal that these skills will provide immediate as well as life-long benefits that go well beyond the lanes of the pool including:
• Water safety – Swimmers will have increased confidence and competency to navigate the many surrounding pools, lakes and oceans • Lifetime fitness – Many people who take part in competitive swimming as children go on to continue swimming for competition or fitness as adults, whether it be on their own, with a Master’s club, or taking part in competitions such as triathlons • Improved health – Studies show that exercising and socializing with teammates leads to lower levels of anxiety and depression and improves memory function and cognitive skills • Goal orientation – Learning how to set and achieve goals in swimming carries over to adulthood”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “At this time, the Langford population is one of the fastest in the country and Langford attracts families with children who need extra-curricular opportunities. It is very diƯicult to get into swim lessons in the Westshore and, in particular, in Langford. The club provides additional opportunities to those who are interested in swimming for fitness and learning water safety, which is important considering the many lakes and oceans nearby.
In addition, the Juan de Fuca Royals Swim Club is the only competitive swim club in the Langford (Westshore) area. There is no other entity in the area the provides youth with the above-noted opportunities.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: Page 294 of 818
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JUAN DE FUCA ROYALS SWIM CLUB 2025 GRANT IN AID APPLICATION
No answer provided.
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “It is our goal to expand the opportunities for the youth of Langford to improve water safety, create fitness and health habits and to teach life-long skills such as setting and achieving goals. To do this we need funds to increase lane space and ensure coaching availability.
Our secondary goal is to create a robust junior coach program that will allow the “senior” swimmers to develop their own coaching skills and earn volunteer work experience. This will help prepare youth for their entry into the workforce and provide meaningful features to their college or university applications.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The club currently covers all fees for athletes to participate in swim meets. Since the club started covering these fees, we have seen a great increase in participation in swim meets, frequency of practice attendance, and overall registration numbers. Last year the club paid $12,400 in meet fees.
If we were to receive a grant to cover the cost of the meet fees (or a portion thereof) that would help us continue to expand opportunities to youth in Langford while keeping the cost to participate aƯordable.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “The Club participates in nine swim meets from May/June to August each year. The meets are held almost every weekend. Meet fees are due and payable by the end of the meet and depend on how many athletes register and the number of events for which they register.”
Page 295 of 818
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JUAN DE FUCA ROYALS SWIM CLUB 2025 GRANT IN AID APPLICATION
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “The club currently has 93 swimmers registered.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “If we do not receive the complete funding, our ability to expand registration spaces overall would be impacted. In addition, the club will likely need to raise fees to cover the cost of all expenses, making participation a barrier for some families.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: N/A
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “As you can see from the budget, the club is currently operating at a loss. Accordingly, this year we will be implementing a number of new fundraising and sponsorship initiatives but we do not know how much income to expect from those sources. The fundraising line item in the budget was comprised of an anticipated $5,000 in income from a swim-a-thon fundraiser that we have done in the past as well as an additional $5,000 from new fundraising initiatives.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: Page 296 of 818
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JUAN DE FUCA ROYALS SWIM CLUB 2025 GRANT IN AID APPLICATION
N/A
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: N/A QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: N/A
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Greater Victoria Aquatics Society Profit and Loss September - November, 2024 Accrual Basis Saturday, December 7, 2024 08:40 PM GMT-08:00 1/1 TOTAL INCOME Fundraising 35.45 Swim Fees 37,450.32 Total Income $37,485.77 GROSS PROFIT $37,485.77 EXPENSES Employee Payroll 7,267.41 Employee travel expenses 819.20 Employer remittance EI CPP 1,438.08 Interest expense 34.50 Pool Space - Lane rental 6,567.90 Reimbursement 425.00 Special Events 917.11 Storage Space 844.20 Work Safe Premium 618.04 Total Expenses $18,931.44 PROFIT $18,554.33 Page 298 of 818
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Total INCOME Fundraising 10,000.00 Gaming grant income 15,700.00 Swim Fees 75,000.00 Total Income $ 100,700.00 GROSS PROFIT $ 100,700.00 EXPENSES Advertising/Promotional Merch 3,000.00 BCSSA 3,500.00 Domain Renewal 120.00 Dues and Subscriptions 2,600.00 Employee Payroll 37,500.00 Employee travel expenses 6,800.00 Employer remittance EI CPP 4,500.00 Insurance 1,100.00 Interest expense 210.00 Job Materials 100.00 Meals and entertainment 2,700.00 Merchandise 700.00 Pool Space - Lane rental 35,000.00 Reimbursement 2,300.00 Special Events 1,200.00 Swim Meet Fees 12,400.00 Swim Meet supplies 400.00 Total Expenses $ 114,130.00 OTHER EXPENSES Penalties and settlements Total Other Expenses $ 0.00 PROFIT -$ 13,430.00 Monday, Sep. 09, 2024 08:54:00 p.m. GMT-7 - Accrual Basis Greater Victoria Aquatics Society Budget September 2024 - August 2025 Page 299 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 Lakewood Elementary PAC 2363 Setchfield Ave, Langford, BC, V9B 5W1 Karyn Theeparajah, Treasurer 10,000 Page 300 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Our school is located in the lower Bear Mountain area and is the elementary school for all elementary students from families living on Bear Mountain, Eagle Ridge, the Highlands and Skirt Mountain. Our playgrounds and fields provide outdoor space for families to use outside of school hours. Our school has operated at or close to capacity for many years and will continue to do so as families move to Langford to enjoy the lifestyle our community provides. We are one of the only areas on the west side of Millstream north of the highway with a few different playground options, basketball/hockey courts and a field for families in our community to use. Page 301 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? All of the families in the area and wider area of the highlands, have children that go to our school or use our school outside school hours for recreation/playground space. We want to replace the playground at the rear of the school to provide a play structure that is more accessible, larger and updated to todays playground standards. A larger and more accessible playground that can be used by kids of various ages and abilities who live in our neighbourhood and also benefit our students. Page 302 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? We would like to pay for the playground to be installed for the 2026/2027 school year. We are currently fundraising to save for this project and will be applying for the BC Gaming Capital Projects grant as well. Our school enrollement is 466 students and many of those students have siblings that are not old enough to be in elementary school or siblings who are at a higher grade level. This playground will be used by our students every day and by people in the community every day. They daily number is difficult to report but on any given school day at least 250 students will come into contact with the playground. We know that the cost of a new playground is estimated to be between $100,000 to $150,000. The amount of money we raise in the timeline that we have planned will impact how much we are able to spend on the replacement structure. We want to provide the best equipment we can with the most amount of accessible options possible. There is a direct correlation between that amount we save up and the playground that can be installed. Page 303 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): None We decided this year that we have a goal of providing the playground for the 2026-2027 school year so fundraising efforts this year and next year will all be directed towards saving for this project. We plan to hold a black tie gala in the 2025-2026 school year and will also apply for the BC Gaming Capital Projects grant in early 2026. Page 304 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? We will be choosing playground equipment that is used at many of our parks and playgrounds throughout Langford and the surrounding communities. We will ensure that environmental protections are in place during construction and that any items that can be sustainably sourced (wood chips) are done so. N/A - the playground must be installed per SD 62 requirements and by approved vendors of the SD.
No Page 305 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 306 of 818
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Dec-06-2024 Interac e-Transfer Debit -$898.57 $50,139.43 Dec-04-2024 Direct Deposit Lakewood PAC BAM CC NOV 30 $6.80 $51,038.00 Dec-04-2024 Direct Deposit Lakewood PAC BAM CC DEC 01 $253.57 $51,031.20 Dec-03-2024 Direct Deposit Lakewood PAC BAM CC NOV 28 $13.62 $50,777.63 Dec-02-2024 Direct Deposit LAKEWOOD ELEMENTARY PAC Zeffy93550861 QuebecInc $445.00 $50,764.01 5 12/13/24, 11:34 AM Account Details https://banking.coastcapitalsavings.com/Security/Transactions/Transactions.aspx?trxid=TRXC0106796 2/2 Page 308 of 818
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Date Costco Panago 19-Sep $279.08 $509.20 26-Sep $623.20 03-Oct $195.99 $661.20 11-Oct $210.68 $653.20 17-Oct $226.37 $665.20 24-Oct $168.40 $685.20 31-Oct $225.37 $697.20 7-Nov $225.37 $668.20 14-Nov $158.01 $673.20 20-Nov $225.37 $689.20 5-Dec $225.37 $673.20 12-Dec $206.38 $701.20 Totals $2,346.39 $7,899.40 $10,245.79 Pizza days Page 315 of 818
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Event Method Amount Dance Bucket cash $80.00 Dance ticket add on Zeffy $584.00 Lilia - pop donation $65.45 Donate to make a difference Zeffy $50.00 Sheana - 50/50 cash payout cash $18.00 Total $797.45 Page 316 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Langford Residents Association Society 2830 Lakehurst Drive Victoria BC v9b 4s5 Jeff Byam I S0077916 $1500 I Page 318 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations?
- Aug 23 - Introductory presentation to Citizens Advisory Committee. LRAS work begins.
- Sep 23 - provided support and volunteers to Greater Victoria Green Team Porcher Park cleanup
- Oct 23 - Engaged with the Parks department in planning community clean up events for 2024
- Oct 23 - Engaged with the City and other stakeholders on the need for a youth drop in space. Generated and provided the City an environmental scan conducted on existing (and missing) youth services in Langford.
- Nov 23 - provided support and volunteers to Greater Victoria Green Team Porcher Park cleanup
- Mar 24 - provided support and volunteers to Greater Victoria Green Team Porcher Park cleanup
- Mar 24 - conducted our first (of four) LRAS community event clean up of Westhills Park
- Apr 24 - provided support and volunteers to Firesmart Langford community event clean up of Westhills Park
- May 24 - conducted our second LRAS community event clean up of Westhills Park combined with a Firesmart event
- Jun 24 - engaged with Victoria Immigrant and Refugee Centre Society (VIRCS) on providing support services to Langford Newcomers
- Jul 24 - conducted our third LRAS community event clean up of Westhills Park
- Aug 24- conducted our first annual Canadian Newcomers Information Session in Langford
- Sep 24 - conducted our fourth LRAS community event clean up of Westhills Park
- Nov 24 - provided support and volunteers to Greater Victoria Green Team Rain Garden Park cleanup
- Langford Residents Association is a community led organization intent on building community in Langford through projects and events. Our community focus encompasses a wide scope of community activities designed to promote support to: the environment, food security, new residents and youth.
- All of these elements include awareness and advocacy work with a specific focus on community level projects (vice neighbourhood or niche level) exclusively in and for Langford. -There are no other known community organizations in Langford that operate at the broader community level with such a diverse scope of focus and activities. Page 319 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Project 1- Westhills Park community clean up Project 2- Supporting Canadian Newcomers; (Canadian Newcomers Information Sessions) Project 3- Supporting (free) youth activities (Board game cafe) Project 4- Continued engagement and cooperation with regional partners including organizations like The Village Initiative and Reimagine WestShore. Target Audience Project 1 - All Langford residents Project 2 - Primary audience is Canadian newcomers in Langford; secondary audience is all Langford residents. Project 3 - Primary audience is Langford youth; secondary audience is all Langford residents. Project 4 - Primary audience is all Langford residents; secondary audience is Westshore residents. Project 1 - to rid Westhills Park of invasive species and fallen wood/debris (firesmart) Project 2 - to provide education and engagement opportunities for Canadian Newcomers in Langford. Secondary goal is to further the interest and discussion on providing these support services in Langford (not just in downtown Victoria). Project 3 - to encourage, support and collaborate in the development of (free) activities and services for Langford youth. Project 4 - to support and partner with other regional organizations and encourage programs / projects that will contribute to building community in Langford within the greater WestShore context. Project 1 - a) a safer and healthier Westhills park. b) community bonding c) tax savings to Langford taxpayers (volunteer labour)
Project 2 - to improve the knowledge and exposure of existing support services to Canadian Newcomers and ultimately improve the levels of service provided locally. Project 3 - broaden and highlight the discussion thereby improving the provision of additional free activities and support for Langford youth. Project 4 - improved engagement, cooperation and input with regional initiatives. Page 320 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? For 2025: Project 1 - 4 X Park Cleanup events: Mar 15th, May24th, Sep 20th and Oct 18th Project 2 - 1 x Canadian Newcomers Information session (spring) Project 3 - 1 x Board Game Cafe evening (fall) Project 4 - Continued engagement work and attendance at all meetings, workshops and other regional events throughout the year. Project 1 - 20-30 Project 2 - 30-50 Project 3 - 20-30 Some of our 2025 planned activities will need to be scaled back or cancelled. Page 321 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): No special circumstances, please see the attached 2025 budget. We currently lack the resources and time required to investigate and pursue any other sources of funding. We have a $500 grant application submitted to Firesmart Canada. At this point it is speculative funding. Page 322 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application?
- Bringing attention to community needs through advocacy, coordination and sponsorship of events for resources and services for newcomers, immigrants and refugees coming to our community;
- Bringing attention to community needs through advocacy for resources and services for youth in our communities;
- Building community through offering volunteer opportunities for community members and;
- Taking care of our valuable natural resources with adopting Westhills Park and coordinating and sponsoring invasive species removal and general park clean ups.
- Improving neighbourhood awareness and safety through firesmart activities. internet: www.lras23.com facebook page: langford residents association email : lras2023secretary@gmail.com Page 323 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 324 of 818
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LANGFORD RESIDENTS ASSOCIATION SOCIETY 2025 GRANT IN AID APPLICATION Langford Residents Association Society (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “- Aug 23 - Introductory presentation to Citizens Advisory Committee. LRAS work begins.
- Sep 23 - provided support and volunteers to Greater Victoria Green Team Porcher Park cleanup
- Oct 23 - Engaged with the Parks department in planning community clean up events for 2024
- Oct 23 - Engaged with the City and other stakeholders on the need for a youth drop in space. Generated and provided the City an environmental scan conducted on existing (and missing) youth services in Langford.
- Nov 23 - provided support and volunteers to Greater Victoria Green Team Porcher Park cleanup
- Mar 24 - provided support and volunteers to Greater Victoria Green Team Porcher Park cleanup
- Mar 24 - conducted our first (of four) LRAS community event clean up of Westhills Park
- Apr 24 - provided support and volunteers to Firesmart Langford community event clean up of Westhills Park
- May 24 - conducted our second LRAS community event clean up of Westhills Park combined with a Firesmart event
- Jun 24 - engaged with Victoria Immigrant and Refugee Centre Society (VIRCS) on providing support services to Langford Newcomers
- Jul 24 - conducted our third LRAS community event clean up of Westhills Park
- Aug 24- conducted our first annual Canadian Newcomers Information Session in Langford
- Sep 24 - conducted our fourth LRAS community event clean up of Westhills Park
- Nov 24 - provided support and volunteers to Greater Victoria Green Team Rain Garden Park cleanup”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “- Langford Residents Association is a community led organization intent on building community in Langford through projects and events. Our community focus encompasses a wide scope of community activities designed to promote support to: the environment, food security, new residents and youth.
- All of these elements include awareness and advocacy work with a specific focus on community level projects (vice neighbourhood or niche level) exclusively in and for Langford. -There are no other known community organizations in Langford that operate at the broader community level with such a diverse scope of focus and activities.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? Page 325 of 818
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LANGFORD RESIDENTS ASSOCIATION SOCIETY 2025 GRANT IN AID APPLICATION ANSWER: “ Project 1- Westhills Park community clean up Project 2- Supporting Canadian Newcomers; (Canadian Newcomers Information Sessions) Project 3- Supporting (free) youth activities (Board game cafe) Project 4- Continued engagement and cooperation with regional partners including organizations like The Village Initiative and Reimagine WestShore.
Target Audience
Project 1 - All Langford residents Project 2 - Primary audience is Canadian newcomers in Langford; secondary audience is all Langford residents. Project 3 - Primary audience is Langford youth; secondary audience is all Langford residents. Project 4 - Primary audience is all Langford residents; secondary audience is Westshore residents.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Project 1 - to rid Westhills Park of invasive species and fallen wood/debris (firesmart) Project 2 - to provide education and engagement opportunities for Canadian Newcomers in Langford. Secondary goal is to further the interest and discussion on providing these support services in Langford (not just in downtown Victoria). Project 3 - to encourage, support and collaborate in the development of (free) activities and services for Langford youth. Project 4 - to support and partner with other regional organizations and encourage programs / projects that will contribute to building community in Langford within the greater WestShore context.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“Project 1 - a) a safer and healthier Westhills park. b) community bonding c) tax savings to Langford taxpayers (volunteer labour) Project 2 - to improve the knowledge and exposure of existing support services to Canadian Newcomers and ultimately improve the levels of service provided locally. Page 326 of 818
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LANGFORD RESIDENTS ASSOCIATION SOCIETY 2025 GRANT IN AID APPLICATION Project 3 - broaden and highlight the discussion thereby improving the provision of additional free activities and support for Langford youth. Project 4 - improved engagement, cooperation and input with regional initiatives. ”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “For 2025:
Project 1 - 4 X Park Cleanup events: Mar 15th, May24th, Sep 20th and Oct 18th
Project 2 - 1 x Canadian Newcomers Information session (spring)
Project 3 - 1 x Board Game Cafe evening (fall)
Project 4 - Continued engagement work and attendance at all meetings, workshops and other regional events throughout the year.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “Project 1 - 20-30 Project 2 - 30-50 Project 3 - 20-30”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “Some of our 2025 planned activities will need to be scaled back or cancelled.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below:
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LANGFORD RESIDENTS ASSOCIATION SOCIETY 2025 GRANT IN AID APPLICATION
ANSWER: “No special circumstances, please see the attached 2025 budget.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We currently lack the resources and time required to investigate and pursue any other sources of funding. We have a $500 grant application submitted to Firesmart Canada. At this point it is speculative funding.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “1. Bringing attention to community needs through advocacy, coordination and sponsorship of events for resources and services for newcomers, immigrants and refugees coming to our community; 2. Bringing attention to community needs through advocacy for resources and services for youth in our communities; 3. Building community through oƯering volunteer opportunities for community members and; 4. Taking care of our valuable natural resources with adopting Westhills Park and coordinating and sponsoring invasive species removal and general park clean ups. 5. Improving neighbourhood awareness and safety through firesmart activities.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “internet: www.lras23.com facebook page: langford residents association email : lras2023secretary@gmail.com” QUESTION: Is there anything else we should know about your event, project, program, organization, or application? Page 328 of 818
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LANGFORD RESIDENTS ASSOCIATION SOCIETY 2025 GRANT IN AID APPLICATION ANSWER: N/A Page 329 of 818
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LANGFORD RESIDENTS ASSOCIATION SOCIETY STATEMENT OF FINANCIAL POSITION as at November 30, 2024 ASSETS
Current Assets
Cash and Cash Equivalents
$ 835.27 Restricted High-Interest Savings (Note 1)
$ 332.18 Member Shares
$ 5.00
Subtotal: $ 1172.45 Long-term Assets
Nil $ 0.00
Subtotal: $ 0.00
Total Assets: $ 1172.45 LIABILITIES AND NET ASSETS
Liabilities
Accounts Payable $ 0.00 Long-term Liabilities $ 0.00
Subtotal: $ 0.00
Net Assets
Restricted Net Assets (Note 1) $ 332.18 Unrestricted Net Assets $ 840.27
Subtotal: $ 1172.45 Total Liabilities and Net Assets: $ 1172.45
Notes
- Restricted for Youth Centre Project
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LANGFORD RESIDENTS ASSOCIATION SOCIETY STATEMENT OF REVENUES AND EXPENDITURES For the 11 months ended November 30, 2024 2024 Revenues
Cash Donations
$ 0.00 Non-Cash Donations
$ 0.00 Fundraiser Activities (Note 1)
$ 820.00 Grants Received (Note 2)
$ 500.00 Interest and Other
$ 4.14
Total Revenues: $ 1,324.14 Expenditures
Bank Charges and Operating Interest $ 7.50 BC Society fees (registration and filing fees) $ 100.00 Operations Facility Rental and Insurance (Note 3) $ 92.40 Website/Technology Costs (Note 4) $ 443.31
Event Advertising & Promotion $ 67.88 Event Facility Rentals and Insurance $ 104.50 Event Refreshments $ 47.04 Event Costs Other (Note 5) $ 126.58
Total Expenditures: $ 989.21 Excess of Revenues over Expenditures: $ 334.93 Notes
- Received from individuals’ fundraising activities
- Grant received from FireSmart BC
- Incurred for Annual General Meeting
- Zoom subscription, domain registration fee, website hosting expense (1 year term)
- Support purchases for Westhills Park cleanup projects, e.g., tarps, safety glasses etc
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Category Line Item Description Amount
Firesmart (Note 1) $500.00 City of Langford (Note 1) $1,500.00 Fundraising / Donations Fundraising / Donation revenue (Note 2) $500.00 Other Income Sources Interest and miscellaneous income $10.00 Total Projected Revenues $2,510.00 Expenses Direct (Event) Costs
Liability Insurance Westhills Park community clean up events (x4) Newcomers' Information event (x1) Youth Board Game Café Evening (x1) 6 x $20.00 per event $120.00 Advertising / Promotion 6 x $100.00 per event $600.00 Food / beverages / snacks 6 x $100.00 per event $600.00 Venue Rental Newcomers' Information Event Youth Board Game Café Evening 2 x $180.00 per event $360.00 Total Projected Direct Event Costs: $1,680.00 Indirect (Overhead) Costs Bank Charges Service charges $10.00 Office Expenses Website hosting, software subscriptions, supplies $450.00 Society Registration Fees AGM and Director filing fees $100.00 Rent and Facility Insurance Venue rent and liability insurance for AGM $100.00 Contingency Reserve Reserve for unforeseen expenses $200.00 Total Indirect Costs $860.00 Total Direct and Indirect Costs $2,540.00 Projected Surplus/Deficit With Approved Grants: -$30.00 Projected Surplus/Deficit Without Grants: -$1,140.00 Notes:
- Applications have been submitted; funding is speculative / not guaranteed
- Estimate based purely on previous year's results. LANGFORD RESIDENTS ASSOCIATION SOCIETY 2025 Annual Year Budget Forecast Revenues Grants applied for: Page 332 of 818
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GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT : Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION : 1. Are you registered under the Societies Act? YES NO 2. Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: (c) of the Freedom of Information and -478- nd Page 385 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
- 6 organizations? Page 386 of 818
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 387 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 388 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 389 of 818
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E 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Page 390 of 818
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Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current with a postal code. You have on page 1 of this document. You have to this application. You have to this application. If you have any questions about this form, the application process, or the Grant in Aid program, please contact the Send us an email: Call us: 250-478-7882 Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 Please submit completed applications by email to or by mail to the address above. We do not require a printed copy of your application. nd Floor of 877 Goldstream Avenue V9B 2X8. Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 391 of 818
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SoberFest Aug. 2, 2025 ITEM/SERVICE COST $ for 180 People Headliners 50k Stage and Sound 4500 Venue 12000 (6500 deposit) Kids Zone 10000 Global Tents 2200 Promotions/Advertising 1500 Signage 500 Security 2000 First Aid 900 Merchandise 4000 Miscellanious 2000 Sponsorship Expenditures 1000 Total 90,600 Event Planner – 20% of total 18,120 Total Cost 108,720 . Page 416 of 818
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REWIRED RECOVERY FOUNDATION Financial Information Year Ended July 31, 2023 Page 417 of 818
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REWIRED RECOVERY FOUNDATION Index to Financial Information Year Ended July 31, 2023 Page COMPILATION ENGAGEMENT REPORT 1 FINANCIAL INFORMATION Statement of Financial Position 2 Statement of Revenues and Expenditures 3 Notes to Financial Information 4 Page 418 of 818
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COMPILATION ENGAGEMENT REPORT To the Members of Rewired Recovery Foundation On the basis of information provided by management, we have compiled the statement of financial position of Rewired Recovery Foundation as at July 31, 2023, and the statement of revenues and expenditures for the year then ended, and Note 2, which describes the basis of accounting applied in the preparation of the compiled financial information ("financial information"). Management is responsible for the accompanying financial information, including the accuracy and completeness of the underlying information used to compile it and the selection of the basis of accounting. We performed this engagement in accordance with Canadian Standard on Related Services (CSRS) 4200, Compilation Engagements, which requires us to comply with relevant ethical requirements. Our responsibility is to assist management in the preparation of the financial information. We have not performed an audit engagement or a review engagement, nor were we required to perform procedures to verify the accuracy or completeness of the information provided by management. Accordingly, we do not express an audit opinion or a review conclusion, or provide any form of assurance on the financial information. Readers are cautioned that the financial information may not be appropriate for their purposes. Victoria, British Columbia CHARTERED PROFESSIONAL ACCOUNTANTS December 2, 2024
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REWIRED RECOVERY FOUNDATION Statement of Financial Position July 31, 2023
ASSETS CURRENT Cash $ 51,732
LIABILITIES AND NET ASSETS CURRENT Accounts payable and accrued liabilities $ 500
Due to related party 5
505 NET ASSETS 51,227 $ 51,732 ON BEHALF OF THE BOARD _____________________________ Director
The accompanying notes are an integral part of this financial information 2 Page 420 of 818
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REWIRED RECOVERY FOUNDATION Statement of Revenues and Expenditures Year Ended July 31, 2023 RECEIPTS New Years Eve Gala - ticket sales $ 25,276 New Years Eve Gala - silent auction 10,646 Soberfest - ticket sales 53,801 Soberfest - booth sales 4,483 Soberfest - sponsorships 29,887 Donations - cash 3,685 Sponsorships - cash 3,500 131,278 DIRECT COSTS New Years Eve Gala - event costs 25,977 Soberfest - event costs 24,508 Treatment costs 28,300 78,785 52,493 EXPENSES Computer-related expenses 709 Interest and bank charges 57 Professional fees 500 1,266 EXCESS OF RECEIPTS OVER EXPENSES FOR THE YEAR $ 51,227
The accompanying notes are an integral part of this financial information 3 Page 421 of 818
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REWIRED RECOVERY FOUNDATION Notes to Financial Information Year Ended July 31, 2023 1. PURPOSE OF THE SOCIETY Rewired Recovery Foundation (the "Society") is a not-for-profit organization registered in the Province of British Columbia. Management has determined that they are exempt from payment of income tax under Section 149(1) of the Income Tax Act. The Society is engaged in fundraising in order to send individuals with addiction issues to treatment to recover. 2. BASIS OF ACCOUNTING The basis of accounting applied in the preparation of the statement of financial position of Rewired Recovery Foundation as at July 31, 2023, and the statement of revenues and expenditures for the year then ended is the historical cost basis and reflects cash transactions with the addition of: accounts payable and accrued liabilities 3. COMPARATIVE FIGURES The Society was incorporated on July 31, 2022 and there was no activity for the one day of July 31, 2022, hence there are no comparative figures.
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Ruth King Elementary 2764 Jacklin Rd Victoria BC V9B 3X6 Kelly-Jaymes Beck I I 6750.87 I Page 423 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Ruth King Elementary School is a cherished local urban school that serves diverse families of different socio-economic backgrounds and cultural heritage and many new immigrated families. Recently our school capacity has gone from 285 students to 454 students in 5 years as high-density building has been expanding in the heart of Langford. Ruth King Elementary serves as both the local elementary school and one of the few green spaces used within the downtown core. Students, staff and families of different generations, gather and use the green space during and after school and on weekends, and engage in various sports and recreational activities, such as playing basketball, hockey, running with their dogs, and enjoying the playgrounds, sandboxes, nature parks and fields. Ruth King Elementary is currently undergoing the installation of a new Gaga Pit. The playground area designated for dodgeball is in the shape of an octagon (30h). The pit can accommodate a maximum of 25 players, and we gained the brackets that feature a wheelchair accessible door for our students and community at large. Our Gaga Pit project has achieved significant success thus far and had the honour of establishing contact with Home Depot in Our school is not only the sole elementary school in the heart of Langford, but because it shares the one of the few green spaces in the community, this space is a local hot spot for many students, staff and families of all generations and cultures to enjoy. Ruth King Elementary has become a hub for education, play, sport, recreation and community events like craft fair, and other local events. This three-hectare school yard has a one and half meter tall chain-link fence and along the perimeter of grounds has several openings for residents and wheelchair accessible. There are several sports fields and two playgrounds at the ends of the school with climbing apparatus, several swings, two sand boxes, a nature play area and a community garden and a new prefabricated school addition. Despite receiving funding from the province for the school, the funding did not include play structures like Gaga Pit, or benches or beautification. We strongly believe in our students and staff and want to provide additional playground equipment to promote play, physical activity and give access to the community at large. We are the only school without a Gaga Pit and would like to add this addition to our school yard. Page 424 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Our primary target audience comprises the 454 students and 60 staff at Ruth King Elementary and 25 families from Strong Start and the secondary focus being on the broader community. This includes families, children, and students living within the catchment area, as well as community members who may visit our green spaces throughout the year. We currently have a student attending our school that is wheel chair dependent and we would like to give more accessible opportunities for social connection and physical activity and promote inclusive environment. Our goal and aim revolve around the completion of the nearly finished Gaga Pit and the installation of an additional playground structure within the school grounds. Considering Ruth King Elementary’s significant position as a central hub within the downtown area, it is our intention to extend the privilege and benefit the entire community. The desired outcome is to construct the Gaga Pit successfully and include additional seating areas to accommodate people of different age groups. To enhance our school grounds, which also serve as a local park, we plan to introduce indigenous plants and engage in beautification and education initiatives that will benefit all the staff, students and families at the school. Our current student population is 454 and faculty of 60, and Strong Start program with 25 registered families and extended to the community. This might be over 2000 people not including the community at large. Page 425 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Once we secure funding, we intend to proceed with purchasing Gaga Pit Mats, which may involve a delivery time of up to 14 days. Subsequently, we would need to establish communication with facilities and, based on their schedule, arrange for the installation to be booked. We will place an order for the benches, which may take up to 7 days to be delivered. Again, kindly plan to connect with facilities and schedule the installation (because of the school district’s multiple ongoing projects, we may need to remain flexible regarding the timeframe). We are currently pending approval for facilities to install the benches. We would connect with our community garden instructor to buy the supplies for the indigenous plants, beautification and educational materials. The school has 454 students and 60 staff and 25 registered Strong Start Families, not including families and the community at large. If we receive a smaller amount than what we have requested, we will reassess the project and strive to meet the minimum requirements within the allocated funds. In addition, if we do not meet the minimum requirements, we will engage in fundraising efforts to secure additional funds and develop strategies to achieve our objectives, goals, and outcomes. Page 426 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Yes, the provincial government has allocated funds to create prefabricated units to expand our classrooms, enabling us to accommodate 380 students and introduce 4 additional divisions. The number of students has increased from 285 to 454 over the past 5 years. With the increased school capacity, there is a lack of school playgrounds and equipment to support this expansion. The increase in student enrollment has exceeded 60% since 2018, yet the allocated funding solely covers school facilities, neglecting play areas and equipment. We successfully got a donation of brackets from Coach Cliff Gaga Pit from a private local donor. The total cost, inclusive of shipping and taxes, amounted to $2000.00 CAD. Home Depot generously provided the wood and supplies at no cost, enabling us to construct it. We have a commitment from facilities to install the Gaga Pit and cover the associated expenses. As for the benches, we are still pending on facilities for this installation requests. Page 427 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 429 of 818
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RUTH KING ELEMENTARY 2025 GRANT IN AID APPLICATION Ruth King Elementary (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “Ruth King Elementary School is a cherished local urban school that serves diverse families of diƯerent socio-economic backgrounds and cultural heritage and many new immigrated families. Recently our school capacity has gone from 285 students to 454 students in 5 years as high-density building has been expanding in the heart of Langford. Ruth King Elementary serves as both the local elementary school and one of the few green spaces used within the downtown core. Students, staƯ and families of diƯerent generations, gather and use the green space during and after school and on weekends, and engage in various sports and recreational activities, such as playing basketball, hockey, running with their dogs, and enjoying the playgrounds, sandboxes, nature parks and fields. Ruth King Elementary is currently undergoing the installation of a new Gaga Pit. The playground area designated for dodgeball is in the shape of an octagon (30h). The pit can accommodate a maximum of 25 players, and we gained the brackets that feature a wheelchair accessible door for our students and community at large. Our Gaga Pit project has achieved significant success thus far and had the honour of establishing contact with Home Depot in Langford, BC, who generously provided the wood and materials required for constructing the Gaga Pit. The School District’s facilities have agreed to proceed with the installation. Unfortunately, we currently do not possess the Rubber Flooring Tiles needed for the Octagon Bracket System. The structure comprises 8-foot walls that surround the area of the Gaga Pit. The rubber flooring provides a 5/8” cushion on a slip-resistant 6x4 tile, featuring a button bottom for eƯective drainage. Please see attached the source of the brackets and the quote of $2,635.00 USD estimated $3660.87 CAD. Our vision is to complete our Gaga Pit as the first step and, if funding secured, the second step is to install benches at our elementary school for students, staƯ, families, and especially older generations, oƯering them a spot to sit and enjoy watching their children play in the new Gaga Pit. We would like to gain 2 Playground Park Benches, steel park benches covered with thermoplastic (6 feet). The total for these 2 benches at $2590.00 taxes included with free shipping. And the third step, to complete our project, we would like to include a portion of funds to go to indigenous plants for beautification. We currently have a community garden and would like to run an education initiative where we teach, grow and replant indigenous plants. The budget allocated for this beautification and education project is $500.00.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “Our school is not only the sole elementary school in the heart of Langford, but because it shares the one of the few green spaces in the community, this space is a local hot spot for many students, staƯ and families of all generations and cultures to enjoy. Ruth King Elementary has become a hub for education, play, sport, recreation and community events like craft fair, and other local events. This three-hectare school yard has a one and half meter tall chain-link fence and along the perimeter of grounds has several openings for residents and wheelchair accessible. There are several sports fields and two playgrounds at Page 430 of 818
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RUTH KING ELEMENTARY 2025 GRANT IN AID APPLICATION the ends of the school with climbing apparatus, several swings, two sand boxes, a nature play area and a community garden and a new prefabricated school addition. Despite receiving funding from the province for the school, the funding did not include play structures like Gaga Pit, or benches or beautification. We strongly believe in our students and staƯ and want to provide additional playground equipment to promote play, physical activity and give access to the community at large. We are the only school without a Gaga Pit and would like to add this addition to our school yard.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Our primary target audience comprises the 454 students and 60 staƯ at Ruth King Elementary and 25 families from Strong Start and the secondary focus being on the broader community. This includes families, children, and students living within the catchment area, as well as community members who may visit our green spaces throughout the year. We currently have a student attending our school that is wheel chair dependent and we would like to give more accessible opportunities for social connection and physical activity and promote inclusive environment.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Our goal and aim revolve around the completion of the nearly finished Gaga Pit and the installation of an additional playground structure within the school grounds. Considering Ruth King Elementary’s significant position as a central hub within the downtown area, it is our intention to extend the privilege and benefit the entire community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The desired outcome is to construct the Gaga Pit successfully and include additional seating areas to accommodate people of diƯerent age groups. To enhance our school grounds, which also serve as a local park, we plan to introduce indigenous plants and engage in beautification and education initiatives that will benefit all the staƯ, students and families at the school. Our current student population is 454 and faculty of 60, and Strong Start program with 25 registered families and extended to the community. This might be over 2000 people not including the community at large.” Page 431 of 818
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RUTH KING ELEMENTARY 2025 GRANT IN AID APPLICATION
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “Once we secure funding, we intend to proceed with purchasing Gaga Pit Mats, which may involve a delivery time of up to 14 days. Subsequently, we would need to establish communication with facilities and, based on their schedule, arrange for the installation to be booked. We will place an order for the benches, which may take up to 7 days to be delivered. Again, kindly plan to connect with facilities and schedule the installation (because of the school district’s multiple ongoing projects, we may need to remain flexible regarding the timeframe). We are currently pending approval for facilities to install the benches. We would connect with our community garden instructor to buy the supplies for the indigenous plants, beautification and educational materials.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “The school has 454 students and 60 staƯ and 25 registered Strong Start Families, not including families and the community at large.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “If we receive a smaller amount than what we have requested, we will reassess the project and strive to meet the minimum requirements within the allocated funds. In addition, if we do not meet the minimum requirements, we will engage in fundraising eƯorts to secure additional funds and develop strategies to achieve our objectives, goals, and outcomes.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “Yes, the provincial government has allocated funds to create prefabricated units to expand our classrooms, enabling us to accommodate 380 students and introduce 4 additional divisions. The number of students has increased from 285 to 454 over the past 5 years. With the increased school capacity, Page 432 of 818
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RUTH KING ELEMENTARY 2025 GRANT IN AID APPLICATION there is a lack of school playgrounds and equipment to support this expansion. The increase in student enrollment has exceeded 60% since 2018, yet the allocated funding solely covers school facilities, neglecting play areas and equipment.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We successfully got a donation of brackets from Coach CliƯ Gaga Pit from a private local donor. The total cost, inclusive of shipping and taxes, amounted to $2000.00 CAD. Home Depot generously provided the wood and supplies at no cost, enabling us to construct it. We have a commitment from facilities to install the Gaga Pit and cover the associated expenses. As for the benches, we are still pending on facilities for this installation requests.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER:
N/A
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “Ruth Elementary School and Home Depot has expressed their interest in assisting with our grand opening and celebrate their generous donation and we would invite anyone who would like to take part. You can contact Kelly-Jaymes Beck, fundraising coordinator at Ruth King Elementary and/or call We would like to thank anyone who has come across our application and thank them to for their time and consideration and look forward to the completion of this project. Thank you for your support and opportunity to be a part of this Grant Aid program.” QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER:
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RUTH KING ELEMENTARY 2025 GRANT IN AID APPLICATION
“Ruth King Elementary School, established in 1948, is among the oldest educational institutions in Langford, BC. The school is centrally in Langford and preserves one of the last green areas amidst the transformation of local landscapes because of high-density housing. The city and the school possess a remarkable chance to collaborate in meeting the fundamental needs of our students, families, and residents. Our community comprises many newly arrived families representing diverse cultures and socioeconomic backgrounds. As the community faces pressing issues related to living expenses and aƯordable housing, it becomes crucial to establish platforms that foster unity, education, socialization, and support for mental and physical health. It is our belief that the completion of the Gaga Pit will cause direct advantages for both the school students, families and the broader community. We firmly believe it is our responsibility to ensure the welfare, stability, and unity of our communities, and we intend to achieve this goal by establishing our completed Gaga Pit.” Page 434 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
- 6 organizations? Page 438 of 818
Page 439
In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 439 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 440 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 441 of 818
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Ruth King Elementary School Inclusive Playground Initiative Introduction The Ruth King Elementary Inclusive Playground Initiative, spearheaded by the Ruth King Parent Advisory Council (PAC), aims to create an inclusive playground that serves the diverse needs of all children in our community. Located in downtown Langford, British Columbia, Ruth King Elementary School is situated on the traditional lands of the Esquimalt and Songhees Nations rich tapestry of cultural backgrounds among its 454 students and 54 plus Although there are two playgrounds on the school grounds, they are small, outdated, and lack the necessary accessibility that our diverse school population requires. Originally designed to accommodate a school population of 250 students, our school now serves 454 students and continues to grow, highlighting the need for enhanced playground facilities. As our city continues to grow, the need for accessible recreational spaces has become increasingly urgent. Many students walk or bike to school, reinforcing a strong sense of community we cherish. Some children are not as fortunate and face mobility challenges that prevent them from accessing the existing playground facilities. One child currently registered at our school now learns from home, as she is unable to access the playground, which leaves her excluded and forced to watch her peers play from the sidelines. This underscores the need for a fully inclusive play environment where every child can engage, interact, and thrive together. The playground expansion initiative is designed to address these challenges by providing safe and accessible play opportunities for all students, particularly those with diverse abilities. With the endorsement of School District 62 and collaboration with Habitat Systems Inc., a playground supply company, we are committed to transforming our schoolyard into an inclusive play area. This initiative goes beyond mere recreation; it embodies our dedication by fostering belonging, community support, and holistic development for every child. By creating an accessible playground, we aim to ensure that all children at Ruth King Elementary have the opportunity to play, learn, and grow in a safe and nurturing environment. required to fully realize the vision of this inclusive playground. The Ruth King Elementary Playground Initiative aligns closely with the goals and mission outlined in the City of Langford's Grant in Aid application. Our project aims to enhance community well-being by providing a safe, inclusive, and accessible recreational space that serves children of all abilities. This directly supports the City of Langford’s commitment to promoting healthy lifestyles and fostering social cohesion within the community Our initiative addresses the need for equitable access to recreational facilities in a rapidly growing area where many families face socioeconomic challenges. By focusing on inclusivity and Page 449 of 818
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Page | 2 community engagement, we aim to create a space that encourages social interaction and fosters a sense of belonging among residents, which is a key objective of the City of Langford’s mission. The project embodies the City of Langford's vision of creating vibrant community spaces that King Elementary but also serve as a valuable resource for families and community members, contributing to the overall vitality and connectivity of the neighborhood. By supporting our initiative, the City of Langford can further its goals of enhancing community health, promoting inclusivity, and fostering a strong sense of community pride, ultimately leading to a more vibrant and engaged population. About the Organization The Ruth King PAC is a dedicated non- experience and community engagement at Ruth King Elementary School. Comprised of passionate parents and guardians, our council actively supports the school's mission to foster and nurture an inclusive environment for all students. We work broader community to advocate for necessary resources, organize fundraising events, and promote programs that enrich student learning and well-being. Through our initiatives, we strive to create a strong sense of community, ensuring that every child has access to the support and opportunities they need to thrive both academically and socially. Our commitment to inclusion, diversity, and e our school a welcoming place for every family. Our School Ruth King Elementary School is a vibrant K to 5 educational institution located in the heart of Langford, British Columbia. Embracing the rich cultural heritage of the Esquimalt and Songhees Nations, our school community honors the traditional lands of the Coast Salish peoples. With a nurturing and inclusive environment where every child can thrive. Our school is centered around the principles of relationships, choice, respect, integrity, trust, safety, diversity, and equity, fostering a sense of belonging for all students and their families. We Strong Start BC and various before and after school initiatives, designed to meet the diverse needs of our community. Located in a rapidly developing neighborhood, Ruth King Elementary serves as a community hub, where students are encouraged to learn, play, and grow together. Page 450 of 818
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Strong Start BC is a free play-based program that supports young children’s growth and educators lead learning initiatives where children from birth to 5 years ild connections through play and interactions with others of similar ages. This program, which includes stories, music and art requires parent participation. We believe in the power of collaboration and actively engage parents, caregivers, and local students’ holistic development. At Ruth King Elementary, we are dedicated to nurturing curious minds, promoting social-emotional learning, and empowering every child to reach their full potential in a welcoming and supportive environment.
About the Community Central Langford is a vibrant and rapidly growing community located in the inner core of the city of Langford, British Columbia. This area is notable for being home to Ruth King Elementary School, which features one of the only green space in the neighbourhood. This essential recreational area provides an important outlet for outdoor activities and social interactions among residents. Downtown Langford houses approximately 12% of the city's population and is the most densely populated area in the city. It is characterized by its rich diversity, making it one of the most multicultural neighbourhoods in the region. Downtown Langford also faces socioeconomic challenges, as many families in this area experience low-income levels. This neighbourhood contains the highest concentration of equity-deserving families, with many hard-working parents lacking the luxury of spacious backyards or easy access to parks. These circumstances highlight the need for accessible recreational spaces that can support the well-being of all residents. The community is deeply committed to fostering inclusivity and ensuring that all residents, especially children, have access to safe and welcoming recreational opportunities. Initiatives like the Ruth King Elementary Inclusive Playground Initiative exemplify this dedication, aiming to create an inclusive play environment that serves the diverse needs of our students and their families. By enhancing the available green space and promoting equality, downtown Langford strives to build a strong sense of community, where every individual feels valued and connected.
Project Description The Ruth King Elementary Inclusive Playground Initiative is a project focused on creating an inclusive and accessible playground that meets the diverse needs of all children in our community. This project aims to transform the existing playground space at Ruth King Elementary School into a welcoming environment where every child, regardless of their physical abilities, can engage in play and social interaction. We have collaborated with Habitat Systems Inc. to design our new recreational space. The new mobility devices, allowing them to wheel right in and enjoy the experience alongside their peers. Page 451 of 818
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Page | 4 accessibility for all users. -being of all children. The new playground will promote social interaction and friendship among children of varying abilities, fostering empathy and understanding from a young age. By providing adaptive equipment and accessible features, such a playground encourages children with diverse abilities to engage actively with their peers, helping to break down barriers and reduce feelings of isolation. Inclusive play environments support the physical health of all children, encouraging active lifestyles and improving coordination, strength, and motor skills. The diverse sensory experiences available in an inclusive playground can also stimulate cognitive development, creativity, and problem-solving skills. Creating an inclusive playground not only enriches the lives of individual children but also strengthens community bonds, as families come together to support a shared vision of belonging and accessibility for everyone. The Ruth King Elementary Inclusive Playground Initiative is j inclusive and accessible play environment that serves the diverse population of our community. The existing playground facilities do not accommodate children with mobility challenges, limiting their ability to participate in outdoor play and social interactions. This impacts their development and well-being, highlighting the necessity for a space where all children can engage and thrive together. Ruth King Elementary is situated in downtown Langford, an area characterized by a high level of the only green space in the neighborhood, making it an important resource for families seeking safe Page 452 of 818
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and welcoming recreational opportunities. By investing in an inclusive playground, we are not only addressing the current accessibility gaps but also promoting equity and social cohesion within the community. The project aligns with our vision of fostering belonging and support for all students and their Ruth King Parent Advisory Council to enhance the educational experience and quality of life for every child. By creating a playground that meets the needs of all children, we community feels valued and included.
Expected Outcomes and Measures of Success The Ruth King Elementary Inclusive Playground Initiative is designed to achieve several outcomes that will enhance the experience of all children in our community. We anticipate that the new inclusive playground will provide safe and accessible play opportunities for children of all abilities, fostering an environment where every child can engage in meaningful social interactions and children with mobility challenges, we aim to create a space that encourages participation and belonging. To assess the success of this initiative, we will implement several measures. We will track space is utilized by students of varying abilities. We will also gather feedback from students, parents, and through informal conversation to gain insights into the playground's impact on engagement and social connections. We also plan to monitor community involvement by observing participation rates in fundraising events and initiatives related to the playground. Inclusive Playground Initiative will be evaluated based on these observations, allowing us to understand the project's impact on children's social, emotional, and physical development. By creating an inclusive play environment, we aim to foster a sense of belonging and strengthen community ties, enhancing the overall quality of life for families in downtown Langford.
Project Timeline The timeline for the Ruth King Elementary Inclusive Playground Initiative is strategically planned to ensure smooth execution and timely completion. We anticipate having all fundraising activities completed by the spring of 2025, allowing us to secure the necessary funds for the project. Following this, we aim to place orders for the playground equipment in May/ June 2025, ensuring that all materials are ready for installation. We hope to break ground on the project in July 2025, marking the beginning of the construction phase. Our goal is to have the playground ready for a grand opening in September 2025, coinciding with the start of the 2025-2026 school year. This timing will allow students to enjoy the new Page 453 of 818
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Additional Information In addition to the above information, the following have been included:
Appendix A – Organization Information
Appendix B – Letters of Support
Appendix C – Project Quote
Appendix D – Site Details
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Appendix A – Organization Information
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Appendix B – Letters of Support
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Appendix C – Project Quote
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Langford, BC 10650-1-1 Ruth King Elementary 18-Oct-24 Page 461 of 818
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Pricing 10650-1-1 Installation of the above Habitat’s wood fibre surfacing Supply and install of 6” x 6” double stacked wooden borders Aggregate base preparation Rubber pour in place surfacing - 50/50 Colour and Black Subtotal $155,696.00 GST @ 5% $7,784.80 Total $163,480.80 Habitat Systems Representative (Office Use Only) Signature of Acceptance: ______________________________________ Title: ________________________ Supply playground equipment (Landscape Structures Inc.) Install playground equipment (Habitat Systems Inc.) Supply of Habitat’s engineered wood fibre surfacing to a 12" compacted depth (complete with geotextile landscape fabric) Pricing in this quotation is valid for 30 days, unless otherwise stated. Pricing includes freight costs to site. Pricing does not include site preparation/ Excavation If you wish to place an order, please fill out and sign where indicated below and email the form back to the person who sent it to you. Our office fax line is (604) 294-4002 or toll free at 1 (866) 294-4002. Print Name: _________________________________________________ Date: ________________________ Landscape Structures Inc. (LSI) grants you a limited, worldwide, royalty-free, non-transferable, non-sublicensable and non- exclusive license to download, reproduce, adapt, modify, display, and create derivative works based on the model. LSI owns all right, title and interest in and to the model as well as any modifications, derivatives or improvements made thereto by you, as licensee, including without limitation all Intellectual Property Rights therein. As licensee, you shall ensure that use of the model, as well as any modifications, derivatives or improvements to the model, is marked with appropriate copyright notices in a reasonably prominent position containing at least the text “© Landscape Structures Inc.”. PO Number (if applicable): ___________________________________________________________________ Delivery Address: __________________________________________________________________________ Installation Address: _______________________________________________________________________ Site Contact Name: ___________________________________________ Phone #: _____________________ Invoicing Name & Address: __________________________________________________________________ Colours/Palette:____________________________________________________________________________ Print Name: __________________________________________________ Date: ________________________ Signature of Acceptance: _______________________________________ Title: _________________________ Page 462 of 818
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Appendix D – Site Details Page 464 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
- 6 organizations? Page 470 of 818
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 471 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 472 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 473 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Sooke Family Resource Society - Langford Program Office 100-6672 Wadams Way. Sooke. BC. V9Z 0H3 Julie Ball jball@sfrs.ca 12821 7098 RR0001 10,000 I Page 527 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Sooke Family Resource Society (SFRS) was founded in 1984 by a group of young moms sharing parenting challenges around a kitchen table to provide child, youth, and family services in the Sooke community. Since those early days, SFRS has expanded to offer a wide range of supports for those in need from Port Renfrew to the Greater Victoria area. SFRS is known and respected for our commitment to quality services to the people we serve as well as to the community as a whole.
Currently SFRS's Adult Outreach Services department office is located in Langford and supports adults with developmental disabilities. This department holds our South Island Community Connections program providing One on One support service, Empowering Personal Wellness Activity Club, and the Welcome Home program. Many of the individuals supported in this department, as well as our Home Share Providers, reside in the Langford area.
Our activity club runs three times per week in Langford, currently in Gordon United Church. We have a long standing relationship with Westshore Parks and Recreation through leasing space and booking programming. Community Outings typically include visits to Langford attractions such as City Centre Park, Greater Victoria Libraries, and local parks. Food and supplies for this program, including the self-funded food security hamper provided for our program participants are purchased in Langford. Both staff and program participants in our outreach and inclusion services frequent numerous Langford retailers and restaurants particularly with well-planned accessibility.
The outreach & inclusion department has been operating in Langford since 2012, currently occupying a second floor unit on Bryn Maur. In late 2023 SFRS was a successful applicant of a small projects grant to retrofit 5 doors, four which are common-use, with push-button automatic openers. This install was completed in 2024. These accessibility improvements have benefited our program participants greatly as well as other businesses operating from this same location. Individuals supported in our Langford programs are mostly referred by Community Living British Columbia (CLBC). CLBC provides an individual with funding for them to connect with a support worker to create and achieve goals such as employment, skill building and inclusion. After providing a one-to-one support service for several years, it became evident that while clients greatly benefited from the achievements, they repeatedly expressed their desire for more social connection, particularly unpaid friends. Additionally, a growing population in the south island meant funding amounts were spread thin but the service delivery expectation remained high. As a result, CLBC is often only able to provide minimal or "core" funding amounts, typically 90-120 minutes of support per week.
In response to these changes, SFRS began the Empowering Personal Wellness Activity Club, a twice-a-week group program designed to help maximize core funding by offering a 4:1 ratio (of hours) of group versus one-to-one service. Activities offered through the group combine skill development and community inclusion with additional opportunities to connect with a worker for personalized help on personal projects such as job seeking. The group is open to all participants however it proved an incredible opportunity for individuals with the minimal funding support to join their peers in all the same activities. In fact, the demand to join the Activity Club grew so much in number and diversity that we added an additional drop-in day that includes a hot lunch, access to a food security hamper, games, supplies, WIFI, computers, and staff able to provide emotional support and resource navigation. By far the highest turn out is on the weekly community outing day which explores as many accessible public and private attractions as offered. The increased demand for the group service invited greater individual diversity amongst participants and we were pleased to welcome new participants who use and/or rely on mobility devices.
While the growth of the participant roster is a marker of success, with the exception of staffing, the program costs including preparation, supplies, staff training, facilities, utilities and transportation are self-funded and non-revenue producing. Unable to secure capital asset funds directly from our referral source, SFRS is turning to community for help to raise money to acquire or retrofit a wheelchair accessible minivan. Not only would a fully accessible vehicle offer safe transportation alongside friends & supports, it provides the sense of dignity and independence we expect from quality, community based programming. Page 528 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Our target audience are the adults living with developmental disability receiving supports through our Adult Outreach Services department and by extension their family and support networks. Our objective is to provided client driven, person-centered supports to participants to foster greater self reliance, independence and the highest standard quality of life. Our goal to supporting this mandate is to reduce barriers to access in the broadest sense attainable, such as access to food, emotional and peer supports, creative outlets, celebrations & events, community resources and supplies and transportation to activities, appointments and educational institutions. The anticipated outcome is that individuals in our service and their families feel assured that SFRS can provide safe and secure transportation that ensures full participation and inclusion. Page 529 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Project completion by December 2025.
January - March 2025: secure additional funding.
April - June 2025: liaison with dealerships to solidify the best package.
July - December 2025: purchase of vehicle The AOS department supports over 60 adults with developmental disabilities. Approximately 40 percent of clients who access our support services reside in Langford and roughly 32 percent of our home shares are in Langford with most others residing in the Westshore area.
Additionally, 50 percent of the program staff call Langford home.
Our AOS program location is located in the heart of Langford with secure, gated parking. If our application is awarded less than the requested amount it would likely lead to a delay in acquisition of an accessible vehicle and hamper our ability to fully realize our project mandate in reasonable amount of time. Page 530 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Purchasing an accessible van or retrofitting our current van is outside our current operating budget and capital asset funding from our referral source was not forthcoming in 2023/2024 fiscal year as expected. SFRS holds a fundraising page on Canada Helps and ran a campaign on Giving Tuesday asking for support to purchase an accessible van. There was a recent article in the Sooke Mirror announcing our new Executive Director and sharing our need for donations toward an accessible van.
SFRS will continue to advocate to CLBC for financial support toward an accessible vehicle.
SFRS continues to research additional grants as well as being in contact with companies that modify vans to see if they have any support for non profit organizations. Page 531 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? The programs outlined in this application utilize public transportation as often as appropriate when supporting inclusion and outreach services. Inclusion and development programs both promote and teach public transit access to reduce reliance on private vehicles where possible and build awareness about environmental impacts. Lastly, our program vehicle provides opportunity for carpooling for service related needs as well as staff events. I SFRS would be delighted to promote the support received by the City of Langford on their social media or have signage on the vehicle itself. Page 532 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 533 of 818
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SOOKE FAMILY RESOURCE SOCIETY 2025 GRANT IN AID APPLICATION Sooke Family Resource Society (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “Sooke Family Resource Society (SFRS) was founded in 1984 by a group of young moms sharing parenting challenges around a kitchen table to provide child, youth, and family services in the Sooke community. Since those early days, SFRS has expanded to oƯer a wide range of supports for those in need from Port Renfrew to the Greater Victoria area. SFRS is known and respected for our commitment to quality services to the people we serve as well as to the community as a whole.
Currently SFRS's Adult Outreach Services department oƯice is located in Langford and supports adults with developmental disabilities. This department holds our South Island Community Connections program providing One on One support service, Empowering Personal Wellness Activity Club, and the Welcome Home program. Many of the individuals supported in this department, as well as our Home Share Providers, reside in the Langford area.
Our activity club runs three times per week in Langford, currently in Gordon United Church. We have a long standing relationship with Westshore Parks and Recreation through leasing space and booking programming. Community Outings typically include visits to Langford attractions such as City Centre Park, Greater Victoria Libraries, and local parks. Food and supplies for this program, including the self- funded food security hamper provided for our program participants are purchased in Langford. Both staƯ and program participants in our outreach and inclusion services frequent numerous Langford retailers and restaurants particularly with well-planned accessibility.
The outreach & inclusion department has been operating in Langford since 2012, currently occupying a second floor unit on Bryn Maur. In late 2023 SFRS was a successful applicant of a small projects grant to retrofit 5 doors, four which are common-use, with push-button automatic openers. This install was completed in 2024. These accessibility improvements have benefited our program participants greatly as well as other businesses operating from this same location.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “Individuals supported in our Langford programs are mostly referred by Community Living British Columbia (CLBC). CLBC provides an individual with funding for them to connect with a support worker to create and achieve goals such as employment, skill building and inclusion. After providing a one-to-one support service for several years, it became evident that while clients greatly benefited from the achievements, they repeatedly expressed their desire for more social connection, particularly unpaid friends. Additionally, a growing population in the south island meant funding amounts were spread thin Page 534 of 818
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SOOKE FAMILY RESOURCE SOCIETY 2025 GRANT IN AID APPLICATION but the service delivery expectation remained high. As a result, CLBC is often only able to provide minimal or "core" funding amounts, typically 90-120 minutes of support per week.
In response to these changes, SFRS began the Empowering Personal Wellness Activity Club, a twice-a- week group program designed to help maximize core funding by oƯering a 4:1 ratio (of hours) of group versus one-to-one service. Activities oƯered through the group combine skill development and community inclusion with additional opportunities to connect with a worker for personalized help on personal projects such as job seeking. The group is open to all participants however it proved an incredible opportunity for individuals with the minimal funding support to join their peers in all the same activities. In fact, the demand to join the Activity Club grew so much in number and diversity that we added an additional drop-in day that includes a hot lunch, access to a food security hamper, games, supplies, WIFI, computers, and staƯ able to provide emotional support and resource navigation. By far the highest turn out is on the weekly community outing day which explores as many accessible public and private attractions as oƯered. The increased demand for the group service invited greater individual diversity amongst participants and we were pleased to welcome new participants who use and/or rely on mobility devices.
While the growth of the participant roster is a marker of success, with the exception of staƯing, the program costs including preparation, supplies, staƯ training, facilities, utilities and transportation are self- funded and non-revenue producing. Unable to secure capital asset funds directly from our referral source, SFRS is turning to community for help to raise money to acquire or retrofit a wheelchair accessible minivan. Not only would a fully accessible vehicle oƯer safe transportation alongside friends & supports, it provides the sense of dignity and independence we expect from quality, community based programming.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Our target audience are the adults living with developmental disability receiving supports through our Adult Outreach Services department and by extension their family and support networks.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Our objective is to provided client driven, person-centered supports to participants to foster greater self reliance, independence and the highest standard quality of life. Our goal to supporting this mandate is to reduce barriers to access in the broadest sense attainable, such as access to food, emotional and peer Page 535 of 818
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SOOKE FAMILY RESOURCE SOCIETY 2025 GRANT IN AID APPLICATION supports, creative outlets, celebrations & events, community resources and supplies and transportation to activities, appointments and educational institutions.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The anticipated outcome is that individuals in our service and their families feel assured that SFRS can provide safe and secure transportation that ensures full participation and inclusion.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: Project completion by December 2025.
January - March 2025: secure additional funding.
April - June 2025: liaison with dealerships to solidify the best package.
July - December 2025: purchase of vehicle”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “The AOS department supports over 60 adults with developmental disabilities. Approximately 40 percent of clients who access our support services reside in Langford and roughly 32 percent of our home shares are in Langford with most others residing in the Westshore area.
Additionally, 50 percent of the program staƯ call Langford home.
Our AOS program location is located in the heart of Langford with secure, gated parking.”
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SOOKE FAMILY RESOURCE SOCIETY 2025 GRANT IN AID APPLICATION 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “If our application is awarded less than the requested amount it would likely lead to a delay in acquisition of an accessible vehicle and hamper our ability to fully realize our project mandate in reasonable amount of time.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “Purchasing an accessible van or retrofitting our current van is outside our current operating budget and capital asset funding from our referral source was not forthcoming in 2023/2024 fiscal year as expected.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “SFRS holds a fundraising page on Canada Helps and ran a campaign on Giving Tuesday asking for support to purchase an accessible van. There was a recent article in the Sooke Mirror announcing our new Executive Director and sharing our need for donations toward an accessible van.
SFRS will continue to advocate to CLBC for financial support toward an accessible vehicle.
SFRS continues to research additional grants as well as being in contact with companies that modify vans to see if they have any support for non profit organizations.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “The programs outlined in this application utilize public transportation as often as appropriate when supporting inclusion and outreach services. Inclusion and development programs both promote and teach public transit access to reduce reliance on private vehicles where possible and build awareness about environmental impacts. Lastly, our program vehicle provides opportunity for carpooling for service related needs as well as staƯ events.”
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SOOKE FAMILY RESOURCE SOCIETY 2025 GRANT IN AID APPLICATION 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: No
QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “SFRS would be delighted to promote the support received by the City of Langford on their social media or have signage on the vehicle itself.” Page 538 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 Spencer PAC 1026 Goldstream ave Langford B.C V9B2Y5 Sara Cain spencerpac62@gmail.com I I 10,000 I Page 557 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Please see attached application letter Page 558 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 559 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 560 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 561 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? I Page 562 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 563 of 818
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Application from PAC for Grant in Action to the City of Langford Dear Mayor and Council of the City of Langford, The Spencer Middle School Parent Advisory Council (PAC) is pleased to submit this application for the City of Langford's Grant in Aid program. We are requesting financial support to enhance accessibility and create facilities that promote inclusion and equal opportunities for all students at Spencer Middle School. As a community-focused school in Langford, we are committed to fostering an environment that benefits not only our students but also the larger Langford community. About Spencer Middle School and Our Vision Spencer Middle School, located in the heart of Langford, serves over 600 students from diverse backgrounds. Our diverse student body speaks over 25 languages, reflecting the strength of our community. Our mission is to create an environment where every student feels valued, supported, and empowered to achieve their full potential. As an integral part of the community, Spencer Middle School is a hub of activity with over 25 different student clubs, hosting events, programs, and activities that involve students, parents, and residents from across Langford. Our PAC is committed to supporting the school's mission of fostering academic excellence, inclusion, personal growth, and community engagement. We propose to use the grant funds for the following critical improvements: Accessible Indoors and outdoors: Resurfacing uneven pathways and creating ramps to ensure expanded wheelchair accessibility. Sensory Room for Wellness and Mental Health Support: Create a dedicated space equipped with calming tools and sensory items to support students with diverse learning needs. Inclusive Classroom Resources: Develop resource kits with Assistive Technology and adaptive software for inclusive teaching practices to support students with visual, auditory, or physical challenges in accessing the curriculum. Community engagement: Hosting workshops for parents and students on topics such as mental health awareness, social media use and career pathways. These enhancements will significantly impact our students' educational experience: Increased Accessibility: Improved facilities will enable students with disabilities to participate fully in school activities, setting a standard for inclusivity across Langford. Mental Health Support: A focus on mental wellness will positively influence the broader community by promoting healthier, more resilient students and families. Enhanced Learning Environment: Access to tailored resources and facilities will boost academic and personal development, preparing students to thrive in a diverse world. Community Engagement: The upgrades will encourage more community-led events and partnerships, fostering stronger connections between residents and the school. Our school has a strong track record of community partnerships, including collaborations with the Greater Victoria Public Library, City of Langford, and Indigo Adopt-a-School Program. This grant will further strengthen our ties with the City of Langford and demonstrate our shared commitment to inclusive education. Page 564 of 818
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We are requesting a Grant in Aid of $10,000 to implement these initiatives. The funds will directly support: Accessibility upgrades: $4,000 Sensory-friendly areas and resources: $3,000 Assistive technology and classroom resources: $2,000 Community engagement: $1,000 The Spencer Middle School PAC is dedicated to the responsible use of funds and will provide detailed financial reports and project updates. We are confident that this investment will yield long-term benefits for our students and the broader Langford community. This project aligns with the City of Langford’s commitment to supporting initiatives that benefit the broader community. By funding this application, Langford will be making a meaningful investment in its future by empowering Spencer Middle School students to succeed in an inclusive, supportive environment. We sincerely thank the City of Langford for considering this application. The Spencer Middle School PAC looks forward to partnering with you to bring this vision to life. We look forward to the opportunity to discuss our proposal further. Sincerely, Spencer Middle School Parent Advisory Council
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Sportassist Youth Activities Society 1089 Langford pkwy, Victoria BC, V9B0A5 Gerry StCyr, President S0060780 5000 2000 Page 570 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? SportAssist is a Langford-based, non-profit organization committed to the goal of keeping sport affordable and accessible to youth in our community, enabling everyone wanting to participate in an organized sport with the means and opportunity to do so. For more about us: https://sportassist.ca/about/ Making sports accessible to children benefits the community by fostering healthier, more active lifestyles, reducing healthcare costs, and promoting mental well-being. It teaches kids teamwork, leadership, and resilience, building skills they carry into adulthood. Accessible sports create a more inclusive community, reducing barriers for families and encouraging social connections. These programs also provide a positive outlet for youth, decreasing the likelihood of risky behaviors and contributing to a stronger, more connected, and equitable society. In our last fiscal year ending Oct 31 2024, Sportassist was able to support 269 youth to play sports who otherwise wouldn't have had the means to do so at a cost of $129,000. This is a dramatic increase from years prior due to increased financial barriers for families. In the previous year we only had 164 applications funded and the most of any year prior to that was 107 so this is a large increase in demand that we are seeing. While other organizations offer support for youth sports, many deserving families are unable to qualify due to various criteria, leaving numerous children without access to these opportunities. The reality is that financial barriers prevent 1 in 2 Canadian kids from participating in organized sports. SportAssist addresses this gap by providing flexible, locally-focused assistance, ensuring that families in our community can access the support they need, even when other programs are out of reach. Page 571 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Youth in our community age 5-18 who would otherwise not have the opportunity to participate in sports due to financial barriers. SportAssist is a Langford based organization committed to the goal of keeping sport affordable and accessible to youth in our community, enabling anyone wanting to participate in an organized sport with the means and opportunity to do so. The anticipated outcome is that no child in our community is left out of sports due to financial barriers. Page 572 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Each year sportassist plans a large golf tournament to raise funds to support children to participate in sports. This has proven to no longer be sufficient to cover the increased demand and so for the first time in 2024 we have had to cap funding and turn away some families who would otherwise qualify for funding. For 2025 we will be planning a golf tournament as well as several comedy night fundraisers in hopes to increase the cap on funding. Sportassist is entirely volunteer run and so the maximum amount of funds raised ends up spend supporting local families in need. We expect approximately 150 particpants at each of our fundraisers and hope to support over 200 youth in our community to particpate in sports. Receiving less than the requested amount of funding would directly reduce the number of youths who we will be able to support in 2025 to play sports. Page 573 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): The demand for sportassist funding has sadly increased in 2024 to unsustainable levels and as such, we have had to put a cap on funding for the first time since inception in 2007. We believe this to be due to the fact that more families are struggling financially and are unable to afford to put their kids in sports. Sportassist receives most of it's funding from it's golf tournament and local donations. In 2025 we will be hosting our annual golf tournament in addition to three comedy events in hopes to increase the amount raised to support more families in need. Page 574 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? At SportAssist, we recognize the importance of environmental and social sustainability in all our efforts. Our commitment extends to making our events and programs not only impactful for the community but also responsible and forward-thinking. We aim to reduce waste at our golf tournament and comedy fundraisers by using recyclable or compostable materials for items like tickets, decorations, and packaging. We have transitioned to digital tools for many of our event registrations, donations, marketing, and communications to minimize paper waste. By embedding sustainability into our events and organization, we aim to inspire not only a love for sports but also a commitment to a healthier, more sustainable future for the community we serve. https://sportassist.ca/volunteer/ No - thank you for your time! Page 575 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 576 of 818
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SPORTASSIST YOUTH ACTIVITIES SOCIETY 2025 GRANT IN AID APPLICATION SportAssist Youth Activities Society (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “SportAssist is a Langford-based, non-profit organization committed to the goal of keeping sport aƯordable and accessible to youth in our community, enabling everyone wanting to participate in an organized sport with the means and opportunity to do so. For more about us: https://sportassist.ca/about/
Making sports accessible to children benefits the community by fostering healthier, more active lifestyles, reducing healthcare costs, and promoting mental well-being. It teaches kids teamwork, leadership, and resilience, building skills they carry into adulthood. Accessible sports create a more inclusive community, reducing barriers for families and encouraging social connections. These programs also provide a positive outlet for youth, decreasing the likelihood of risky behaviors and contributing to a stronger, more connected, and equitable society.
In our last fiscal year ending Oct 31 2024, Sportassist was able to support 269 youth to play sports who otherwise wouldn't have had the means to do so at a cost of $129,000. This is a dramatic increase from years prior due to increased financial barriers for families. In the previous year we only had 164 applications funded and the most of any year prior to that was 107 so this is a large increase in demand that we are seeing.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “While other organizations oƯer support for youth sports, many deserving families are unable to qualify due to various criteria, leaving numerous children without access to these opportunities. The reality is that financial barriers prevent 1 in 2 Canadian kids from participating in organized sports. SportAssist addresses this gap by providing flexible, locally-focused assistance, ensuring that families in our community can access the support they need, even when other programs are out of reach.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Youth in our community age 5-18 who would otherwise not have the opportunity to participate in Page 577 of 818
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SPORTASSIST YOUTH ACTIVITIES SOCIETY 2025 GRANT IN AID APPLICATION
sports due to financial barriers.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “SportAssist is a Langford based organization committed to the goal of keeping sport aƯordable and accessible to youth in our community, enabling anyone wanting to participate in an organized sport with the means and opportunity to do so.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“The anticipated outcome is that no child in our community is left out of sports due to financial barriers.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “Each year sportassist plans a large golf tournament to raise funds to support children to participate in sports. This has proven to no longer be suƯicient to cover the increased demand and so for the first time in 2024 we have had to cap funding and turn away some families who would otherwise qualify for funding. For 2025 we will be planning a golf tournament as well as several comedy night fundraisers in hopes to increase the cap on funding. Sportassist is entirely volunteer run and so the maximum amount of funds raised ends up spend supporting local families in need.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “We expect approximately 150 particpants at each of our fundraisers and hope to support over 200 Page 578 of 818
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youth in our community to particpate in sports.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “Receiving less than the requested amount of funding would directly reduce the number of youths who we will be able to support in 2025 to play sports.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “The demand for sportassist funding has sadly increased in 2024 to unsustainable levels and as such, we have had to put a cap on funding for the first time since inception in 2007. We believe this to be due to the fact that more families are struggling financially and are unable to aƯord to put their kids in sports.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “Sportassist receives most of it's funding from it's golf tournament and local donations. In 2025 we will be hosting our annual golf tournament in addition to three comedy events in hopes to increase the amount raised to support more families in need.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “At SportAssist, we recognize the importance of environmental and social sustainability in all our eƯorts. Our commitment extends to making our events and programs not only impactful for the community but also responsible and forward-thinking. We aim to reduce waste at our golf tournament and comedy fundraisers by using recyclable or compostable materials for items like tickets, decorations, and packaging. We have transitioned to digital tools for many of our event registrations, donations, marketing, and communications to minimize paper waste. By embedding sustainability into our events and organization, we aim to inspire not only a love for sports but also a commitment to a healthier, more sustainable future for the community we serve.” Page 579 of 818
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QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: Volunteer – SPORTASSIST (https://sportassist.ca/volunteer/)
QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “No - thank you for your time!” Page 580 of 818
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Sport Assist Youth Activities Society Income Statement 01/11/2023 to 31/10/2024
REVENUE Donations 20,000.00 Golf Tournament - ticket sales 55,000.00 Golf Tournament - Sponsorships 28,000.00 Games and Fundraising 5,000.00 Comedy show fundraisers 10,000.00 Digital Screen revenue 150.00 Silent Auction Sales 25,000.00 Interest Revenue 0.00 TOTAL REVENUE 143,150.00 EXPENSE Fundraiser direct costs 60,000.00 Youth Sports Funding 80,000.00 Subcontractors 500.00 WCB Expense 10.00 Accounting & Legal 1,500.00 Advertising & Promotions 50.00 Business Fees & Licenses 40.00 Insurance 2,700.00 Interest & Bank Charges 800.00 TOTAL EXPENSE 145,600.00 NET INCOME -2,450.00 Generated On: 13/12/2024 Page 581 of 818
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Sport Assist Youth Activities Society Income Statement 01/11/2023 to 31/10/2024
REVENUE Donations 26,155.57 Golf Tournament - ticket sales 46,010.00 Golf Tournament - Sponsorships 21,180.00 Games and Fundraising 8,285.20 Digital Screen revenue 147.38 Silent Auction Sales 21,376.31 Interest Revenue 1,548.53 TOTAL REVENUE 124,702.99 EXPENSE Fundraiser direct costs 65,401.87 Youth Sports Funding 129,010.69 Subcontractors 956.00 WCB Expense 17.04 Accounting & Legal 1,509.50 Advertising & Promotions 50.00 Business Fees & Licenses 40.00 Insurance 2,674.82 Interest & Bank Charges 754.85 TOTAL EXPENSE 200,414.77 NET INCOME -75,711.78 Generated On: 13/12/2024 Page 582 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Take a Hike Youth Mental Health Foundation #301 – 470 Granville St, Vancouver BC V6C 1V5 Jaydeen Williams jwilliams@takeahikefoundation.org #891394611 RR0001 $10,000 $2,500 Page 602 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Take a Hike Foundation is a leader in providing early intervention and prevention mental health supports in partnership with public school districts in BC. Our mission is to empower vulnerable youth with the skills and resilience they need to graduate high school, build healthy relationships, and achieve success— however they define it. Take a Hike brings mental health supports into a full-time classroom setting because school connectedness is the number one determinant of youth mental health, and school is where youth are more open to receiving mental health supports. This reduces stigma and empowers youth to improve their well-being, academic success, and capacity to choose their own way along the path of life.
Founded in 2000 with one program in Vancouver, Take a Hike (TAH) has tripled our capacity in the last five years and now serves up to 300 youth annually through 15 programs across the Lower Mainland, Vancouver Island, and Interior regions. In 2022, we partnered with School District #62 to open the Take a Hike Sooke program, serving the Sooke-Westshore community (based at Westshore Secondary – Colwood Campus) by addressing the growing demands for youth mental health supports in the region. In its first two years, the Take a Hike Sooke program served a total of 36 youth and currently, we have 16 youth enrolled for the 2024-25 program year. Since the Sooke program launched in 2022, youth participants have had barrier-free access to vital mental health and educational supports. Through these, youth have developed social and emotional skills, built resiliency, and improved their mental and physical health. These changes help them navigate the challenges of early adulthood and achieve long-term improvements in their life, including being able to further their education, become gainfully employed, avoid crime, have healthy relationships, and set productive goals. The deep transformation experienced by each youth is a direct result of the evidence-based program Take a Hike delivers. This investment in youth leads to ripple effects that extend to the greater community and society at large. They rely less on medical support services and problematic substance use, stay clear of criminal behaviour, and they’re far less likely to experience homelessness. These ripple effects have even been quantified by PwC: every dollar invested in a Take a Hike youth generates $5.60 to $13.40 in social return to their communities. Therefore, funding of $10,000, could generate $56,000 to $134,000 in social value, highlighting the far-reaching impact of our program and your support. The City’s continued support for Take a Hike will ensure that youth in Langford and its surrounding communities have access to life-changing mental health supports that will empower them to succeed in school and in life. The Take a Hike program fills a crucial service gap in the communities with which we partner. There is currently no program that offers the same depth of services, or high-touch supports as Take a Hike across BC. Take a Hike embeds intentional critical mental health supports and outdoor land-based learning for youth in a full-time educational setting, tailoring support for each youth and decreasing barriers to their education so that they can envision a future for themselves and work towards those goals. The Take a Hike program is more intensive than weekly clinical counselling available through Foundry, physicians, or Child and Youth Mental Health, and less intensive than hospitalization or in-patient care. The depth of support Take a Hike offers youth has shown to have tremendous impacts in improving youth mental and physical well-being, emotional and social relationships, and academic engagement, all of which contribute to long-term success in school and in life. Furthermore, many youth find the Take a Hike program a good fit when other alternative programs have not worked out. More often than not, Take a Hike reaches the youth who need our supports the most. Many communities have limited youth mental health supports, and those that do often have lengthy wait lists. Likewise, the capacity for school boards to provide mental health supports varies widely. Mental health professionals working in schools are generally only mandated to provide brief interventions for students with mild to moderate mental health concerns. Through its immersive, flexible program model that meets the youth where they are, Take a Hike offers unique elements typically not seen elsewhere that provides opportunities for deeper levels of engagement. These include and-based learning where youth can learn from and on the land and experience the healing properties of nature, and Community Engagement through workshops, volunteering, and visiting guests to help youth develop a stronger, broader sense of community. These elements contribute to positive mental health and well-being and invite more active participation. Other programs that work with youth in the regions we serve usually only offer after-school or weekend programming. For youth at Take a Hike, these supports are not enough. Take a Hike provides youth with tailored mental health supports in a full-time school setting, allowing them to learn in a safe and nurturing environment where they can be empowered to unlock skills that serve them throughout their lives and help them succeed in their own ways. Page 603 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Take a Hike (TAH) serves youth who often face complexity, trauma, and instability in their lives. Many have experienced a lifetime of stresses (Adverse Childhood Experiences) that make them more vulnerable to mental health challenges like depression, anxiety, and suicidal ideation. These vulnerabilities at such a critical stage of development affect the way young people remember, learn, and make decisions. As a result, youth who join Take a Hike have often turned previously to destructive coping behaviours like skipping school, isolating, or using substances, and most are at risk of leaving school without graduating. TAH works to provide youth with a safe environment where they can build resilience and succeed. Demographic information based on our 2023-2024 program year indicated: • 41% had poverty presenting as an issue of concern; • 62% have special education designation; • 49% have experienced three or more Adverse Childhood Experiences (ACEs), including but not limited to neglect, abuse, or household conflict such as substance use or domestic violence, which can increase the risk of physical and mental illness later in life; • 84% have diagnosed or emerging mental health concerns; • 55% struggled with substance use or received addictions treatment; • 12% are currently in Ministry of Children & Family Development (MCFD) care or were in MCFD care in the past; and • 37% had experience with the criminal justice system or had previous involvement with police.
The youth who come to TAH are capable and motivated. They just need the right environment—one that is nurturing, stable, and safe—where they can develop the self-confidence and skills that will serve them throughout their lives. Many don’t find this at home or at school. An education system designed for the majority sometimes leaves the vulnerable behind. This is where Take a Hike works. In the long term, Take a Hike’s overall goal is for youth to become resilient individuals with the skills and mental and physical well-being needed to navigate the challenges of young adulthood beyond Take a Hike. Our objective is to engage vulnerable youth in a full-time mental health and well-being program that incorporates intentional and continuous clinical counselling and outdoor land-based learning in a safe and caring community. Through embracing all that Take a Hike has to offer, youth make positive changes and experience growth in their knowledge, skills, attitudes, and values in the following outcome areas:
- Improvements in mental and physical well-being, relationships, and coping behaviour
- Improvements in social skills, decision-making, and goal setting
- Improvements in academic development and success, leading to high school graduation Page 604 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Free of cost for youth participants and delivered full-time in the classroom throughout the school year, with open access to counselling throughout the summer, Take a Hike's distinctive approach integrates clinical therapy supports while immersing youth in outdoor activities to learn self-empowerment and build capacity to succeed. This program model creates a unique environment for youth to engage in four key program pillars: -Clinical Counselling: A full-time, embedded mental health clinician helps youth build social and emotional skills, find healthy ways to cope with life’s stressors, and improve mental health and well-being daily during the school year. Clinicians also provide continuity of support through the summer months. For many youth, our program is their first encounter with therapy. -Land-based Learning: Youth spend one day outside the classroom each week, with two multi-day wilderness trips taken in the fall and spring. Around one half to three quarters of participants will leave their community for the first time with Take a Hike. -Community Involvement: Youth build connections in their local communities and gain work experience through regular volunteering. In parallel, local volunteers mentor and tutor youth in the program and youth learn that they are a valued part of their communities. -Academics: Youth can complete all classes required for their high school diploma through individual education plans, and through cross-curricular and experiential learning integrated into land-based activities. The program timeline follows the school year. TAH welcomed youth participants in September 2024 and will facilitate another intake in February 2025. Youth attend the program 5 days per week, Monday to Friday, September 2024 through June 2025. Youth also receive counselling support throughout summer months as needed. Throughout the school year, youth participate in the four pillars of the program outlined above: Clinical Counselling, Land-based Learning, Community Engagement, and Academics. Youth also receive personal, tailored supports that empower them to make necessary changes in their lives, improve their engagement in academics and their community, and allow them to learn valuable skills and coping strategies that can impact them in school and in life. Eligible grade 12 youth graduate in June and TAH compiles and analyzes program metrics collected throughout the year to evaluate and develop programming as well as determine cohort and staff improvements. We share these impact measures, along with youth stories and program highlights, in our annual report each fall. Clinical Counselling: A full-time, embedded mental healt cope with life’s stressors, and improve mental health and of support through the summer months For many youth We currently have 16 youth enrolled in the Take a Hike Sooke program. Participants are based in the Sooke-Westshore communities and within the catchment area of School District #62. Of the 16 currently enrolled youth, 5 are from the Langford community. Support from the City of Langford would provide life-changing opportunities for up to 18 youth across the Langford, Sooke, and Westshore communities. Funding from local communities also show youth in the program that they are surrounded by a community of people that care about their well-being. Philanthropic support makes the program possible and allows Take a Hike to engage more youth in need across the Vancouver Island region. Without funding, youth in this community would have fewer mental health resources available to them. If no funding or partial funding were provided, we would look to secure additional funds through other community sources. Thanks to long-standing support from a community of dedicated donors, such as McCall MacBain Foundation and Allan and Gill Gray Philanthropy, RBC Foundation, Coast Capital Savings, and Canadian Tire Jumpstart Charities, TAH has a strong foundation on which to build upon and scale our program, however, with the surging demands for more youth mental health support, the need for programs like TAH remains high. Page 605 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): N/A Take a Hike is supported by a variety of local, regional, and national funders, in addition to individual donors that ensure we are able to sustain all programming. We intend for program reach to continue expanding once this funding period ends. Significant multi-year gifts from community donors have grown TAH’s capacity to serve youth in communities across BC, scale our programming, and afford program sustainability. Take a Hike depends on philanthropic dollars to operate and meet the increasing demands for youth mental health supports. We continue to actively seek out individual, community, foundational, provincial, and federal funding on an ongoing basis, as well as recruit additional fundraisers to support our programming and expand our services to every community that needs it. For the 2024-25 year, we have confirmed funding from the federal government through their Employment and Social Development Canada – Supports for Student Learning Program Grant. We’ve also secured the following provincial funding (not all are directed towards the Sooke program): • Regional District of Nanaimo - $4,000 • Town of Lake Cowichan - $1,000 • City of Duncan - $1,000 • District of Sooke - $3,500 • District of West Vancouver - $12,000 • Regional District of Nanaimo - $4,000 • District of Saanich - $2,000 Page 606 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? At Take a Hike, youth benefit from the healing and connective power of the land, spending one day outside the classroom each week and during two multi-day trips in fall and spring. Through these trips, youth have opportunities to learn in ways that traditional education doesn't usually offer. Youth are also able to participate in cross-curricular academics while engaging in outdoor activities. For example, youth may learn about vectors as they paddle on the water or when they hang their food on a camping trip.
In addition, TAH’s land-based learning pillar—learning on and from the land—supports environmental stewardship within the community. Youth are taught to be caretakers of the land they live, work, and play in, following the “leave no trace” principle. This trains youth to be the next generation of land stewards and positively benefits the environmental sustainability of their local communities. Through this, Take a Hike inherently has environmental and sustainability aspects weaved into programming. Volunteering and community involvement are an essential part of TAH’s programming. Community volunteers help youth develop more safe, caring relationships with adults and make youth aware of the wider community that cares about their well-being, is here to support them, and wants to see them succeed. We see this as a valuable opportunity for engagement and positive role-modeling for the youth we work with. Volunteer opportunities may include (and have included) fundraising event support, gear room clean-ups, or classroom support such as tutoring, chaperoning, or mentoring youth. We would be more than happy to discuss further volunteer opportunities with you and ensure that activities align with the capacity of both parties. For more information on volunteering opportunities, please contact Jaydeen Williams, Manager of Philanthropy (contact details included in this application). Use of Funds: Funding of $10,000 from the City of Langford will go toward outdoor land-based learning (LBL) costs in our Sooke program. These costs include outdoor gear for up to 18 youth, such as boots, tents, backpacks, and jackets, as well as park fees and trip food, so youth can participate in weekly out-days and multi-day wilderness trips. Some examples of activities that funding will facilitate for youth throughout the year include, hiking, camping, climbing, kayaking, and paddling. Outdoor land-based learning support youth in their mental well-being, relationship-building, and academic learning. Last year, youth in the program explored many local recreational and community engagement opportunities, including (but not limited to): • Hiking at Matheson Lake, Heart Lake, Elk Lake, Mt. Wells, and East Sooke Regional Park • Camping in Vargas Island • Kayaking in Brentwood Bay • Learning to build fire and other camping skills at the French Beach Campground • Tubing and snowshoeing at Mt. Washington Being outdoors allows staff and youth to interact through shared experience, which builds healthy and secure attachment and supports mental health and counselling work with youth. Spending time in nature takes youth away from daily stressors and distractions, as well as helps them to self-regulate and engage in self-reflection. Cross-curricular academics covering sciences, math, and other subjects are also incorporated into outdoor LBL activities, allowing youth to learn hands-on and with real-life applications.
At Take a Hike, we believe that being in nature has a restorative power and for many youth in the program, this is their first experience in the outdoors. It is on these outdoor trips, when youth are away from their negative coping mechanisms and habits, that they begin to fully benefit from Take a Hike and actively choose to make changes in their lives for the better.
For more details on the Take a Hike program and the impact we make in BC communities, our current annual report can be found here: https://takeahikefoundation.org/about-us/annual-report/ Page 607 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 608 of 818
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TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION Take A Hike Foundation (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “Take a Hike Foundation is a leader in providing early intervention and prevention mental health supports in partnership with public school districts in BC. Our mission is to empower vulnerable youth with the skills and resilience they need to graduate high school, build healthy relationships, and achieve success— however they define it. Take a Hike brings mental health supports into a full-time classroom setting because school connectedness is the number one determinant of youth mental health, and school is where youth are more open to receiving mental health supports. This reduces stigma and empowers youth to improve their well-being, academic success, and capacity to choose their own way along the path of life.࣯࣯ Founded in 2000 with one program in Vancouver, Take a Hike (TAH) has tripled our capacity in the last five years and now serves up to 300 youth annually through 15 programs across the Lower Mainland, Vancouver Island, and Interior regions. In 2022, we partnered with School District #62 to open the Take a Hike Sooke program, serving the Sooke-Westshore community (based at Westshore Secondary – Colwood Campus) by addressing the growing demands for youth mental health supports in the region. In its first two years, the Take a Hike Sooke program served a total of 36 youth and currently, we have 16 youth enrolled for the 2024-25 program year. Since the Sooke program launched in 2022, youth participants have had barrier-free access to vital mental health and educational supports. Through these, youth have developed social and emotional skills, built resiliency, and improved their mental and physical health. These changes help them navigate the challenges of early adulthood and achieve long-term improvements in their life, including being able to further their education, become gainfully employed, avoid crime, have healthy relationships, and set productive goals. The deep transformation experienced by each youth is a direct result of the evidence-based program Take a Hike delivers. This investment in youth leads to ripple eƯects that extend to the greater community and society at large. They rely less on medical support services and problematic substance use, stay clear of criminal behaviour, and they’re far less likely to experience homelessness. These ripple eƯects have even been quantified by PwC: every dollar invested in a Take a Hike youth generates $5.60 to $13.40 in social return to their communities. Therefore, funding of $10,000, could generate $56,000 to $134,000 in social value, highlighting the far-reaching impact of our program and your support. The City’s continued support for Take a Hike will ensure that youth in Langford and its surrounding communities have access to life-changing mental health supports that will empower them to succeed in school and in life.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: Page 609 of 818
Page 610
TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION “The Take a Hike program fills a crucial service gap in the communities with which we partner. There is currently no program that oƯers the same depth of services, or high-touch supports as Take a Hike across BC. Take a Hike embeds intentional critical mental health supports and outdoor land-based learning for youth in a full-time educational setting, tailoring support for each youth and decreasing barriers to their education so that they can envision a future for themselves and work towards those goals. The Take a Hike program is more intensive than weekly clinical counselling available through Foundry, physicians, or Child and Youth Mental Health, and less intensive than hospitalization or in-patient care. The depth of support Take a Hike oƯers youth has shown to have tremendous impacts in improving youth mental and physical well-being, emotional and social relationships, and academic engagement, all of which contribute to long-term success in school and in life. Furthermore, many youth find the Take a Hike program a good fit when other alternative programs have not worked out. More often than not, Take a Hike reaches the youth who need our supports the most. Many communities have limited youth mental health supports, and those that do often have lengthy wait lists. Likewise, the capacity for school boards to provide mental health supports varies widely. Mental health professionals working in schools are generally only mandated to provide brief interventions for students with mild to moderate mental health concerns. Through its immersive, flexible program model that meets the youth where they are, Take a Hike oƯers unique elements typically not seen elsewhere that provides opportunities for deeper levels of engagement. These include and-based learning where youth can learn from and on the land and experience the healing properties of nature, and Community Engagement through workshops, volunteering, and visiting guests to help youth develop a stronger, broader sense of community. These elements contribute to positive mental health and well-being and invite more active participation. Other programs that work with youth in the regions we serve usually only oƯer after-school or weekend programming. For youth at Take a Hike, these supports are not enough. Take a Hike provides youth with tailored mental health supports in a full-time school setting, allowing them to learn in a safe and nurturing environment where they can be empowered to unlock skills that serve them throughout their lives and help them succeed in their own ways.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Take a Hike (TAH) serves youth who often face complexity, trauma, and instability in their lives. Many have experienced a lifetime of stresses (Adverse Childhood Experiences) that make them more vulnerable to mental health challenges like depression, anxiety, and suicidal ideation. These vulnerabilities at such a critical stage of development aƯect the way young people remember, learn, and make decisions. As a result, youth who join Take a Hike have often turned previously to destructive coping behaviours like skipping school, isolating, or using substances, and most are at risk of leaving school without graduating. TAH works to provide youth with a safe environment where they can build resilience and succeed. Demographic information based on our 2023-2024 program year indicated: • 41% had poverty presenting as an issue of concern; Page 610 of 818
Page 611
TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION • 62% have special education designation; • 49% have experienced three or more Adverse Childhood Experiences (ACEs), including but not limited to neglect, abuse, or household conflict such as substance use or domestic violence, which can increase the risk of physical and mental illness later in life; • 84% have diagnosed or emerging mental health concerns; • 55% struggled with substance use or received addictions treatment; • 12% are currently in Ministry of Children & Family Development (MCFD) care or were in MCFD care in the past; and • 37% had experience with the criminal justice system or had previous involvement with police.
The youth who come to TAH are capable and motivated. They just need the right environment—one that is nurturing, stable, and safe—where they can develop the self-confidence and skills that will serve them throughout their lives. Many don’t find this at home or at school. An education system designed for the majority sometimes leaves the vulnerable behind. This is where Take a Hike works.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “In the long term, Take a Hike’s overall goal is for youth to become resilient individuals with the skills and mental and physical well-being needed to navigate the challenges of young adulthood beyond Take a Hike. Our objective is to engage vulnerable youth in a full-time mental health and well-being program that incorporates intentional and continuous clinical counselling and outdoor land-based learning in a safe and caring community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“Through embracing all that Take a Hike has to oƯer, youth make positive changes and experience growth in their knowledge, skills, attitudes, and values in the following outcome areas:
- Improvements in mental and physical well-being, relationships, and coping behaviour
- Improvements in social skills, decision-making, and goal setting
- Improvements in academic development and success, leading to high school graduation”
QUESTION: Page 611 of 818
Page 612
TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “Free of cost for youth participants and delivered full-time in the classroom throughout the school year, with open access to counselling throughout the summer, Take a Hike's distinctive approach integrates clinical therapy supports while immersing youth in outdoor activities to learn self-empowerment and build capacity to succeed. This program model creates a unique environment for youth to engage in four key program pillars: -Clinical Counselling: A full-time, embedded mental health clinician helps youth build social and emotional skills, find healthy ways to cope with life’s stressors, and improve mental health and well-being daily during the school year. Clinicians also provide continuity of support through the summer months. For many youth, our program is their first encounter with therapy. -Land-based Learning: Youth spend one day outside the classroom each week, with two multi-day wilderness trips taken in the fall and spring. Around one half to three quarters of participants will leave their community for the first time with Take a Hike. -Community Involvement: Youth build connections in their local communities and gain work experience through regular volunteering. In parallel, local volunteers mentor and tutor youth in the program and youth learn that they are a valued part of their communities. -Academics: Youth can complete all classes required for their high school diploma through individual education plans, and through cross-curricular and experiential learning integrated into land-based activities. The program timeline follows the school year. TAH welcomed youth participants in September 2024 and will facilitate another intake in February 2025. Youth attend the program 5 days per week, Monday to Friday, September 2024 through June 2025. Youth also receive counselling support throughout summer months as needed. Throughout the school year, youth participate in the four pillars of the program outlined above: Clinical Counselling, Land-based Learning, Community Engagement, and Academics.࣯Youth also receive personal, tailored supports that empower them to make necessary changes in their lives, improve their engagement in academics and their community, and allow them to learn valuable skills and coping strategies that can impact them in school and in life. Eligible grade 12 youth graduate in June and TAH compiles and analyzes program metrics collected throughout the year to evaluate and develop programming as well as determine cohort and staƯ improvements. We share these impact measures, along with youth stories and program highlights, in our annual report each fall.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: “We currently have 16 youth enrolled in the Take a Hike Sooke program. Participants are based in the Sooke-Westshore communities and within the catchment area of School District #62. Of the 16 currently Page 612 of 818
Page 613
TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION enrolled youth, 5 are from the Langford community.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “Support from the City of Langford would provide life-changing opportunities for up to 18 youth across the Langford, Sooke, and Westshore communities. Funding from local communities also show youth in the program that they are surrounded by a community of people that care about their well-being. Philanthropic support makes the program possible and allows Take a Hike to engage more youth in need across the Vancouver Island region. Without funding, youth in this community would have fewer mental health resources available to them. If no funding or partial funding were provided, we would look to secure additional funds through other community sources. Thanks to long-standing support from a community of dedicated donors, such as McCall MacBain Foundation and Allan and Gill Gray Philanthropy, RBC Foundation, Coast Capital Savings, and Canadian Tire Jumpstart Charities, TAH has a strong foundation on which to build upon and scale our program, however, with the surging demands for more youth mental health support, the need for programs like TAH remains high.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: N/A
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “Take a Hike is supported by a variety of local, regional, and national funders, in addition to individual donors that ensure we are able to sustain all programming. We intend for program reach to continue expanding once this funding period ends. Significant multi-year gifts from community donors have grown TAH’s capacity to serve youth in communities across BC, scale our programming, and aƯord program sustainability. Take a Hike depends on philanthropic dollars to operate and meet the increasing demands for youth mental health supports. We continue to actively seek out individual, community, foundational, provincial, and federal funding on an ongoing basis, as well as recruit additional fundraisers to support our programming and expand our services to every community that needs it. Page 613 of 818
Page 614
TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION For the 2024-25 year, we have confirmed funding from the federal government through their Employment and Social Development Canada – Supports for Student Learning Program Grant. We’ve also secured the following provincial funding (not all are directed towards the Sooke program): • Regional District of Nanaimo - $4,000 • Town of Lake Cowichan - $1,000 • City of Duncan - $1,000 • District of Sooke - $3,500 • District of West Vancouver - $12,000 • Regional District of Nanaimo - $4,000 • District of Saanich - $2,000”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “At Take a Hike, youth benefit from the healing and connective power of the land, spending one day outside the classroom each week and during two multi-day trips in fall and spring. Through these trips, youth have opportunities to learn in ways that traditional education doesn't usually oƯer. Youth are also able to participate in cross-curricular academics while engaging in outdoor activities. For example, youth may learn about vectors as they paddle on the water or when they hang their food on a camping trip.࣯ In addition, TAH’s land-based learning pillar—learning on and from the land—supports environmental stewardship within the community. Youth are taught to be caretakers of the land they live, work, and play in, following the “leave no trace” principle. This trains youth to be the next generation of land stewards and positively benefits the environmental sustainability of their local communities.࣯Through this, Take a Hike inherently has environmental and sustainability aspects weaved into programming.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “Volunteering and community involvement are an essential part of TAH’s programming. Community volunteers help youth develop more safe, caring relationships with adults and make youth aware of the wider community that cares about their well-being, is here to support them, and wants to see them succeed. We see this as a valuable opportunity for engagement and positive role-modeling for the youth we work with. Volunteer opportunities may include (and have included)࣯fundraising event support, gear room clean-ups, or classroom support such as tutoring, chaperoning, or mentoring youth. We would be more than happy to discuss further volunteer opportunities with you and ensure that activities align with the capacity of both parties. For more information on volunteering opportunities, please contact Jaydeen Williams, Manager of Philanthropy (contact details included in this application).” Page 614 of 818
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TAKE A HIKE FOUNDATION 2025 GRANT IN AID APPLICATION QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Use of Funds: Funding of $10,000 from the City of Langford will go toward outdoor land-based learning (LBL) costs in our Sooke program. These costs include outdoor gear for up to 18 youth, such as boots, tents, backpacks, and jackets, as well as park fees and trip food, so youth can participate in weekly out-days and multi-day wilderness trips. Some examples of activities that funding will facilitate for youth throughout the year include, hiking, camping, climbing, kayaking, and paddling. Outdoor land-based learning support youth in their mental well-being, relationship-building, and academic learning. Last year, youth in the program explored many local recreational and community engagement opportunities, including (but not limited to): • Hiking at Matheson Lake, Heart Lake, Elk Lake, Mt. Wells, and East Sooke Regional Park • Camping in Vargas Island • Kayaking in Brentwood Bay • Learning to build fire and other camping skills at the French Beach Campground • Tubing and snowshoeing at Mt. Washington Being outdoors allows staƯ and youth to interact through shared experience, which builds healthy and secure attachment and supports mental health and counselling work with youth. Spending time in nature takes youth away from daily stressors and distractions, as well as helps them to self-regulate and engage in self-reflection. Cross-curricular academics covering sciences, math, and other subjects are also incorporated into outdoor LBL activities, allowing youth to learn hands-on and with real-life applications.࣯ At Take a Hike, we believe that being in nature has a restorative power and for many youth in the program, this is their first experience in the outdoors. It is on these outdoor trips, when youth are away from their negative coping mechanisms and habits, that they begin to fully benefit from Take a Hike and actively choose to make changes in their lives for the better.࣯ For more details on the Take a Hike program and the impact we make in BC communities, our current annual report can be found here: https://takeahikefoundation.org/about-us/annual-report/” Page 615 of 818
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023 Page 616 of 818
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17th floor, 1030 West Georgia St., Vancouver, BC, Canada V6E 2Y3 Tel: 604. 714. 3600 Fax: 604. 714. 3669 Web: manningelliott.com INDEPENDENT AUDITORS' REPORT To the Members of Take a Hike Youth Mental Health Foundation Report on the Financial Statements Qualified Opinion We have audited the financial statements of Take a Hike Youth Mental Health Foundation (the "Foundation"), which comprise the statement of financial position as at June 30, 2023, and the statements of operations and changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion section of our report, the accompanying financial statements present fairly, in all material respects, the financial position of the Foundation as at June 30, 2023, and the results of its operations and cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Basis for Qualified Opinion In common with many charitable organizations, the Foundation derives revenue from donations, the completeness of which is not susceptible of satisfactory audit verification. Accordingly, our verification of these revenues was limited to the amounts recorded in the records of the Foundation and we were not able to determine whether any adjustments might be necessary to donation revenue, excess of revenues over expenses, assets, and changes in net assets as at June 30, 2023 and for the year then ended. Our audit opinion on the financial statements for the year ended June 30, 2022 was also modified accordingly because of the possible effects of this limitation of scope. We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditors' Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Foundation in accordance with ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Foundation's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Foundation or to cease operations, or has no realistic alternative but to do so. Those charged with governance are responsible for overseeing the Foundation's financial reporting process. Auditors' Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditors' report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements.
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17th floor, 1030 West Georgia St., Vancouver, BC, Canada V6E 2Y3 Tel: 604. 714. 3600 Fax: 604. 714. 3669 Web: manningelliott.com INDEPENDENT AUDITORS' REPORT As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Foundation’s internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Foundation’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditors' report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditors' report. However, future events or conditions may cause the Foundation to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Report on Other Legal and Regulatory Requirements As required by the British Columbia Societies Act, we report that, in our opinion, the accounting policies applied in preparing and presenting the financial statements in accordance with Canadian accounting standards for not-for-profit organizations have been applied on a basis consistent with that of the preceding year. MANNING ELLIOTT LLP Chartered Professional Accountants Vancouver, British Columbia November 30, 2023 2 Page 618 of 818
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION STATEMENT OF FINANCIAL POSITION AS AT JUNE 30, 2023 2023 2022 ASSETS CURRENT Cash $ 2,178,681 $ 1,213,716 GST receivable 36,255 11,550 Interest receivable 26,332
Prepaid expenses and other current assets 17,171 32,270 2,258,439 1,257,536 CAPITAL ASSETS (Note 3) 434,362 223,971
$ 2,692,801 $ 1,481,507 LIABILITIES CURRENT Accounts payable and accrued liabilities $ 99,493 $ 101,784 Current portion of deferred contributions (Note 4) 1,187,205 149,859 1,286,698 251,643 DEFERRED CONTRIBUTIONS (Note 4)
135,351 DEFERRED CONTRIBUTIONS RELATED TO CAPITAL ASSETS (Note 5) 334,650 248,433 1,621,348 635,427 COMMITMENT (Note 6) NET ASSETS 1,071,453 846,080 $ 2,692,801 $ 1,481,507 Approved by the Board _____________________________ Director _____________________________ Director
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION STATEMENT OF OPERATIONS AND CHANGES IN NET ASSETS FOR THE YEAR ENDED JUNE 30, 2023 2023 2022 REVENUE Donations $ 2,578,877 $ 2,039,593 Federal government funding 1,079,938
Deferred contributions recognized (Note 4) 285,210 713,055 Interest revenue 31,799 8,208 3,975,824 2,760,856 DIRECT PROGRAM EXPENSES Clinical counselling 852,440 624,743 Program support 808,234 474,966 Land-based learning 364,027 309,657 Expansion 363,406 282,785 Student engagement and other 36,273 22,558
Total direct program expenses
2,424,380
1,714,709
INDIRECT PROGRAM EXPENSES Fund development 944,427 757,871 Administration 361,142 317,880 Total indirect program expenses 1,305,569 1,075,751 3,729,949 2,790,460 EXCESS (DEFICIENCY) OF REVENUE OVER EXPENSES FROM OPERATIONS 245,875 (29,604) OTHER INCOME (EXPENSES) Amortization of deferred contributions related to capital assets (Note 5) 41,984 42,542 Government subsidies
108,434 Loss on disposal of capital assets (9,419)
Amortization expense (53,067) (55,993) (20,502) 94,983 EXCESS OF REVENUE OVER EXPENSES FOR THE YEAR 225,373 65,379 NET ASSETS, BEGINNING OF YEAR 846,080 780,701
NET ASSETS, END OF YEAR $ 1,071,453 $ 846,080
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION STATEMENT OF CASH FLOWS FOR THE YEAR ENDED JUNE 30, 2023 2023 2022 OPERATING ACTIVITIES
Cash receipts from donors and government funding for operations $ 3,634,110 $ 2,154,366
Cash paid to suppliers, employees and contractors (3,717,141) (2,763,122)
Interest received 5,467 8,208
Government subsidies
108,434
(77,564) (492,114)
INVESTING AND FINANCING ACTIVITIES
Receipt of deferred contributions from donors 1,187,205
Receipt of deferred contributions related to capital assets 128,201 129,794
Purchase of capital assets (272,877) (103,054)
1,042,529 26,740
INCREASE (DECREASE) IN CASH 964,965 (465,374) CASH, BEGINNING OF YEAR 1,213,716 1,679,090
CASH, END OF YEAR $ 2,178,681 $ 1,213,716
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023 PURPOSE OF THE FOUNDATION Take a Hike Youth Mental Health Foundation (the “Foundation”), formerly operating as Take a Hike Youth at Risk Foundation, was incorporated on October 5, 2000, under the Society Act of the Province of British Columbia, and subsequently transitioned to the British Columbia Societies Act. The Foundation is a registered charity under the Income Tax Act (Canada) and is accordingly exempt from income taxes (charity number: 89139 4611 RR 0001). The purpose of the Foundation is to fund and deliver the full-time mental health and emotional well-being program it operates in partnership with the Vancouver, Kootenay-Columbia, Burnaby, Delta, Nanaimo/Ladysmith, Cowichan Valley, Saanich, Sooke and Nicola-Similkameen school districts and Stz’uminus Education Society. The Foundation's 2021-2026 Strategic Plan calls for the Foundation to grow to 16 programs in the Lower Mainland, Vancouver Island, and Thompson-Okanagan region, while developing a plan for growth beyond BC. The Foundation's future growth plan is to partner with every school district in British Columbia with the desire, need, and capacity to offer the Take a Hike program.
The Foundation empowers youth experiencing vulnerability to change the trajectory of their lives with a full-time mental health and emotional well-being program embedded in an alternate education classroom. The Foundation engages youth with intentional, continuous clinical counselling, outdoor experiential learning, and community. Our public school district partners provide high quality education. Together we empower youth with the skills and resilience they need to graduate high school, build healthy relationships, and achieve success – however they define it. The continued operation of the Foundation's programs is dependent on the contributions received from donors and requires the Foundation to make ongoing commitments to youth, school districts, staff members and communities. The Foundation’s fundraising revenues are uncertain from year-to-year, while committed expenses are certain. It has set a goal of having cash reserves at least equal to five months of operating expenses. 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES These financial statements have been prepared in accordance with Canadian accounting standards for not-for-profit organizations ("ASNPO") under Part III of the CPA Canada Handbook - Accounting. Financial statements prepared in accordance with ASNPO are also in accordance with Canadian generally accepted accounting principles ("GAAP"). These financial statements have, in management's opinion, been prepared within reasonable limits of materiality using the significant accounting policies noted below: (a) Financial instruments The Foundation's financial instruments consist of cash and accounts payable. The Foundation initially measures all of its financial assets and liabilities at fair value. The Foundation subsequently measures all of its financial assets and liabilities at amortized cost. Financial assets measured at amortized cost are tested for impairment when there are indicators of impairment. The amount of any write-down that is determined is recognized in the statement of operations. A previously recognized impairment loss may be reversed to the extent of any improvement, provided it is no greater than the amount that would have been reported at the date of the reversal had the impairment not been recognized previously. The amount of the reversal is recognized in the statement of operations in the period in which it is determined. (b) Cash Cash consists of cash on deposit and guaranteed investment certificates.
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023 1. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) (c) Capital assets Capital assets are recorded at historical cost and amortized over their estimated useful lives applying the following annual rates and methods:
Automobiles 20% declining balance method Computer software 3 years straight-line method Equipment 30% declining balance method The Foundation's policy is to record a write-down of a capital asset's fair value or replacement cost when conditions indicate that a capital asset is impaired. Such conditions include when the capital asset no longer contributes to the Foundation's ability to provide goods and services or when the value of future economic benefits or service potential associated with the capital asset is less than its net carrying amount. Write-downs are recognized in the statement of operations and are not reversed. (d) Revenue recognition The Foundation follows the deferral method of accounting for contributions. Restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Contributions restricted for the purchase of capital assets are amortized to revenue at the same rate as the related capital assets. Unrestricted contributions are recognized as revenue when received or receivable if the amount can be reasonably estimated and collection is reasonably assured. The Foundation records contributed materials and services at their fair value when fair value is readily determinable and when the materials and services are used in the normal course of operations and would otherwise have been purchased. In accordance with this policy, the Foundation does not record the contributions of its partner school districts that are provided to operate the alternative education program at their respective district. Such contributions include providing the teacher and youth worker, classroom space and administrative support. During the year, the Foundation recognized contributed materials with a fair value of $Nil (2022 - $42,619) in the statement of operations. (e) Allocation of expenses The Foundation reports its expenses by function with each of the functions being allocated a portion of the Foundation's total salaries and benefits and overhead costs. The allocation of salaries and benefits is based on the relative amount of time the Foundation's employees work on each function. The allocation of overhead costs is based on each function's proportionate usage of the Foundation's office space. Details of the amounts allocated are disclosed in Note 7. (f) Use of estimates The preparation of the financial statements in conformity with ASNPO requires management to make estimates and assumptions about future events that affect the reported amounts of assets, liabilities, revenues and expenses as at the end of or during the reporting period. Management believes that the estimates used are reasonable and prudent, however, actual results could differ from those estimates. Significant areas requiring the use of management estimates relate to the determination of the useful lives of capital assets used for calculating amortization, recognition of deferred contributions, and the amounts recorded as accrued liabilities.
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023 2. FINANCIAL INSTRUMENTS RISKS The Foundation's financial instruments are described in Note 1(a). In management's opinion, the Foundation is not exposed to significant financial instruments risk except as outlined below. In addition, the Foundation is not exposed to any material concentrations of risk and there have been no changes in risk exposure from the prior year. (a) Credit risk Credit risk arises from the potential that a counter party will fail to perform its obligations. The Foundation is not exposed to significant credit risk from its receivables as amounts recoverable from the Canada Revenue Agency are at no risk of default. (b) Liquidity risk Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The Foundation is exposed to this risk mainly in respect of its accounts payable. The Foundation mitigates this risk by maintaining sufficient cash reserves and monitoring timely collections of its donations. (c) Market risk Market risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices. Market risk comprises three types of risk: currency risk, interest rate risk, and other price risk. (d) Currency risk Currency risk arises from fluctuations of foreign exchange rates and the degree of volatility of these rates. The Foundation is not exposed to currency risk as all of its financial instruments are denominated in Canadian dollars. (e) Interest rate risk Interest rate risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in interest rates. The Foundation is not exposed to interest rate risk. (f) Other price risk Other price risk is the risk that the fair value or future cash flows of a financial instrument will fluctuate because of changes in market prices (other than those arising from currency risk or interest rate risk), whether those changes are caused by factors specific to the individual financial instrument or its issuer, or factors affecting all similar financial instruments traded in the market. The Foundation is not exposed to other price risk. 3. CAPITAL ASSETS 2023 2022
Accumulated
Net book Net book Cost
amortization
value value Automobiles $ 640,256 $ 207,498 $ 432,758 $ 221,966 Computer software 18,450
18,450
Equipment 21,158
19,554
1,604 2,005 $ 679,864 $ 245,502 $ 434,362 $ 223,971
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023 4. DEFERRED CONTRIBUTIONS Deferred contributions of $1,187,205 (2022 - $285,210) represent donations which have certain use restrictions set by the donors. As at June 30, 2023, the use restrictions relate to the use of funds for the following fiscal year. The continuity of deferred contributions received and spent during the year is as follows: 2023 2022 Opening balance $ 285,210 $ 1,049,792 Contributions received during the year 1,187,205
Amounts spent during the year (285,210) (713,055) Transfer from deferred contributions related to capital assets
(51,527) 1,187,205 285,210 Current portion of deferred contributions (1,187,205) (149,859) $
$ 135,351 The current portion of deferred contributions is anticipated by management to be spent within the following fiscal year. 5. DEFERRED CONTRIBUTIONS RELATED TO CAPITAL ASSETS 2023 2022 Opening balance $ 248,433 $ 109,654 Received during the year 128,201 129,794 Transfer from deferred contributions
51,527 Amortized to revenue (41,984) (42,542) $ 334,650 $ 248,433
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TAKE A HIKE YOUTH MENTAL HEALTH FOUNDATION NOTES TO FINANCIAL STATEMENTS FOR THE YEAR ENDED JUNE 30, 2023 6. COMMITMENT The Foundation leases its office premises under an agreement with an expiration date of April 30, 2027. Subsequent to year end, the Foundation entered into a new lease agreement commencing on December 1, 2023 for the expansion of its office premises with an expiration date of November 30, 2028. Minimum payments including basic rent and occupancy costs over the next five years are anticipated to be as follows: 2024 $ 174,483 2025 239,347 2026 241,988 2027 230,830 2028 152,516 $ 1,039,164 7. ALLOCATION OF EXPENSES Pursuant to the policy described in Note 1(e), the Foundation's administration expenditures which have been allocated to other programs are as follows: Program Support Fund Development Expansion Administration Overhead costs $ 80,181 $ 72,084
$ 61,030 $ (213,295) Salaries and benefits 237,946
115,484
159,180 (512,610) $ 318,127 $ 187,568
$ 220,210 $ (725,905) 8. BRITISH COLUMBIA SOCIETIES ACT In accordance with the British Columbia Societies Act, the Foundation is required to provide the total number of employees and/or contractors, including corporations, whose annual remuneration is greater than $75,000. During the year ended June 30, 2023, the Foundation's employees included 13 staff members who were remunerated greater than $75,000 per annum, for a total of $1,426,343 (2022 - 6 staff members for a total of $658,373).
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2024-25 Take a Hike Operating and Sooke Program Budget Expenses 2024-25 Operating Budget Sooke Program Direct Program Mental Health Clinician Salary and Benefits $ 1,615,483 $103,899 Land-based Learning Specialist Salary & Benefits $ 234,178 $20,174 Transportation Salary and Benefits $ 93,500 $8,500 Land-based Learning Costs $ 123,000 $1,000 Weekly Out-Days $ 48,800 $3,600 Multi-day Expeditions $ 78,000 $6,000 Vehicle Maintenance & Gas 27,500 $ $2,500 Vehicle Insurance 17,600 $ $1,600 Transportation 42,000 $ $0 Youth Engagement & Other 18,950 $ $1,040 Meal Program 21,500 $ $2,000 IDEA and Educational fund 32,000 $ $2,000 Other direct program staff 749,055 $ $49,937 Total Direct Program $ 3,101,566 $202,250 Program Support Costs Program Leadership Staff 560,115 $ $37,341 Staff - Growth 449,109 $ $0 Expenses 640,600 $ $18,080 Total Program Support 1,649,824 $ $55,421 Development Salary and Benefits 1,470,540 $ $98,036 Staff - Growth 75,573 $ $0 Expenses 426,960 $ $28,464 Total Development 1,973,073 $ $126,500 Shared Services Salary and Beneftis 529,185 $ $35,279 Expenses 189,996 $ $12,666 Total Shared Services 719,181 $ $47,945 Total Expenses 7,443,644 $ $432,116 Anticipated Revenues Organization Name Amount Confirmed? City of Langford - this request 10,000 No Employment and Social Development Canada – Supports for Student Learning Program 133,000 Yes District of Sooke 3,500 Yes First West Foundation $4,000 Yes Victoria Foundation $15,000 Yes Allan & Gill Gray Philanthropy $20,000 Yes McCall MacBain Foundation $16,000 Yes Canadian Tire Jumpstart Charities $7,300 Yes Coast Capital Savings $10,000 No RBC Foundation $5,000 No Coastal Community Credit Union (CCCU) $1,000 No BC Gaming Community Grants $15,000 No Other individual, corporate, and community donors $192,316 No Total $432,116 Page 627 of 818
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GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT : Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION : 1. Are you registered under the Societies Act? YES NO 2. Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: (c) of the Freedom of Information and -478- nd Page 628 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 630 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 631 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 632 of 818
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E 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Page 633 of 818
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Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current with a postal code. You have on page 1 of this document. You have to this application. You have to this application. If you have any questions about this form, the application process, or the Grant in Aid program, please contact the Send us an email: Call us: 250-478-7882 Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 Please submit completed applications by email to or by mail to the address above. We do not require a printed copy of your application. nd Floor of 877 Goldstream Avenue V9B 2X8. Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 634 of 818
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GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT : Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION : 1. Are you registered under the Societies Act? YES NO 2. Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: (c) of the Freedom of Information and -478- nd Page 644 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 646 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 647 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 648 of 818
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E 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Page 649 of 818
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Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current with a postal code. You have on page 1 of this document. You have to this application. You have to this application. If you have any questions about this form, the application process, or the Grant in Aid program, please contact the Send us an email: Call us: 250-478-7882 Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 Please submit completed applications by email to or by mail to the address above. We do not require a printed copy of your application. nd Floor of 877 Goldstream Avenue V9B 2X8. Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 650 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Financial Statements Year Ended March 31, 2024 Page 657 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Index to Financial Statements Year Ended March 31, 2024 Page INDEPENDENT AUDITOR'S REPORT 1 - 2 FINANCIAL STATEMENTS Statement of Financial Position 3 Statement of Operations 4 Statement of Changes in Net Assets 5 Statement of Cash Flows 6 Notes to Financial Statements 7 - 11 Schedule 1: Operating Costs 12 Page 658 of 818
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INDEPENDENT AUDITOR'S REPORT To the Members of Victoria Sexual Assault Centre Society Report on the Financial Statements Qualified Opinion We have audited the financial statements of Victoria Sexual Assault Centre Society (the "Society"), which comprise the statement of financial position as at March 31, 2024, and the statements of operations, changes in net assets and cash flows for the year then ended, and notes to the financial statements, including a summary of significant accounting policies. In our opinion, except for the possible effects of the matter described in the Basis for Qualified Opinion section of our report, the accompanying financial statements present fairly, in all material respects, the financial position of the Society as at March 31, 2024, and the results of its operations and cash flows for the year then ended in accordance with Canadian accounting standards for not-for-profit organizations. Basis for Qualified Opinion In common with many not-for-profit organizations, the Society derives revenue from donations and fundraising activities the completeness of which is not susceptible to satisfactory audit verification. Accordingly, verification of these revenues was limited to the amounts recorded in the records of the Society. Therefore, we were not able to determine whether any adjustments might be necessary to donations and fundraising revenue, excess of revenues over expenses, and cash flows from operations for the year ended March 31, 2024, current assets and net assets as at March 31, 2024. We conducted our audit in accordance with Canadian generally accepted auditing standards. Our responsibilities under those standards are further described in the Auditor's Responsibilities for the Audit of the Financial Statements section of our report. We are independent of the Society in accordance with ethical requirements that are relevant to our audit of the financial statements in Canada, and we have fulfilled our other ethical responsibilities in accordance with these requirements. We believe that the audit evidence we have obtained is sufficient and appropriate to provide a basis for our qualified audit opinion. Other Matter The financial statements for the year ended March 31, 2023 were audited by another auditor who expressed an unmodified opinion on those financial statements on August 28, 2023. Responsibilities of Management and Those Charged with Governance for the Financial Statements Management is responsible for the preparation and fair presentation of the financial statements in accordance with Canadian accounting standards for not-for-profit organizations, and for such internal control as management determines is necessary to enable the preparation of financial statements that are free from material misstatement, whether due to fraud or error. In preparing the financial statements, management is responsible for assessing the Society's ability to continue as a going concern, disclosing, as applicable, matters related to going concern and using the going concern basis of accounting unless management either intends to liquidate the Society or to cease operations, or has no realistic alternative but to do so. (continues) 1
2
604 639 0909 clearlinecpa.ca
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Independent Auditor's Report to the Members of Victoria Sexual Assault Centre Society (continued) Those charged with governance are responsible for overseeing the Society's financial reporting process. Auditor's Responsibilities for the Audit of the Financial Statements Our objectives are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance, but is not a guarantee that an audit conducted in accordance with Canadian generally accepted auditing standards will always detect a material misstatement when it exists. Misstatements can arise from fraud or error and are considered material if, individually or in the aggregate, they could reasonably be expected to influence the economic decisions of users taken on the basis of these financial statements. As part of an audit in accordance with Canadian generally accepted auditing standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also: Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control. Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Society’s internal control. Evaluate the appropriateness of accounting policies used and the reasonableness of accounting estimates and related disclosures made by management. Conclude on the appropriateness of management’s use of the going concern basis of accounting and, based on the audit evidence obtained, whether a material uncertainty exists related to events or conditions that may cast significant doubt on the Society’s ability to continue as a going concern. If we conclude that a material uncertainty exists, we are required to draw attention in our auditor’s report to the related disclosures in the financial statements or, if such disclosures are inadequate, to modify our opinion. Our conclusions are based on the audit evidence obtained up to the date of our auditor’s report. However, future events or conditions may cause the Society to cease to continue as a going concern. Evaluate the overall presentation, structure and content of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation. We communicate with those charged with governance regarding, among other matters, the planned scope and timing of the audit and significant audit findings, including any significant deficiencies in internal control that we identify during our audit. Report on Other Legal and Regulatory Requirements As required by the Societies Act of British Columbia, we report that, in our opinion, the accounting policies applied in preparing and presenting the financial statements in accordance with Canadian Accounting Standards for Not-for- profit Organizations have been applied on a basis consistent with that of the preceding year. Vancouver, BC August 18, 2024 CHARTERED PROFESSIONAL ACCOUNTANTS Page 660 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Statement of Financial Position March 31, 2024 Operating Restricted 2024 2023 Fund Funds Restated (Note 3) ASSETS Current Cash $ 1,378,830 $ 225,000 $ 1,603,830 $ 963,510 Term deposits
100,000 100,000 100,000 Amounts receivable 53,556
53,556 58,272 Prepaid expenses 10,249
10,249 9,711 1,442,635 325,000 1,767,635 1,131,493 Capital assets (Note 4)
559,416 559,416 565,248 $ 1,442,635 $ 884,416 $ 2,327,051 $ 1,696,741 LIABILITIES AND NET ASSETS Current Accounts payable and accrued liabilities $ 47,595 $
$ 47,595 $ 57,010 Wages payable 112,839
112,839 60,897 Deferred contributions (Note 6) 768,228
768,228 282,925 Current portion of long term debt (Note 5)
16,334 16,334 408,279 928,662 16,334 944,996 809,111 Long term debt (Note 5)
375,257 375,257
928,662 391,591 1,320,253 809,111 Net Assets Invested in capital assets
167,825 167,825 156,972 Unrestricted 513,973
513,973 405,658 Internally restricted
325,000 325,000 325,000 513,973 492,825 1,006,798 887,630 $ 1,442,635 $ 884,416 $ 2,327,051 $ 1,696,741 ON BEHALF OF THE BOARD
Director
Director See notes to financial statements 3 Page 661 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Statement of Operations Year Ended March 31, 2024 Operating Restricted 2024 2023 Fund Funds Restated (Note 3) REVENUES Grants $ 1,240,174 $
$ 1,240,174 $ 1,320,407 Contract revenue 798,873
798,873 753,815 Bequest 247,007
247,007
Donations and fundraising 173,374
173,374 213,723 Other 68,042
68,042 35,611 Fees and compensation
1,989 2,527,470
2,527,470 2,325,545 EXPENDITURES (Schedule 1) 2,359,448 25,747 2,385,195 2,254,271 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES FROM OPERATIONS 168,022 (25,747) 142,275 71,274 Amortization
23,107 23,107 29,620 EXCESS (DEFICIENCY) OF REVENUES OVER EXPENDITURES $ 168,022 $ (48,854) $ 119,168 $ 41,654 See notes to financial statements 4 Page 662 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Statement of Changes in Net Assets Year Ended March 31, 2024 Operating Fund Internally Restricted Funds Invested in Capital Assets 2024 2023 Restated (Note 3) NET ASSETS - BEGINNING OF YEAR $ 405,658 $ 325,000 $ 156,972 $ 887,630 $ 845,976 Excess of revenues over expenditures 168,022
(48,854) 119,168 41,654 Interfund transfers (Note 7) (42,435)
42,435
Purchase of capital assets (17,272)
17,272
NET ASSETS - END OF YEAR $ 513,973 $ 325,000 $ 167,825 $ 1,006,798 $ 887,630 See notes to financial statements 5 Page 663 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Statement of Cash Flows Year Ended March 31, 2024 2024 2023 Restated (Note 3) OPERATING ACTIVITIES Excess of revenues over expenditures $ 119,168 $ 41,654 Item not affecting cash: Amortization of capital assets 23,107 29,620 142,275 71,274 Changes in non-cash working capital: Amounts receivable 4,716 5,708 Prepaid expenses (538) (450) Accounts payable and accrued liabilities (9,418) 21,640 Wages payable 51,942 (55,167) Goods and services tax payable
(2,948) Deferred contributions 485,303 (212,818) 532,005 (244,035) Cash flow from (used by) operating activities 674,280 (172,761) INVESTING ACTIVITY Purchase of capital assets (17,272)
FINANCING ACTIVITY Repayment of long term debt (16,688) (18,213) INCREASE (DECREASE) IN CASH FLOW 640,320 (190,974) Cash - beginning of year 963,510 1,154,484 CASH - END OF YEAR $ 1,603,830 $ 963,510 CASH FLOWS SUPPLEMENTARY INFORMATION Interest paid $ 25,747 $ 19,265 See notes to financial statements 6 Page 664 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Notes to Financial Statements Year Ended March 31, 2024 1. PURPOSE OF THE SOCIETY The purpose of the Victoria Sexual Assault Centre (the "Society") is to support, empower and advocate for women and trans* community members who are survivors of sexual assault and sexual abuse; and to work towards the prevention of (sexual) violence. The Society is incorporated under the Society Act of British Columbia and has been approved by Revenue Canada Taxation as a registered charity under paragraph 149(1)(f) of the Income Tax Act of Canada, subject to compliance with the rules contained therein. The Society receives a substantial amount of funding from government sources and is dependent upon this funding to maintain operations at current service levels. The Stopping the Violence and Victim Services contracts with the Province of British Columbia account for 42% (2023 restated - 33%) of the Society's revenues. These contracts have both been renewed for the 2025 fiscal year 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES Basis of presentation The financial statements were prepared in accordance with Canadian accounting standards for not-for-profit organizations (ASNPO). Revenue recognition Victoria Sexual Assault Centre Society follows the deferral method of accounting for contributions and records its activities to the following funds: The Operating Fund accounts for the Society's fundraising grant and program operations. The Restricted Funds include the following:
- The General Contingency Fund provides for unforeseen expenditures that may be necessary to maintain the Society's obligations to its clients and staff.
- The Capital Fund reports transactions related to the Society's capital assets. Unrestricted contributions are recognizes as revenue when received or receivable if the amount to be received can be reasonably estimated and collection is reasonably assured. Restricted contributions are recognized as revenues in the year in which the related expenses are incurred. Contributions restricted for the purpose of acquiring capital assets are recorded as deferred capital contributions and are amortized into revenue over the useful lives of the corresponding assets acquired. Cash and cash equivalents Cash includes cash and cash equivalents. Cash equivalents are investments in treasury bills and are valued at cost plus accrued interest. The carrying amounts approximate fair value because they have maturities at the date of purchase of less than ninety days. Capital assets Capital assets are stated at cost or deemed cost less accumulated amortization and are amortized over their estimated useful lives on a straight-line basis at the following rates and methods: Buildings 25 years straight-line method Computer equipment 5 years straight-line method Furniture and fixtures 5 years straight-line method Leasehold improvements 5 years straight-line method Website 3 years straight-line method The Society regularly reviews its capital assets to eliminate obsolete items. Government grants are treated as a reduction of capital assets cost. (continues) 7 Page 665 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Notes to Financial Statements Year Ended March 31, 2024 2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (continued) Use of estimates The preparation of financial statements in conformity with Canadian accounting standards for not-for-profit organizations requires management to make estimates and assumptions that affect the reported amount of assets and liabilities, disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the period. Such estimates include accrual of receivable, amortization of capital assets and accrual of amounts payable. Actual results could differ from these estimates. Contributed services The operations of the organization depend on both the contribution of time by volunteers and donated materials from various sources. The fair value of donated materials and services cannot be reasonably determined and are therefore not reflected in these financial statements. Net assets a) Net assets invested in capital assets represents the Society’s net investment in capital assets which is comprised of the unamortized amount of capital assets purchased with restricted funds. b) Internally restricted net assets are funds which have been designated for a specific purpose by the organization’s Board of Directors. This amount is not available for other purposes without the approval of the Board of Directors c) Unrestricted net assets comprise the excess of revenue over expenses accumulated by the organization each year, not of transfers, and are available for general purposes. 3. RESTATEMENT During the year ended March 31, 2023, 2023 quarter four grant revenue of $50,079 was not accrued for at year end. This revenue was previously recorded when received and not when the Society was entitled to receive the grant, per the revenue recognition policy. Grant revenue previously received of $28,500 and $58,447 was deferred and expected to be recorded as revenue, as expenses relating to this funding was incurred. Due to timing, all funds relating to this grant with a completion period of March 31, 2023 was not recognized as revenue by the end of March 31, 2023. The above resulted in revenue being understated by $137,026, deferred revenue being overstated by $86,947 and accounts receivable understated by $50,079. The Society corrected the above through a restatement of March 31, 2023 as follows: a) The statement of financial position at March 31, 2023 has been restated as follows: March 31 2023 Adjustment Restated Deferred contributions $ (369,872) $ 86,947 $ (282,925) Amounts receivable 8,193 50,079 58,272 Unrestricted net assets $ (268,632) $ (137,026) $ (405,658) b) Excess of revenues over expenses for the year ended March 31, 2023 has been restated as follows: March 31 2023 Adjustment Restated Grant revenue $ 1,183,381 $ 137,026 $ 1,320,407 Excess of revenues over expenses $ 1,183,381 $ 137,026 $ 1,320,407 8 Page 666 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Notes to Financial Statements Year Ended March 31, 2024 4. CAPITAL ASSETS 2024 2023 Accumulated Net book Net book Cost amortization value value Land $ 209,550 $
$ 209,550 $ 209,550 Buildings 534,333 219,303 315,030 331,548 Computer equipment 100,273 78,599 21,674 13,872 Furniture and fixtures 37,439 24,277 13,162 10,281 Leasehold improvements 82,225 82,225
Website 1,948 1,948
$ 965,768 $ 406,352 $ 559,416 $ 565,251 5. LONG TERM DEBT 2024 2023 VanCity Savings Credit Union mortgage, interest at 4.65%, repayable in blended monthly instalments of principal and interest of $3,123. Secured by a first mortgage on property located at 201-3060 Cedar Hill Road, Victoria, BC and is due in July 2023. $
$ 408,279 VanCity Savings Credit Union mortgage, interest at 7.04%, repayable in blended monthly instalments of principal and interest of $3,615. Secured by a first mortgage on property located at 201-3060 Cedar Hill Road, Victoria, BC and is due in October 2026. 391,591
391,591 408,279 Amounts payable within one year (16,334) (408,279) $ 375,257 $
Principal repayment terms are approximately: 2025 $ 16,334 2026 17,522 2027 357,706 $ 391,562 6. DEFERRED CONTRIBUTIONS 2024 2023 Restated Balance, beginning of year $ 282,925 $ 495,743 Restricted contributions received 1,746,334 1,440,132 Recognition of deferred contributions (1,261,031) (1,652,950) $ 768,228 $ 282,925 9 Page 667 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Notes to Financial Statements Year Ended March 31, 2024 7. INTERFUND TRANSFERS The Society transferred $42,435 (2023 - $37,478) from the unrestricted operating fund to the restricted fund to fund the purchase of capital assets and the repayment of long term debt. 8. CONTRIBUTIONS The Society is the income beneficiary of the Victoria Sexual Assault Centre Society Endowment established by the Victoria Foundation. The Society transfers funds to the Victoria Foundation to be maintained in the Endowment Fund, the net income from which is distributed to the Society semi-annually. 9. COMMITMENTS The Society has a long term lease with respect to shared building costs incurred. Future minimum lease payments as at year end are as follows: 2025 $ 34,038 10. EMPLOYEE PENSION PLAN The Society and certain of its employees contribute to the Municipal Pension Plan. The Plan is a multi- employer defined benefit plan. The British Columbia Pension Corporation administers the Plan, including the payment of pension benefits on behalf of employers and employees in accordance with the Public Sector Pension Plans act and the Municipal Pension Plan Rules. The risks and rewards associated with Plan's unfunded liability or surplus are shared between the employers and the Plan's members and may be reflected in their future contributions. During the year, the Society contributed $57,596 (2023 - 42,496) on behalf of the employees. Based on the most recent actuarial valuation as of December 2021, the Municipal Pension Plan is fully funded as of that date. Portions of any surplus or deficiency are not attributed to individual employers. 11. REMUNERATION PAID TO EMPLOYEES AND DIRECTORS Under the B.C. Societies Act regulations, all Societies, which are not designated as a member funded Society, are required to disclose any remuneration paid to employees and/or contractors that earn over $75,000, and disclose any payments made to Directors of the Society. For the year ended March 31, 2024 the Society had five (2023 - three) employees who had total remuneration of $447,084 (2023 - $240,500) for the year. There were no payments made to Directors during the year. 10 Page 668 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Notes to Financial Statements Year Ended March 31, 2024 12. FINANCIAL INSTRUMENTS Financial assets and liabilities are initially measured at fair value. Subsequent measurement of financial assets and liabilities are at cost or amortized cost. Financial assets measured at amortized cost include cash, restricted investments, amounts receivable and goods and services tax recoverable. Financial liabilities measured at amortized cost include accounts payable and accrued liabilities, and salaries, wages and vacation payable. The Society is exposed to various risks through its financial instruments and has a comprehensive risk management framework to monitor, evaluate and manage these risks. The following analysis provides information about the Society's risk exposure and concentration as of March 31, 2024. Liquidity risk Liquidity risk is the risk that an entity will encounter difficulty in meeting obligations associated with financial liabilities. The Society is exposed to this risk mainly in respect of its receipt of funds from provincial and federal grants and other sources to enable the Society in discharging its liabilities as they become due. The Society also has mortgage with Vancity which matures October 2026, as described in Note 5. Interest rate risk Interest rate risk is the risk that the value of a financial instrument might be adversely affected by a change in the interest rates. In seeking to minimize the risks from interest rate fluctuations, the Society manages exposure through its normal operating and financing activities. The Society is exposed to interest rate risk primarily through its floating interest rate bank indebtedness and credit facilities. Unless otherwise noted, it is management’s opinion that the Society is not exposed to significant other price risks arising from these financial instruments. 13. COMPARATIVE FIGURES Some of the comparative figures have been reclassified to conform to the current year's presentation. 11 Page 669 of 818
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VICTORIA SEXUAL ASSAULT CENTRE SOCIETY Schedule 1: Operating Costs Year Ended March 31, 2024 Operating Restricted 2024 2023 Fund Funds EXPENDITURES Accounting fees $ 35,166 $
$ 35,166 $ 19,500 Advertising and promotion 487
487 362 Consulting fees 63,174
63,174 91,299 Interest on long term debt
25,747 25,747 19,265 Meetings and conventions 6,719
6,719 7,617 Office 130,524
130,524 113,207 Professional fees 100,033
100,033 68,136 Rental 70,850
70,850 69,243 Repairs and maintenance 40,972
40,972 1,455 Salaries and wages 1,859,440
1,859,440 1,822,096 Telephone 34,543
34,543 32,558 Training 4,101
4,101 1,912 Travel 13,439
13,439 7,621 $ 2,359,448 $ 25,747 $ 2,385,195 $ 2,254,271 See notes to financial statements 12 Page 670 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I Wear2Start Society 216-733 Johnson Street, Victoria BC V8W 3C7 Zoey Wells zwells@wear2start.com I I 863294013RR0001 2,500 I 2,000 Page 672 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Wear2Start (W2S) is a federally registered, non-profit society, incorporated under the Society Act in
- We are based in Victoria and serve all self-identified women, including transgender, two-spirited, and gender- diverse individuals, in the Capital Regional District. Wear2Start relies on grants and donations, and our empowering work is done through our dedicated and passionate volunteers, one part-time contracted Program Manager and (subject to available funding) one part-time contracted Volunteer Program Coordinator. In our almost 25 years of existence, Wear2Start has assisted more than 5,000 women-identified clients. There is currently no other similar organization serving women in this capacity on Vancouver Island. Wear2Start provides all self-identified women with appropriate and professional clothing, shoes, accessories and essential personal-care items, as well as the ability to access hair cutting services, that will assist them with their next steps. Clients are of all ages, ethnicities and backgrounds, and are either self-referred or referred by social service agencies and employment programs in our community. All services are free of charge to the client and either subsidized through grants or through fundraised dollars. In addition to clothing, we pride ourselves on removing barriers to assist women by building self-respect, self-esteem and self-confidence which will empower them to achieve their goals. A great first impression and professional appearance is vital and helps to open doors to a positive future. Page 673 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? We serve all self-identified women, including transgender, two-spirited, and gender- diverse individuals, in the Capital Regional District. 2023/2024 has been a year of transitions, growth, and excitement for Wear2Start. Since its incep-tion in 2001, Wear2Start has provided clothing, accessories, shoes and outerwear to women-identified clients. Historically, all clients were referred by organizations with some type of training and employability component to their programming in order to facilitate entry or re- entry into the workforce. Referral agencies paid a $40 referral fee on behalf of each client and there was (and con-tinues to be) no cost to the client. Wear2Start was incorporated under the Society Act in 2001 and, in our twenty years of existence, we have dressed and empowered almost 5,000 self-identified women in the Greater Victoria area. The Wear2Start Boutique Program operates 12 months per year, 3 days per week, with the addition of a Saturday option once or twice per month, to ensure that our services are available to those women who would benefit from a Wear2Start transformational experience. As the level of need in the community increases, we are fully prepared to increase our hours of operation in order to accommodate. 2025 is on track to add an additional 20 to 30 more appointments for clients as the need continues to grow at an unprecedented rate. Wear2Start relies on a team of dedicated and passionate volunteers to deliver direct services and i fi i l d i ki d f b i i d d To continue seeing all of the clients that require services and to keep up with the ever growing demand for services in the CRD. Page 674 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? We are requesting funding of $2,500 towards the renewal of the contract for our part-time Volunteer Program Coordinator. This is a 6 month contract with the possibility for renewal and is set to begin on Jan 1, 2025. 30 to 50 clients We will need to apply for funding to other grantors and we might have to consider offering a 4 month contract at a time instead of 6 months. Page 675 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): The need for our programs is growing at an ever increasing rate. 2023 saw a 28% increase and 2024 saw an approx 30% increase in clients accessing services. To ensure we can serve all of the clients we need to ensure we have the volunteers trained and in place. To accomplish this we need to ensure we have a Volunteer Coordinator on contract. We fundraiser and have currently applied for other grants from Zonta, Victoria Foundation, and CCCU. We have not received any funding from other levels of government. Page 676 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? Wear2Start provides sustainability by keeping clothing out of the landfill and getting into the hands of those who need it most. I Please go to www.wear2start.com for volunteer opportunities Thank you for your previous support. We couldn't run our programs without the support we receive from our community. Page 677 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 678 of 818
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WEAR2START SOCIETY 2025 GRANT IN AID APPLICATION Wear2Start Society (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “Wear2Start (W2S) is a federally registered, non-profit society, incorporated under the Society Act in 2001. We are based in Victoria and serve all self-identified women, including transgender, two-spirited, and gender- diverse individuals, in the Capital Regional District. Wear2Start relies on grants and donations, and our empowering work is done through our dedicated and passionate volunteers, one part- time contracted Program Manager and (subject to available funding) one part-time contracted Volunteer Program Coordinator. In our almost 25 years of existence, Wear2Start has assisted more than 5,000 women-identified clients. There is currently no other similar organization serving women in this capacity on Vancouver Island.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “Wear2Start provides all self-identified women with appropriate and professional clothing, shoes, accessories and essential personal-care items, as well as the ability to access hair cutting services, that will assist them with their next steps. Clients are of all ages, ethnicities and backgrounds, and are either self-referred or referred by social service agencies and employment programs in our community. All services are free of charge to the client and either subsidized through grants or through fundraised dollars.
In addition to clothing, we pride ourselves on removing barriers to assist women by building self-respect, self-esteem and self-confidence which will empower them to achieve their goals. A great first impression and professional appearance is vital and helps to open doors to a positive future.
There is currently no other program oƯering these services on Vancouver Island and we have clients accessing services from Sidney to Sooke.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “We serve all self-identified women, including transgender, two-spirited, and gender- diverse individuals, in the Capital Regional District.
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WEAR2START SOCIETY 2025 GRANT IN AID APPLICATION 2023/2024 has been a year of transitions, growth, and excitement for Wear2Start. Since its inception in 2001, Wear2Start has provided clothing, accessories, shoes and outerwear to women-identified clients. Historically, all clients were referred by organizations with some type of training and employability component to their programming in order to facilitate entry or re- entry into the workforce. Referral agencies paid a $40 referral fee on behalf of each client and there was (and continues to be) no cost to the client.
In response to barriers to accessing our services that were identified during strategic planning in 2018, Wear2Start removed the requirement for clients to be involved in an employment program and now accepts self-referrals or referrals from community organizations for any self-identified woman for whom our services will fill a genuine need. This may include someone fleeing an abusive relationship, needing to meet with a potential landlord, attending a job interview, starting a new job, going to court, starting a practicum, etc. This allows us to help with any one of a myriad of situations and challenges that have meant losing access to appropriate clothing due to circumstances and/or financial distress. In addition, Wear2Start now waives the $40 referral fee for all services, including all referral agencies. This decision was made in early 2023 in response to the current eco-nomic climate.
Wear2Start is pleased to have progressively increased our number of referring organizations ever since and we have also seen a steady increase in the number of self-referrals as well as returning clients. This has been especially important for women who have a high level of need but are not necessarily tied to a specific community support. This year we have seen another significant in-crease in referrals & self- referrals from the Ukrainian community. We are extremely fortunate to have 2 volunteers who are able to translate for a number of these clients.
This past year, Wear2Start provided services to clients from over 35 community organizations in the Greater Victoria area and this number continues to grow as the reputation and awareness of our organization increases. In addition to longtime referring partners, Bridges for Women and WorkBC, we receive referrals from Cridge Transition House, the Victoria Women’s Transition House, Kopar Administration, the Inter-Cultural Association, the Threshold Housing Society, the Victoria Native Friendship Centre, the Victoria Coalition to End Homelessness and many others. We are proud to be working together and extending support for the amazing work that these organizations do in providing support, empowerment and advocacy for self-identified women in our community.
Wear2Start welcomed 236 clients through our boutique/wardrobe program this year and supported an additional 25 clients through our Care4You Program. This is approximately a 30% increase in clients accessing various services. A number of these clients were newcomers to Canada, seniors struggling with the increase cost of living, past clients revisiting our services, and clients accessing services through a wide range of referral agencies. Due to the continued increased cost of living, which specifically impacts self-identified women in our society, we have seen an increase again this year in past clients returning and a significant increase in clients using our self-referral option. We are extremely grateful for our referral partners that continue to use our services and look forward to strengthening our existing relationships as well as executing a plan to create more collaboration as we move into the next year.
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WEAR2START SOCIETY 2025 GRANT IN AID APPLICATION Over the past year, Wear2Start has reimagined and enhanced several of our programs and procedures to better meet the evolving needs of our clients and referral partners. By listening to their feedback and adapting accordingly, we've seen a significant increase in clients served through our boutique and other programs. Additionally, these changes have led to a surge in community engagement, resulting in higher fundraising, greater community support, and stronger volunteer recruitment and involvement. Wear2Start’s Programs and Stats 2023-24 Boutique/Wardrobe Program The Boutique/Wardrobe Program is a personalized, 1-hour appointment at the Wear2Start boutique, over 236 women-identified clients were provided with a business casual wardrobe and accessories to assist with their next steps. Returning Clients 59 Self Referrals 92 Referral Agencies 85 Cuts4Confidence Program A professional haircut can make a world of diƯerence to someone’s self-esteem and confidence. Thanks to our partner salons, 72 clients were provided salon appointments and received complimentary haircuts last year. This is an increase of 36% over last year. Many thanks to: Kharma Salons, The Natural Hair Salon, and Tisa GiuƯre Hair for your kindness to our Wear2Start clients. Care4You Program (including the bra program) Thanks to the generous financial support of Peninsula Co-op, Walmart and other funders, we were very pleased to continue and expand this always important program that provides personal care items (such as deodorant, toothbrushes, toothpaste, soap, shampoo etc) , bras, leggings and socks to all clients that access services. We are also working collaboratively with other agencies where we have identified a need for personal care items to get them in the hands of those that need them the most including but not limited to low-income seniors, newcomers to Canada, and those experiencing housing issues. Shoes that Fit Program Our partnership with the kind folks at SAS Comfort Shoes continued thanks to the generous sup-port of an anonymous individual donor. This program allows us to purchase footwear for our cli-ents who require specially structured shoes for health reasons or hard-to-fit shoe sizes. Funded by a grant from the Sovereign Order of St. John of Jerusalem Knights Hospitaller, the Shoes that Fit Program was developed and provides shoes for those clients who don’t fit within the above-mentioned parameters but who require specific shoes or sizes that are unavailable in our donated inventory.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Wear2Start was incorporated under the Society Act in 2001 and, in our twenty years of existence, we have dressed and empowered almost 5,000 self-identified women in the Greater Victoria area. The Wear2Start Boutique Program operates 12 months per year, 3 days per week, with the addition of a Saturday option once or twice per month, to ensure that our services are Page 681 of 818
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WEAR2START SOCIETY 2025 GRANT IN AID APPLICATION available to those women who would benefit from a Wear2Start transformational experience. As the level of need in the community increases, we are fully prepared to increase our hours of operation in order to accommodate. 2025 is on track to add an additional 20 to 30 more appointments for clients as the need continues to grow at an unprecedented rate.
Wear2Start relies on a team of dedicated and passionate volunteers to deliver direct services and receives financial and in-kind support from businesses, community partners, donors and grantors. Donations to our society include financial gifts as well as clothing, shoes, accessories and supplementary services from both private individuals and businesses.
Through grants such as these, we were able to continue to secure funding for a part-time Volunteer Program Coordinator, part-time Communications Coordinator and a part-time Program Manager. Having experienced professionals in these roles al-lows us to: increase our volunteer base; provide a higher level of volunteer management, training and support; increase engagement, retention and level of satisfaction amongst our volunteer base; increase our social media and communications presence; increase outreach to new community partners and build and expand current relationships; increase and cultivate donor and business relations; and seek new opportunities for growth and sustainability.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“To continue seeing all of the clients that require services and to keep up with the ever growing demand for services in the CRD.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “We are requesting funding of $2,500 towards the renewal of the contract for our part-time Volunteer Program Coordinator. This is a 6 month contract with the possibility for renewal and is set to begin on Jan 1, 2025.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? ANSWER: Page 682 of 818
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WEAR2START SOCIETY 2025 GRANT IN AID APPLICATION
“30 to 50 clients”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “We will need to apply for funding to other grantors and we might have to consider oƯering a 4 month contract at a time instead of 6 months.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “The need for our programs is growing at an ever increasing rate. 2023 saw a 28% increase and 2024 saw an approx 30% increase in clients accessing services. To ensure we can serve all of the clients we need to ensure we have the volunteers trained and in place. To accomplish this we need to ensure we have a Volunteer Coordinator on contract.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We fundraiser and have currently applied for other grants from Zonta, Victoria Foundation, and CCCU. We have not received any funding from other levels of government.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “Wear2Start provides sustainability by keeping clothing out of the landfill and getting into the hands of those who need it most.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? Page 683 of 818
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WEAR2START SOCIETY 2025 GRANT IN AID APPLICATION ANSWER: “Please go to www.wear2start.com for volunteer opportunities” QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Thank you for your previous support. We couldn't run our programs without the support we receive from our community.” Page 684 of 818
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Financial Statements of WEAR 2 START SOCIETY Year ended September 30, 2024
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Statement of Financial Position September 30, 2024
2024 2023 ASSETS CURRENT Cash and cash equivalent Chequing 67,144 88,342 Savings 10,551 10,311 Term deposits 65,900 35,000 Total cash and cash equivalent 143,596 133,653 GST/HST receivable (note 4)
2,101
Inventory
6,667 6,667 Prepaid expenses 1,698 5,281
154,061 145,601
TANGIBLE CAPITAL ASSETS (note 5) 1,149 1,724
TOTAL ASSETS 155,210 147,325
LIABILITIES AND NET ASSETS CURRENT
Deferred revenue (note 6)
17,518 28,755
NET ASSETS
Operating fund
136,543 116,846 Capital asset fund 1,149 1,724
137,692 118,570
TOTAL LIABILITIES AND NET ASSETS 155,210 147,325
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Statement of Operations For the year ended September 30
2024 2023 REVENUE Bequests 27,883 50,399 Consignment sales 7,292
Donations 16,654 27,455 Fundraising 5,386 4,236 Grants used 61,354 52,372 Membership fees 23 19 TOTAL INCOME 118,592 134,481 EXPENSES Amortization expense 575 575 Bank charges and interest 99 68 Care4You 776
Cuts4Confidence 2,800
Dues and subscriptions 3,126 699 GST paid 837
Hosiery 2,021
Insurance 3,317 2,347 Promotion and marketing activities 2,652 473 Rent or lease payments 12,300 11,655 Shoes That Fit 4,178
Strategic planning 2,442 839 Subcontractors 60,785 53,076 Sundry expenses 2,045 1,135 Supplies 1,304 4,398 Training 339
Utilities 1,126 1,088 TOTAL EXPENSES 100,723 76,353
OTHER INCOME
Interest earned 1,253 42 TOTAL OTHER INCOME 1,253 42
EXCESS OF REVENUE OVER EXPENSES 19,122 58,170
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Statement of Changes in Net Assets For the year ended September 30
Operating Fund Capital Asset Fund Total 2024 Total 2023 Balance, beginning of year 116,846 1,724 118,570 60,401 Excess of revenue over expenses 19,122
- 19,122 58,169 Amortization of tangible capital assets 575 (575)
Balance, end of year 136,543 1,149 137,692 118,570
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Notes to the Financial Statement September 30, 2024
DESCRIPTION OF THE ORGANIZATION Wear 2 Start Society (the Society) is a not-for-profit organization incorporated under the Societies Act of British Columbia. As a registered charity, the Society is exempt from the payment of income tax under Section 149(1) of the Income Tax Act and may issue receipts for charitable donations.
The Society operates to provide clothing and related items and services to self-identified women in need who require assistance in obtaining clothing for work and life.
- ACCOUNTING POLICIES a. Net Assets The Operating Fund consists of the excess of revenue over expenses accumulated by the Society each year and is available for general purposes.
The Capital Asset Fund reports the assets, liabilities, revenues and expenses related to the Society’s capital assets. The ending fund balance represents the net book value of the capital assets. The related amortization expense is recorded in the capital asset fund.
b. Tangible Capital Assets Tangible capital assets are recorded at cost. The Society provides for amortization using the straight-line method at rates designed to amortize the cost of the tangible capital assets over their estimated useful lives. The annual amortization rates are as follows:
i. Furniture and equipment 5 years ii. Computer equipment
3 years
c. Revenue Recognition The Society follows the deferral method of accounting for contributions which includes grants and donations. Unrestricted contributions are recognized as revenue when received or receivable. Revenue is recognized when the amount to be received can be reasonably estimated and collection is assured. Externally restricted contributions are recognized as revenue in the year in which the related expenses are incurred. Revenue received that relates to future periods is recorded as deferred revenue.
d. Donations in Kind Donations in kind are recorded at their fair market value at the time of the donation. During the year, no donations in kind were recorded. (2023 – $0).
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Page 5 of 6
Notes to the Financial Statement September 30, 2024
e. Contributed Service Volunteers contribute a significant amount of their time each year. Because of the difficulty in determining their fair value, contributed services are not recognized in the financial statements.
f. Inventory The amount recorded as inventory is an estimate which we are required to provide for insurance and tax filing purposes. Given that the majority of inventory is donated, this estimate is conservative.
BEQUEST In October 2023, the Society received the final portion of the bequest we were given by Sandra Beaton.
RESTRICTED CASH Restricted cash has been internally restricted for use in the event that the Society can not cover its lease obligations.
GST/HST RECEIVABLE As a registered charity, the Society is eligible to claim a GST rebate representing 50% of the GST paid on purchases. Fiscal year 2024 is the first year in which the Society has applied for this rebate.
TANGIBLE CAPITAL ASSETS 2024 2023 Cost Accumulated Amortization Net Book Value Net Book Value Furniture and equipment 6,574 5,425 1,449 1,724 Computer equipment 1,473 1,473
Total 8,047 6,898 1,149 1,724
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Page 6 of 6
Notes to the Financial Statement September 30, 2024
- DEFERRED REVENUE Deferred revenue relates to funding received in the current period that will be recognized in line with the related expenses in a subsequent period. The deferred revenue balances consist of unspent grants received from the following organizations: 2024 2023 Peninsula Co-op Grant 2,000
United Way
5,160 Victoria Foundation 6,673 18,342 VIHA Community Wellness Grant 4,500
Zonta 3,000 4,000 Other 1,345 1,253 Total 17,518 28,755
- INSURANCE EXPENSE The Society carries both Business Insurance and Directors and Officers Liability Insurance.
Due to multiple changes in the Treasurer position within a single year last year, the accrual of a portion of our business insurance was not reversed in the correct fiscal. Insurance expense was understated in a past year and is overstated this year due to the accrual being reversed. In future years, we intend to expense the insurance in the year in which the expenditure is made.
- COMMITMENT The Society leases space for its boutique and storage room. The annual lease payments are $12,300 exclusive of GST. The Society’s current lease agreement expires October 31, 2025. Page 691 of 818
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Wear2Start Annual Operating Budget (Oct 1, 2024 - Sept 30, 2025) Approved by the Board, Sept 10, 2024 Revenue Grants 63,100.00 Consignment Sales 5,000.00 Event fundraising (clothing sales) 6,000.00 GST Recoverable 1,243.50 Donations 25,000.00 Interest income 1,100.00 Membership 22.00 Total Revenue 101,465.50 Expenses Program Manager contract 37,440.00 Volunteer Program Coord contract 21,450.00 Administrative Assistant - contract 11,440.00 Rent 12,300.00 Telephone, internet, utilities, zoom, website, Quickbooks, MailChimp etc. 3,000.00 Database (Keela) 1,500.00 Shoes that Fit 3,000.00 Cuts4Confidence 5,000.00 Care4You (includes Hosiery) 12,000.00 Hosiery (Bra) Program 0.00 Insurance 2,500.00 Memberships (GVCC and VolVic) 900.00 Boutique repairs & maintenance 1,000.00 Training (Volunteers and Board) 4,500.00 Strategic planning and marketing 5,000.00 Boutique supplies 600.00 Alterations and drycleaning 100.00 Amortization 575.00 GST paid 2,487.00 Interest and Bank Charges 150.00 Total Expenses 124,942.00 Net Shortfall -23,476.50
Estimates are grants which have been/will be applied for during the fiscal, but have not yet been approved. Conservative estimate that we would receive 50% of each grant we've applied for. Page 692 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Westshore Rugby Club 1767 Island Hwy, Victoria, BC V9B 1J1 John Lyall I S-11033 $7500 I Page 693 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Westshore RFC has been in the Westshore since 2015, moving from Gordon Head where we operated since 1968. We operate in Westshore Parks and Recreation, offering one of the largest rugby clubs in the province. Our programs vary from U8 Sunday mornings to BC premier men and women teams. Westshore offers the sport of rugby, a popular yet often still a fringe sport in the sporting landscape. That is, we are in a competitive market with soccer, hockey and football. We are also in a competitive market with other rugby clubs in the city. We want our Langford and Westshore youth to paly rugby and play it in our community. Rugby is a very inclusive sport, often with mantra that there is a spot for everyone on a full 15 a side rugby team, from the brawny prop to the swift winger. Rugby Canada also notes the benefit of being in Langford from its supportive community and beautiful west coast weather. Page 694 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Target audience is Youth: U 8 - U18 boys and girls Senior 19-40 Clun members: all ages Values Westshore Rugby Football Club is guided by the following: Accountability – Community – Discipline – Enjoyment – Respect – Sportsmanship – Teamwork.
Our goals of this proposal are
Continue our relationship with SD62
Continue our Westshore Secondary 7s tournament, the largest rugby 7s tournament on Vancouver Island
Support our men and women premier teams throughout the regular season and playoff drive.
Relationship with SD62: Introduce the great game of rugby to our SD62 youth
Westshore Secondary 7s tournament: support the largest tournament on Vancouver Island, 45 teams and 600+ youth
3)Men and women premier teams: all teams made the BC wide playoffs. We are looking for support for our teams representing the Westshore. Page 695 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts?
February - May 2025: Visit SD62 elementary & middle school PHE classes and after school practices. 2024 saw over 600 youth
March 14th, 2025 Westshore Secondary 7s. Invitations being sent for tournament. Tournament will have wait list.
February - May 2025: Men and women premier and first division schedule.
SD62 youth: 500+
Westshore Secondary 7s: Belmont & Royal Bay will send 4 teams each: 120 youth plus 10 coach / managers
Westshore men and women: 4 teams, 100 players: ~40% live in Langford / Westshore: 40 Westshore RFC will continue its deliver all programs as described. Page 696 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Westshore receives funds from
- membership
- sponsorship
- fundraising
- BC Gaming grants Page 697 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 699 of 818
Page 700
Westshore RFC 2023/24 Financials Revenue Budget Actual Grant Revenue $3,000 $26,500.00 CRF Withdrawal $37,500 $40,000.00 Sponsorship $52,500 $31,780.00 Fundraising (Overall Goal 25,000) Men $9,000 $9,866.56 Women $2,000 $2,770.00 Youth & Jr $2,000 $3,215.45 Minis $2,000 $2,144.78 General/exec $10,000 $5,115.57 Rep Player Fundraiser $2,557.77 Rep Player Pay Out ($2,500.00) Bus Rentals/Sale of bus Unknown Tournaments $15,000 $12,729.50 Field BBQ Bar $12,000 $10,720.72 Merch Sales $0 $254.07 Sale of Vehicle $4,500 $4,500.00 Club Membership Dues Total for All Estimated 27,500 $34,387.36 Thurs Meals (seniors) $2,000 $340.20 BCRU Filming Subsidy (seniors) $2,000 $0.00 Kids Camps $2,000 $900.00 Mainland Travel/Kamloops Funds Raised (Youth) $21,107.68 Revenue Subtotal $149,500 $206,389.66 Expenses Budget Actual Field Usage $0 $178.76 Fieldhouse Rentals $0 Coaching & Refereeing Course Subsidy $1,500 $2,640.63 Tournament Expenses $12,000 $8,796.08 Equipment $5,000 $4,847.31 Coaches and Managers Team wear $1,500 $1,415.38 Club t-shirts $2,500 $3,807.74 Orange Shirts $500.00 Merchandise $0 Accounting /Legal/Fees $1,000 $704.18 Communication/Marketing/eSubscriptions $2,000 $1,710.13 Executive Director $5,000 $5,200.00 Youth Director (Charmaine) $4,300.00 Head Medical/Athletic Trainer $5,500 $5,567.50 Tape and Medical Supplies $4,500 $5,461.27 Insurance/Directors fees $200 $83.16 Trophy Maintenance $500 $485.53 Liquor Licences $500 $425.25 Rugby Insurance Reimbursement $1,500 $946.34 Bus Maintenance/Insurance/Drivers $4,500 $4,472.74 Facilities/Operations $500 $429.47 Signage/Sponsorship equipment $1,500 $1,840.16 Volunteer & Sponsors Club Wear $1,378.17 Donations $1,000 $500.00 Field BBQ Bar $12,000 $7,856.73 Gym Subsidy 500.00 BCRU/VIRU Dues/Refereeing (Youth & Minis) $4,000 $3,970.00 Mainland Travel/Kamloops Expenses (Youth) $16,403.21 Westshore RF 1 Page 700 of 818
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Kids Camp (Youth & Minis) $2,000 $700.00 On Field Kit (Youth & Minis) $6,000 $743.44 Game & Jamboree Hosting (Youth & Minis) $1,500 $1,055.97 Jr. Banquet (Youth & Minis) $1,000 $429.92 Trophys (Youth) $500 $675.43 Awards (Minis) $500 $301.83 Kidsport Reimbursements (Youth & Minis) $1,396.33 Late Submission Youth and Junior Banquet $711 $711.45 BCRU/VIRU Dues + referee fees (Seniors) $9,000 $8,335.00 Travel (Seniors) $20,000 $11,376.89 Thursday Meals (Seniors) $3,000 $773.18 Hosting (Seniors) $10,000 $8,448.93 Awards Ceremony (Seniors) $3,000 $2,306.24 Men's Coaching $19,000 $17,640.00 Mens Kit $6,000 $5,629.41 Mens Laundry Costs $1,000 $1,175.49 Men's Team Discretionary Fund $15,000 $15,064.72 Disciplinary Action Bond -$1,000 ($1,000.00) Women's Coaching $10,000 $10,120.00 Womens Kit $3,000 $893.76 Womens Laundry Costs $250 $0.00 Women's Team Discretionary Fund $2,500 $422.43 Expenses Subtotal $179,661 $171,620.16 Total Revenues $206,389.66 Total Expenses $171,620.16 $34,769.50 FC 2023/24 Financials Westshore RF Beginning At June 1, 2023 Ending At May 31, 2024 Gaming Account 254.00 $136.53 Operating Account 2363.89 32250.47 Sport Lomo Account 159.27 -$10.00 2 Page 701 of 818
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To whom it may concern, I would like to take this opportunity to express my experiences with the Westshore Rugby Club. I have two daughters that joined the club 2 years ago and they were immediately welcomed as family by existing players, coaches and support staff. They came to the club with little to no rugby experience and were treated as though they belonged right from the very first practice. As a parent it is amazing to see people who are able to encourage and make a safe space for your children to make mistakes and learn. Westshore has a very welcoming atmosphere for not only the players but for the families as well. They encourage parents to get involved to the best of their ability. For some that is simply being able to get kids to practices and games and for others it is helping with various fundraising opportunities. The club as whole has been quite generous. Various team members of all age categories routinely go through their kit and donate the extra gear to anyone who has need of it. This can include new to second hand articles that still have a lot of life left. We were lucky to be recipients of this generosity when we joined and look forward to passing it along through our years with the program. Westshore Rugby Club has gone out of their way to make our family feel like a part of a bigger picture. It is stressed that all kids should be able to participate no matter their economic background and kids are encouraged to bring friends to try out rugby. The club has been able to help many families join in the rugby experience and as a rugby family we enjoy watching children from many economic backgrounds find common ground in sport. Shannon Funk Page 703 of 818
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Proudly Serving: Sooke, East Sooke, Shirley, Otter Point, Metchosin, Campbell River
Coexisting and Living Wild with Nature Budget Estimate Prepared By: Mollie Cameron, Wild Wise President
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Educational Materials
Bear Door Hangers: 5000 = $568 ($0.11 each) Trifold flyer: 4000 = $1310 ($0.32 each) Total = $1,878
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Signs
Yellow Bear in Area + Wildlife Crossing Signs: 400 of each ($4 each with shipping) Total = $3200 Outreach and Social Media
Typically, we try to attend as many weekly, monthly and holiday events, fairs, festivals, and markets. Website fee: $286/year https://www.wildwisesociety.org Wild Wise phone line (250-880-8371): $30/month = $360/year Contact cards: 500 = $20.00 ZOOM: $300/year Microsoft Subscription: $120/year Total = $1086
Fundraising In past years we have produced calendars, for the end of 2024 we are producing a coffee table book about large carnivores. The expenses are as follows. Book: 100 = $3460 (cost = 34.60 sell for $45 = $1040 profit) If successful, we plan to create a book series with next year focusing on small terrestrial mammals, and expanding in further years to birds, ocean mammals, etc.
Clothing: total $1800 Hoodie x 25 (cost $28, sold for $60) Page 713 of 818
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T-shirt x 25 (cost $20, sold for $30) Long Sleeve x 25 (cost $25, sold for $35) Total = $5260 In-School/Community Presentations (and Market materials)
Wild Wise Stickers 2,400 for $200 Visual board for outdoor presentations (also used for market events) x3 =$225 (cost $75 each) Wild Wise 2025 Financials: Educational Materials $1878 Signs and Flyers $3200 Outreach and Social Media $1086 Fundraising $5260 Miscellaneous $200 In-school materials $425 Total Estimated Budget for Wild Wise Society in 2025 = $12,049 *This budget is applicable to the communities we serve.
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GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT : Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION : 1. Are you registered under the Societies Act? YES NO 2. Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: (c) of the Freedom of Information and -478- nd Page 717 of 818
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ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents.
- What is your organization’s history of providing community
- 6 organizations? Page 718 of 818
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In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Page 719 of 818
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Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Page 720 of 818
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BUDGET INFORMATION can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): Page 721 of 818
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E 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Page 722 of 818
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Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current with a postal code. You have on page 1 of this document. You have to this application. You have to this application. If you have any questions about this form, the application process, or the Grant in Aid program, please contact the Send us an email: Call us: 250-478-7882 Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 Please submit completed applications by email to or by mail to the address above. We do not require a printed copy of your application. nd Floor of 877 Goldstream Avenue V9B 2X8. Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. Page 723 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone: Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Bear Mountain Community Associaton 1104 Timber View, Victoria BC V9B0B5 Kristen Manieri (President) I Incorporation Number: S0061672 $1,995.44 $1,500 Page 743 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? Our mission has been, and continues to be, to engage and suppport the Bear Mountain community. Through thoughtful community events, advocacy and effective communications, we have given residents the opportunity to connect and engage with each other, and develop a sense of belonging and community. Our role is to serve the Bear Mountain community as a liaison with business and government entities, provide social resources and activities, and be a voice for the concerns and interests of the stakeholders in the community, including homeowners, board of directors, committee members and volunteers. The BMCA is unique in that it works to support and engage the thousands of residents that live in the Bear Mountain community. Page 744 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Our target audience is all the residents (both homeowners and renters) in the Bear Mountain community. Our goal is to foster an engaged neighbourhood dedicated to building a healthy, vibrant, safe community that is proudly Bear Mountain. In 2025, we are almost entirely focused on community engagement and bringing people together in fun and meaningful ways. We will do this through events, social initiatives, and volunteering. Our outcome is to draw hundreds of attendees and participants to the initiatives we have planned for 2025. We already have over 300 attendees registered for our holiday event on Dec 8 and will continue to create engaging social experiences throughout 2025, including more holiday-themed events, and outdoor events such as movies and music under the stars. Some of these events will be open to the entire Langford community. Page 745 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? Our strategies for 2025 are as follows: Increase membership from 24 individuals to 150 individuals by Dec 31, 2025 Send quarterly BMCA e-newsletter in 2025 Maintain a roster of at least 30 active volunteers Execute four large events (Easter, Golf Tournament, Fall Festival, Christmas) Execute five community engagement initiatives (Outdoor Movies, Outdoor Music, Hiking Club, Food Truck Festival, Quarterly Members Meet-Ups) Elevate volunteerism by actively recruiting, providing training opportunities & recognition Expand membership by executing community events, providing swag & exclusive savings from trusted business partners Improve board effectiveness by targeted recruiting, involvement in planning & skill development Enhance community wellbeing through effective communication & fostering government & business relationships Fund the association through membership fees, donations, sponsors, social events & gov’t. grants Communicate the effectiveness of the organization through quality communication tools by employing latest technologies & monitoring its effectiveness Our events are expected to have 300-500 attendees at each. We will fundraise for any monies not granted. Page 746 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): We have increased expenses coming in 2025 due to our ambitious plans for events and community engagement initiatives. We have onboarded a Director of Membership and Revenue. His job is to attend every BM event and increase membership, as well as to connect with Bear Mountain and Greater Victoria business owners to ask for sponsorship dollars. Page 747 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? We are focused on low impact marketing, using email and social media over signs and flyers. I The money we are requesting is for our $1,310 liability insurance and our $685.44 web fees (website platform). Page 748 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 749 of 818
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BEAR MOUNTAIN COMMUNITY ASSOCIATION 2025 GRANT IN AID APPLICATION Bear Mountain Community Association (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “Our mission has been, and continues to be, to engage and support the Bear Mountain community. Through thoughtful community events, advocacy and eƯective communications, we have given residents the opportunity to connect and engage with each other, and develop a sense of belonging and community.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “Our role is to serve the Bear Mountain community as a liaison with business and government entities, provide social resources and activities, and be a voice for the concerns and interests of the stakeholders in the community, including homeowners, board of directors, committee members and volunteers. The BMCA is unique in that it works to support and engage the thousands of residents that live in the Bear Mountain community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? ANSWER: “Our target audience is all the residents (both homeowners and renters) in the Bear Mountain Community”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “Our goal is to foster an engaged neighbourhood dedicated to building a healthy, vibrant, safe community that is proudly Bear Mountain. In 2025, we are almost entirely focused on community engagement and bringing people together in fun and meaningful ways. We will do this through events, social initiatives, and volunteering.”
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BEAR MOUNTAIN COMMUNITY ASSOCIATION 2025 GRANT IN AID APPLICATION QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“Our outcome is to draw hundreds of attendees and participants to the initiatives we have planned for 2025. We already have over 300 attendees registered for our holiday event on Dec 8 and will continue to create engaging social experiences throughout 2025, including more holiday-themed events, and outdoor events such as movies and music under the stars. Some of these events will be open to the entire Langford community.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “Our strategies for 2025 are as follows: Increase membership from 24 individuals to 150 individuals by Dec 31, 2025 Send quarterly BMCA e-newsletter in 2025 Maintain a roster of at least 30 active volunteers Execute four large events (Easter, Golf Tournament, Fall Festival, Christmas) Execute five community engagement initiatives (Outdoor Movies, Outdoor Music, Hiking Club, Food Truck Festival, Quarterly Members Meet-Ups) Elevate volunteerism by actively recruiting, providing training opportunities & recognition Expand membership by executing community events, providing swag & exclusive savings from trusted business partners Improve board eƯectiveness by targeted recruiting, involvement in planning & skill development Enhance community wellbeing through eƯective communication & fostering government & business relationships Fund the association through membership fees, donations, sponsors, social events & gov’t. grants Communicate the eƯectiveness of the organization through quality communication tools by employing latest technologies & monitoring its eƯectiveness”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting?
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BEAR MOUNTAIN COMMUNITY ASSOCIATION 2025 GRANT IN AID APPLICATION
ANSWER: “Our events are expected to have 300-500 attendees at each.”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “We will fundraise for any monies not granted.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “We have increased expenses coming in 2025 due to our ambitious plans for events and community engagement initiatives.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We have onboarded a Director of Membership and Revenue. His job is to attend every BM event and increase membership, as well as to connect with Bear Mountain and Greater Victoria business owners to ask for sponsorship dollars.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “We are focused on low impact marketing, using email and social media over signs and flyers.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? NO If yes, where can interested parties contact you for more information or to apply? Page 752 of 818
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BEAR MOUNTAIN COMMUNITY ASSOCIATION 2025 GRANT IN AID APPLICATION ANSWER: Not seeking volunteers. QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “The money we are requesting is for our $1,310 liability insurance and our $685.44 web fees (website platform).”
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Bear Mountain Community Association Statement of Financial Position December 31, 2023 (Unaudited) 2022 2023 ASSETS CURRENT Cash $ 3,452 8,087 Prepaid 1,270
$ 4,722 8,087 LIABILITIES AND NET ASSETS NET ASSETS Operating Fund $ 4,722 8,087 $ 4,722 8,087 $ 4,722 8,087 Page 1 Page 754 of 818
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Bear Mountain Community Association Statement of Revenue and Expenditures & Net Assets Year Ended December 31, 2023 (Unaudited) 2022 2023 REVENUES Special events and projects (Schedule #1) $ 7,928 7,838 Memberships 1,440 1,520 Other 903 1,500 Donations 596 450 10,867 11,308 EXPENSES Bank charges $ 151 115 Dog maintenance stations 3,318 1,479 Insurance 1,237 1,270 Legal 594 297 Office 392 2,423 Special events and projects (Schedule #1) 4,131 4,559 9,823 10,143 EXCESS OF REVENUES OVER EXPENSES $ 1,044 1,165 NET ASSETS BEGINNING OF THE YEAR 3,678 4,722 Prior Yr Adjustment: Pay Pal Balance
2,200 NET ASSETS END OF THE YEAR $ 4,722 8,087 Page 2 Page 755 of 818
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Bear Mountain Community Association Schedule #1 Year Ended December 31, 2023 (Unaudited) 2022 2023 REVENUES Sponsorships $ 5,350 2,900 Entry fees 2,010 4,158 Donations 338
Other 230 780 7,928 7,838 EXPENSES Golf fees $ 3,786 3,670 Advertising & promotion 292
Other 53 890 4,131 4,559 EXCESS OF REVENUES OVER EXPENSES $ 3,797 3,279 Page 3 Page 756 of 818
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BEAR MOUNTAIN COMMUNITY ASSOCIATION Financial Statements (Unaudited) Year Ended December 31, 2023 Page 757 of 818
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2025 BUDGET Prepared on 12/5/24 VISION Continue to grow the BMCA into a successful non-profit organization serving the Bear Mountain community as a liaison with business and government entities, providing social resources and activities, and being a voice for the concerns and interests of the stakeholders in the community including homeowners, board of directors, committee members and volunteers. OPERATING COSTS Liability Insurance $1,310 Shopify Website Fees $684.44 Printing for events $1,000 Signage $1,000 Volunteer Appreciation $2,000 New Resident Package $600 Easter Event $1,500 Golf Tournament $2,500 Fall Festival $1,500 Holiday Event $1,500 Outdoor Movies x 2 $1,000 Outdoor Music x 3 $1,200 Hiking Club $200 Food Truck Festival $500 Members Meet-Up $900 Legal Fees $300 Misc Fees $500 TOTAL $18,194.44 INCOME Memberships $2,500 Annual Sponsorships $4,000 City of Langford Grant $2,000 Event Sponsors $8,000 Current bank balance $1,900 TOTAL $18,400 Page 758 of 818
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2025 STRATEGIC PLAN VISION Continue to grow the BMCA into a successful non-profit organization serving the Bear Mountain community as a liaison with business and government entities, providing social resources and activities, and being a voice for the concerns and interests of the stakeholders in the community including homeowners, board of directors, committee members and volunteers. MISSION To foster an engaged neighbourhood dedicated to building a healthy, vibrant, safe community that is proudly Bear Mountain. MEASURABLE OBJECTIVES ● Increase membership from 24 individuals to 150 individuals by Dec 31, 2025 ● Send quarterly BMCA e-newsletter in 2025 ● Maintain a roster of at least 30 active volunteers ● Execute four large events (Easter, Golf Tournament, Fall Festival, Christmas) ● Execute five community engagement initiatives (Outdoor Movies, Outdoor Music, Hiking Club, Food Truck Festival, Quarterly Members Meet-Ups) STRATEGIES ● Elevate volunteerism by actively recruiting, providing training opportunities & recognition ● Establish financial health by creating & monitoring budget & publishing financial reports ● Expand membership by executing community events, providing swag & exclusive savings from trusted business partners ● Improve board effectiveness by targeted recruiting, involvement in planning & skill development ● Enhance community wellbeing through effective communication & fostering government & business relationships ● Fund the association through membership fees, donations, sponsors, social events & gov’t. grants ● Communicate the effectiveness of the organization through quality communication tools by employing latest technologies & monitoring its effectiveness Page 759 of 818
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*Denotes a mandatory field. GRANT IN AID APPLICATION FORM Before you begin, please take a moment to review the following eligibility requirements below: Applying organization is a registered society, registered charity, and may include community-led groups, neighbourhood associations, or other entity that is not a business. Funds awarded (if any) from this program will not be used to provide grants to any other entity/organization. Your organization has recent financial statements that will be attached to this application. Your organization has a detailed budget that will be attached to this application. IDENTIFICATION OF APPLICANT (all fields are MANDATORY): Organization Name: Mailing Address: Contact Person: Telephone Email Address: APPLICANT INFORMATION (all fields are MANDATORY):
- Are you registered under the Societies Act? YES NO
Are you a registered charity? YES NO Society or Charity registration number: 3. Amount of funding requested: NOTE: The maximum funding amount that may be granted per application through the Grant in Aid Program is $10,000. 4. Did you receive a grant from the City of Langford last year? YES NO If yes, please indicate the amount you were awarded: Freedom of Information and Protection of Privacy Statement: This collection of personal information is authorized under Section 26(c) of the Freedom of Information and Protection of Privacy Act. The information will be used for processing this application. Questions about the collection or use of this information can be directed to the City of Langford’s Corporate Officer at foi@langford.ca 250-478-7882 or 2nd Floor, 877 Goldstream Avenue, Langford, BC, V9B 2X8 I I I Bilston Watershed Habitat Protection Association 1094 Derrien Place, Victoria BC, V9C 3Y3 Alison LeDuc bilstonwatershed@gmail.com I S-27945 $2,750. $1000 Page 800 of 818
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*Denotes a mandatory field. ORGANIZATION INFORMATION Grant in Aid applications should demonstrate the value of your organization, project, or event to the residents of Langford. In this section, please demonstrate the way(s) your organization, project or event will positively impact residents. Please attach your most recent financial statements to this application prior to submitting.
- What is your organization’s history of providing community benefit to the residents of Langford?
- What is your organization’s role or niche in the community? What makes it different from other similar organizations? The Bilston Watershed Habitat Protection Association (BWHPA) was established more than 30 years ago to protect habitat values and water quality in Bilston Watershed and to address concerns about the coastal cutthroat trout population. The BWHPA were instrumental in identifying toxic effluent that was being released directly into Firehall Creek with severe impacts downstream in Bilston Creek. The BWHPA has collaborated on numerous community restoration initiatives to restore and steward trout habitat including Martin Brook riffles and fish ladders, Firehall Creek stream and riparian restoration, and improvements to summer refuge areas. Water quality monitoring in Langford has been carried out periodically since the early 1990's in collaboration with university students, contractors, and provincial authorities. All of this work was coordinated by passionate BWHPA community volunteers. Bilston Watershed extends from a large area in Langford, down into Metchosin (entering the ocean through Sitting Lady Falls at Witty's Lagoon), and includes a small portion of the Juan de Fuca Electoral Area and a tiny slice of Colwood. The BWHPA is focused on community stewardship of water quality and quantity within the Bilston Watershed for the protection of all species that rely on it. Bilston Watershed is one of few in the region that still supports a wild coastal cutthroat trout population. This trout species is blue-listed provincially as vulnerable and has been on the top priority list of candidates for Committee on the Status of Endangered Wildlife in Canada (COSEWIC) status assessment for several years. Large areas of the watershed are undergoing rapid development and there is an urgent need for community awareness of the ecosystem values at risk, to ensure that community members support protection of water quality, water flows and habitat. The BWHPA is committed to conservation in the watershed using a multifaceted approach that includes science-based stewardship and restoration, inclusive community engagement and education, and collaboration at all levels. We collaborate with other watershed stewardship groups in the region, but BWHPA is the only stewardship group focused on Bilston Watershed. Page 801 of 818
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*Denotes a mandatory field. PROGRAM, PROJECT, OR EVENT DESCRIPTION In this section, please take the time to explain your program, organization, project, or event in detail.
- Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? What are the goals and objectives? What is the anticipated outcome? Our stewardship and education initiatives are inclusive of all community members interested in learning about watersheds in general and ways to support the health of Bilston Watershed in particular. Our main target audience includes residents and businesses who live or work within Bilston Watershed, particularly those residing near streams and waterways. We are expanding our existing education program for schoolchildren to learn about watershed stewardship through hands-on activities. This past year our education program within Langford engaged 120 middle-school children through eight 3-hour sessions over two semesters. The goals and objectives specific to this application are: *Sample water and sediment at key locations during low summer flows and first fall rains for laboratory analysis of common urban pollutants to help identify which contaminants are present and establish a baseline to monitor changes over time. The data will help inform science-based restoration and prevention to reduce/mitigate contaminants before they enter waterways. *Conduct annual benthic invertebrate sampling for three years at key locations in September of each year. Benthic invertebrates are small aquatic animals that live in the bottom of streams and are an excellent indicator of the health of the waterway. The species and population distribution of benthic invertebrates can provide information on chronic conditions that may not be captured during water or sediment sampling events. Samples are sent for lab analysis. *Sample for toxic tire wear compound 6PPD-Q before, during and after rain events at high traffic locations for lab analysis. 6PPD-Q is acutely toxic to several species of salmon and trout including coastal cutthroat trout. These samples will support research at Simon Fraser University and Vancouver Island University and help inform restoration priorities. *Engage and train community members on water quality and benthic monitoring protocols to educate and empower community stewards. Community education/training encourages residents to be good stewards and to promote community stewardship and conservation of the watershed. This project is focused on improving water quality and habitat within the Bilston Watershed with a multifaceted approach. Please note: the part of the water quality monitoring program for which we are seeking funding in this application is separate and in addition to our basic monthly water quality field testing for physical water quality parameters including temperature, pH, dissolved oxygen, conductivity, and turbidity. Contaminants such as heavy metals, nutrients, and road runoff chemicals cannot be tested in the field and instead require laboratory analysis. Water quality monitoring is an important part of urban stream stewardship and conservation. Regular monitoring can identify potential impacts and inform science-based decision-making on restoration and mitigation priorities. Laboratory analysis of water, sediment and benthic populations provides reliable baseline data to provide insight into the health of the watershed. By engaging and educating community members on the importance of sustainable behavior for protection of fresh water, we anticipate greater community stewardship. Two examples would be a reduction of garbage in the creeks and improved riparian management by residents living or working near waterways. Page 802 of 818
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*Denotes a mandatory field. Please outline a work plan and timeline How many attendees/participants from Langford are you expecting?
- Should your application be awarded less than the requested amount, what are the anticipated impacts? *Water and sediment sampling for laboratory analysis of common urban contaminants will take place during low summer flows in June or July and again during the first fall rains in September or October (all dependent on weather patterns). Six locations have been identified throughout the watershed, with four sites in Langford and two sites in Metchosin. Sampling will follow the "5 in 30" protocol where 5 samples are taken within 30 days to calculate average concentrations and create a baseline for each site. *Benthic invertebrate sampling will be carried out in September 2025, 2026, and 2027 at two locations in the watershed, one within Langford and one within Metchosin. Sampling for benthic invertebrates must be carried out at a riffle location with adequate summer water flows. Benthic sampling will follow the CABIN protocol used by the Capital Regional District. *6PPD-Q sampling will take place during the rainy season starting in early 2025. Sampling is weather dependent and requires several days of dry weather followed by a rain event exceeding 5mm. Samples are taken before, during and after the rain and are immediately frozen before being sent to the lab for analysis. The goal is to sample one rain event per month from Jan-April and Nov-Dec 2025 for a total of 6 rain events annually, but this is dependent on weather patterns. *Members and community volunteers will be trained on the various sampling methods and encouraged to participate during sampling events. Data will be shared and interpreted on the BWHPA website as results become available. Data will also be shared with municipalities and added to provincial and federal databases. The BWHPA currently has 30 family memberships (with at least 2 people per family membership) and 18 individual memberships, approximately half of which are Langford residents. We have an additional 32 community volunteers who have signed up and/or participated in stewardship events within the City of Langford this year. We anticipate similar student engagement in 2025 as we had in 2024 for an estimated 120 middle school students. Our social media and website engaged over 1500 individuals in the last 30 days (Nov 2024); our analytics do not allow us to pinpoint how many of those individuals reside in Langford. Receiving less than the requested amount would reduce the number of sites we can analyze which would negatively impact important data needed to monitor watershed health. Without this data our capacity for science-based decision-making in conservation of the Bilston watershed would be reduced. Page 803 of 818
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*Denotes a mandatory field. BUDGET INFORMATION Please attach your program, organization, project, or event budget. This should include all revenue classified as either secured (you have received confirmation of this funding and can count on it) and speculative (applications submitted such as grants, partnerships, etc. that you have not confirmed at this time). 9. Are there any special issues or circumstances that are affecting your revenue or expenses this year? If yes, please explain below: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): We have secured multiple grants to support education, community engagement, restoration, stewardship and conservation projects throughout the watershed but laboratory analysis is not an eligible expense for funding through these grants. CRD Stormwater has kindly provided support to pay the majority of lab costs but cannot cover the entire cost. We have applied for funding to cover staff time to carry out sampling through two grants: Environment and Climate Change Canada's Action Grant (approved, subject to fulfilling the last conditions), and Freshwater Fisheries of BC Native Trout Stewardship Initiative (2024/2025 funds secured, 2025/2026 anticipated). We have also secured $5000 worth of laboratory analysis through the Capital Regional District's Stormwater Monitoring program, and an additional $1200 of testing through Simon Fraser University's 6PPD-Q research program. Four out of six sampling sites are located within the City of Langford, and through these other grants we can contribute $12,475 towards the total estimated cost of $15,225. We are asking the city to cover the remaining $2750 needed to carry out the water quality sampling program within the City of Langford. Page 804 of 818
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*Denotes a mandatory field. COMMUNITY INVOVLEMENT AND VALUE 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? *12. Are you looking for volunteers from the community for your event, project, program or organization? YES NO If yes, where can interested parties contact you for more information or to apply? Is there anything else we should know about your event, project, program, organization, or application? This water quality and benthic monitoring program will provide the required data for science-based decision-making regarding conservation of at-risk coastal cutthroat trout and other species of concern, which will be a significant contribution to knowledge of overall health of the Bilston Watershed. The data will help prioritize stewardship and restoration initiatives, many of which will involve community volunteers from Langford. Engaging and educating community members on sampling techniques, water and habitat requirements of cutthroat trout, and other stewardship activities will encourage and empower environmental stewardship and watershed sustainability. Email: bilstonwatershed@gmail.com (preferred) Website: bilstonwatershed.org Facebook: Bilston Watershed Habitat Protection Association Instagram: bilstonwatershed Please refer to our attached proposal titled “BWHPA Water Quality Monitoring Program 2024” which sets out in more detail the testing that will be undertaken, costs for staff time and lab analysis, multiple sources of funding, overall budget for the water quality monitoring program, and a map showing the location of the testing sites. The attached proposal clarifies the number of sites and frequency of testing at the sites within Langford for the different types of testing we propose to carry out (basic physical, chemical, benthic, 6PPD-Q). Page 805 of 818
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Denotes a mandatory field. PRIOR TO SUBMISSION Before you submit your application, please review the list below to make sure you have everything completed. Mandatory Items: Your current mailing address is complete with a postal code. You have read and understand the Freedom of Information and Protection of Privacy Statement on page 1 of this document. You have attached your organization’s most recent financial statements to this application. You have attached your organization's project, program, or event budget to this application. All fields with an asterisk () are completed. QUESTIONS? If you have any questions about this form, the application process, or the Grant in Aid program, please contact the City of Langford’s finance department in the following ways: • Send us an email: finance@langford.ca • Call us: 250-478-7882 • Mail: Langford City Hall 2nd Floor, 877 Goldstream Avenue V9B 2X8 HOW TO SUBMIT Please submit completed applications by email to finance@langford.ca or by mail to the address above. We do not require a printed copy of your application. If you’d prefer to drop your completed application off in person, please visit Langford City Hall on the 2nd Floor of 877 Goldstream Avenue V9B 2X8. NEXT STEPS Applications will be compiled for presentation at a Community Advisory Committee meeting. The Committee will review your application and forward a recommendation to Council for consideration. The final decision regarding your application will come from Council. The person you have selected as your contact person on page 1 of this form will be contacted with the timelines including Committee and Council meeting dates. It is recommended that a representative from your organization be available to attend meetings at which your application will be appearing either in person or online through Zoom. I I Page 806 of 818
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BILSTON WATERSHED HABITAT PROTECTION ASSN 2025 GRANT IN AID APPLICATION Bilston Watershed Habitat Protection Association (Larger Text) QUESTION: 5. What is your organization’s history of providing community benefit to the residents of Langford? ANSWER: “The Bilston Watershed Habitat Protection Association (BWHPA) was established more than 30 years ago to protect habitat values and water quality in Bilston Watershed and to address concerns about the coastal cutthroat trout population. The BWHPA were instrumental in identifying toxic eƯluent that was being released directly into Firehall Creek with severe impacts downstream in Bilston Creek.
The BWHPA has collaborated on numerous community restoration initiatives to restore and steward trout habitat including Martin Brook riƯles and fish ladders, Firehall Creek stream and riparian restoration, and improvements to summer refuge areas. Water quality monitoring in Langford has been carried out periodically since the early 1990's in collaboration with university students, contractors, and provincial authorities. All of this work was coordinated by passionate BWHPA community volunteers. Bilston Watershed extends from a large area in Langford, down into Metchosin (entering the ocean through Sitting Lady Falls at Witty's Lagoon), and includes a small portion of the Juan de Fuca Electoral Area and a tiny slice of Colwood.”
QUESTION: 6. What is your organization’s role or niche in the community? What makes it diƯerent from other similar organizations? ANSWER: “The BWHPA is focused on community stewardship of water quality and quantity within the Bilston Watershed for the protection of all species that rely on it. Bilston Watershed is one of few in the region that still supports a wild coastal cutthroat trout population. This trout species is blue-listed provincially as vulnerable and has been on the top priority list of candidates for Committee on the Status of Endangered Wildlife in Canada (COSEWIC) status assessment for several years. Large areas of the watershed are undergoing rapid development and there is an urgent need for community awareness of the ecosystem values at risk, to ensure that community members support protection of water quality, water flows and habitat.
The BWHPA is committed to conservation in the watershed using a multifaceted approach that includes science-based stewardship and restoration, inclusive community engagement and education, and collaboration at all levels. We collaborate with other watershed stewardship groups in the region, but BWHPA is the only stewardship group focused on Bilston Watershed.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Who is your target audience? Page 807 of 818
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BILSTON WATERSHED HABITAT PROTECTION ASSN 2025 GRANT IN AID APPLICATION ANSWER: “Our stewardship and education initiatives are inclusive of all community members interested in learning about watersheds in general and ways to support the health of Bilston Watershed in particular. Our main target audience includes residents and businesses who live or work within Bilston Watershed, particularly those residing near streams and waterways.
We are expanding our existing education program for schoolchildren to learn about watershed stewardship through hands-on activities. This past year our education program within Langford engaged 120 middle-school children through eight 3-hour sessions over two semesters.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What are the goals and objectives? ANSWER: “The goals and objectives specific to this application are: *Sample water and sediment at key locations during low summer flows and first fall rains for laboratory analysis of common urban pollutants to help identify which contaminants are present and establish a baseline to monitor changes over time. The data will help inform science-based restoration and prevention to reduce/mitigate contaminants before they enter waterways. *Conduct annual benthic invertebrate sampling for three years at key locations in September of each year. Benthic invertebrates are small aquatic animals that live in the bottom of streams and are an excellent indicator of the health of the waterway. The species and population distribution of benthic invertebrates can provide information on chronic conditions that may not be captured during water or sediment sampling events. Samples are sent for lab analysis. *Sample for toxic tire wear compound 6PPD-Q before, during and after rain events at high traƯic locations for lab analysis. 6PPD-Q is acutely toxic to several species of salmon and trout including coastal cutthroat trout. These samples will support research at Simon Fraser University and Vancouver Island University and help inform restoration priorities. *Engage and train community members on water quality and benthic monitoring protocols to educate and empower community stewards. Community education/training encourages residents to be good stewards and to promote community stewardship and conservation of the watershed.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: What is the anticipated outcome? ANSWER:
“This project is focused on improving water quality and habitat within the Bilston Watershed with a multifaceted approach. Please note: the part of the water quality monitoring program for which we are seeking funding in this application is separate and in addition to our basic monthly water quality field Page 808 of 818
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BILSTON WATERSHED HABITAT PROTECTION ASSN 2025 GRANT IN AID APPLICATION testing for physical water quality parameters including temperature, pH, dissolved oxygen, conductivity, and turbidity. Contaminants such as heavy metals, nutrients, and road runoƯ chemicals cannot be tested in the field and instead require laboratory analysis.
Water quality monitoring is an important part of urban stream stewardship and conservation. Regular monitoring can identify potential impacts and inform science-based decision-making on restoration and mitigation priorities. Laboratory analysis of water, sediment and benthic populations provides reliable baseline data to provide insight into the health of the watershed.
By engaging and educating community members on the importance of sustainable behavior for protection of fresh water, we anticipate greater community stewardship. Two examples would be a reduction of garbage in the creeks and improved riparian management by residents living or working near waterways.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: Please outline a work plan and timeline ANSWER: “*Water and sediment sampling for laboratory analysis of common urban contaminants will take place during low summer flows in June or July and again during the first fall rains in September or October (all dependent on weather patterns). Six locations have been identified throughout the watershed, with four sites in Langford and two sites in Metchosin. Sampling will follow the "5 in 30" protocol where 5 samples are taken within 30 days to calculate average concentrations and create a baseline for each site. *Benthic invertebrate sampling will be carried out in September 2025, 2026, and 2027 at two locations in the watershed, one within Langford and one within Metchosin. Sampling for benthic invertebrates must be carried out at a riƯle location with adequate summer water flows. Benthic sampling will follow the CABIN protocol used by the Capital Regional District. *6PPD-Q sampling will take place during the rainy season starting in early 2025. Sampling is weather dependent and requires several days of dry weather followed by a rain event exceeding 5mm. Samples are taken before, during and after the rain and are immediately frozen before being sent to the lab for analysis. The goal is to sample one rain event per month from Jan-April and Nov-Dec 2025 for a total of 6 rain events annually, but this is dependent on weather patterns. *Members and community volunteers will be trained on the various sampling methods and encouraged to participate during sampling events. Data will be shared and interpreted on the BWHPA website as results become available. Data will also be shared with municipalities and added to provincial and federal databases.”
QUESTION: 7. Please provide a description of the program, organization, project, or event and why a Grant in Aid from the City of Langford is required. You may wish to include the following information: How many attendees/participants from Langford are you expecting? Page 809 of 818
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BILSTON WATERSHED HABITAT PROTECTION ASSN 2025 GRANT IN AID APPLICATION ANSWER: “The BWHPA currently has 30 family memberships (with at least 2 people per family membership) and 18 individual memberships, approximately half of which are Langford residents. We have an additional 32 community volunteers who have signed up and/or participated in stewardship events within the City of Langford this year. We anticipate similar student engagement in 2025 as we had in 2024 for an estimated 120 middle school students. Our social media and website engaged over 1500 individuals in the last 30 days (Nov 2024); our analytics do not allow us to pinpoint how many of those individuals reside in Langford. ”
QUESTION: 8. Should your application be awarded less than the requested amount, what are the anticipated impacts? ANSWER: “Receiving less than the requested amount would reduce the number of sites we can analyze which would negatively impact important data needed to monitor watershed health. Without this data our capacity for science-based decision-making in conservation of the Bilston watershed would be reduced.”
QUESTION: 9. Are there any special issues or circumstances that are aƯecting your revenue or expenses this year? If yes, please explain below: ANSWER: “We have secured multiple grants to support education, community engagement, restoration, stewardship and conservation projects throughout the watershed but laboratory analysis is not an eligible expense for funding through these grants. CRD Stormwater has kindly provided support to pay the majority of lab costs but cannot cover the entire cost.”
QUESTION: 10. Please outline your attempts to secure additional funding from other sources. Please provide details about funding (if any) that has been secured by other governments at any level (local, provincial, federal): ANSWER: “We have applied for funding to cover staƯ time to carry out sampling through two grants: Environment and Climate Change Canada's Action Grant (approved, subject to fulfilling the last conditions), and Freshwater Fisheries of BC Native Trout Stewardship Initiative (2024/2025 funds secured, 2025/2026 anticipated). We have also secured $5000 worth of laboratory analysis through the Capital Regional District's Stormwater Monitoring program, and an additional $1200 of testing through Simon Fraser University's 6PPD-Q research program. Four out of six sampling sites are located within the City of Langford, and through these other grants we can contribute $12,475 towards the total estimated cost of Page 810 of 818
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BILSTON WATERSHED HABITAT PROTECTION ASSN 2025 GRANT IN AID APPLICATION $15,225. We are asking the city to cover the remaining $2750 needed to carry out the water quality sampling program within the City of Langford.”
QUESTION: 11. What environmental and sustainability initiatives/aspects will form/are already part of the event, project, program or organization? ANSWER: “This water quality and benthic monitoring program will provide the required data for science-based decision-making regarding conservation of at-risk coastal cutthroat trout and other species of concern, which will be a significant contribution to knowledge of overall health of the Bilston Watershed. The data will help prioritize stewardship and restoration initiatives, many of which will involve community volunteers from Langford. Engaging and educating community members on sampling techniques, water and habitat requirements of cutthroat trout, and other stewardship activities will encourage and empower environmental stewardship and watershed sustainability.”
QUESTION: 12. Are you looking for volunteers from the community for your event, project, program or organization? If yes, where can interested parties contact you for more information or to apply? ANSWER: “Email: bilstonwatershed@gmail.com (preferred) Website: bilstonwatershed.org Facebook: Bilston Watershed Habitat Protection Association Instagram: bilstonwatershed”
QUESTION: Is there anything else we should know about your event, project, program, organization, or application? ANSWER: “Please refer to our attached proposal titled “BWHPA Water Quality Monitoring Program 2024” which sets out in more detail the testing that will be undertaken, costs for staƯ time and lab analysis, multiple sources of funding, overall budget for the water quality monitoring program, and a map showing the location of the testing sites. The attached proposal clarifies the number of sites and frequency of testing at the sites within Langford for the diƯerent types of testing we propose to carry out (basic physical, chemical, benthic, 6PPD-Q).” Page 811 of 818
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Bilston Watershed Habitat Protection Association Water Quality Monitoring Program 2024
Introduction Bilston Watershed supports a population of wild coastal cutthroat trout that are provincially blue- listed and identified as vulnerable and at risk. Cutthroat trout rely on cool clean water, suitable habitat features, and adequate summer stream flows to thrive. Their need for small tributaries as rearing habitat makes them particularly vulnerable to impacts from urban development such as ditching, clearing and sedimentation. The Province of British Columbia protects water values through approved water quality guidelines for aquatic life, drinking water, agriculture and wildlife. Water quality monitoring and laboratory results can be compared to these guidelines to ensure that contaminants and other parameters remain within acceptable levels for a healthy watershed. The Bilston Watershed Habitat Protection Association (BWHPA) was established more than 30 years ago to address concerns over the dwindling cutthroat trout population impacted by water pollution and urban development. The BWHPA have recently secured funding from Environment and Climate Change Canada (ECCC) and Freshwater Fisheries of BC (FFSBC) to increase community conservation and restoration efforts in Bilston Watershed. The goal is to work collaboratively with all other stakeholders to improve aquatic and riparian habitat for a sustainable and healthy watershed. Water quality monitoring is an important part of urban stream stewardship and cutthroat trout conservation. Regular monitoring can show trends over time as weather patterns change and potential impacts from development increase. Monthly Water Quality Monitoring In July 2024 the BWHPA initiated a monthly water quality monitoring program for Bilston Creek Watershed. This will build on the foundation of past BWHPA water monitoring data. Currently there are 22 sites being tested for physical water quality parameters including temperature, pH, dissolved oxygen, conductivity, and turbidity. Site locations were chosen to monitor all major tributaries flowing into Bilston Creek, and at key locations where anthropogenic impacts are of concern. Page 815 of 818
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Additional water quality measurements are being collected using in-stream HOBO loggers which record temperature data at 1-hour intervals and are downloaded monthly. Laboratory Analysis of Water and Sediment Contaminants such as heavy metals, nutrients, and road runoff chemicals cannot be tested in the field and instead require laboratory analysis. Periodic sampling and laboratory analysis of common contaminants can help identify sources of pollution and establish a baseline to monitor changes over time. Sampling both water and sediment during low summer flows and the first fall rains can measure pollutants at their highest and potentially most toxic levels to best inform conservation and restoration efforts. Rain gardens, settling ponds, and other types of green infrastructure have been proven to greatly reduce stormwater contaminants before they enter waterways. The Capital Regional District (CRD) conducts laboratory analysis of storm drains and discharge points through their Integrated Water Management Program. Municipalities within the CRD must subscribe to this service to be included in the program. The City of Langford participates in this program, but the District of Metchosin does not. The CRD has agreed to support BWHPA laboratory analysis of key contaminants at sample sites within the City of Langford. Bureau Veritas Laboratory is contracted by the CRD and has provided BWHPA quotes for various contaminants of concern. Additional support for laboratory analysis may be available through collaborations with Royal Roads University and the University of Victoria but is yet to be confirmed. Benthic Invertebrate Sampling Another analysis used to monitor stream health is benthic invertebrate sampling. Benthic invertebrates are small aquatic animals that live at the bottom of streams and other water bodies. The species and population distribution of benthic invertebrates are important water quality indicators and provide information on chronic conditions that may not be captured during discrete water or sediment sampling events. Benthic Invertebrate sampling is conducted in September annually for three consecutive years to establish a baseline, or once every five years for long-term monitoring. Sampling must be conducted in riffle habitats with adequate summer flows. Road Runoff and 6PPD-Quinone A tire wear chemical known as 6PPD-Quinone has recently been discovered in road runoff. 6PPD- Q is extremely toxic to several species of salmon and trout including coastal cutthroat trout. Extensive research is currently being conducted on this compound and BWHPA has connected with researchers at Simon Fraser University (SFU) and Vancouver Island University (VIU) who are interested in expanding their monitoring programs to include Bilston Watershed. Page 816 of 818
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Figure 1 shows locations of the 22 current sites being tested monthly for water quality. Sites 22, 19, 16, 09, 07 and 05 are where additional chemical analysis is proposed for baseline data at high- risk locations. Site 09 had benthic sampling carried out in 2023 paid for by CRD Stormwater and we expect to repeat two more benthic surveys at this location. Addition benthic sampling is proposed for site 05 if funding can be secured. Locations proposed for 6PPD-Q sampling include sites 22, 19, 16 and 09.
Figure 1: Water Quality Sampling Locations within Bilston Watershed (2024) Page 818 of 818
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