# Community Advisory Committee Minutes - August 27, 2024

Meeting: Advisory Committee — October 29, 2024

Canonical HTML: [Open Langford](<https://openlangford.ca/meetings/2024-10-29-advisory-committee/documents/2867>)

Meeting record updated: 2026-10-19T15:41:47.416618+00:00

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Source: [Agenda](<https://pub-langford.escribemeetings.com/FileStream.ashx?DocumentId=11804>)

Source pages: 2–4

## AI-processed summary

Minutes of the Community Advisory Committee meeting held August 27, 2024, recording attendance, motions, recommendations, and adjournment.

## Extracted text

### Community Advisory Committee Minutes - August 27, 2024

Source pages: 2–4

## Community Advisory Committee Minutes - August 27, 2024

August 27, 2024, 7:00 PM  
Council Chambers & Electronic Meeting

### PRESENT:

Source pages: 2–4

## PRESENT:

- Councillor M. Morley - Chair
- Councillor K. Yacucha - Vice-Chair
- Councillor C. Harder
- C. Foxall
- F. Johnson
- N. Lehman
- M. McDonald
- R. Plomp
- J. Whiteway

### ATTENDING:

Source pages: 2–4

## ATTENDING:

- M. Watmough, Director of Legislative & Protective Services
- M. Dillabaugh, Director of Finance
- B. Boisvert, Legislative Services Administrative Coordinator

Meeting available by teleconference.

### 1. CALL TO ORDER

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## 1. CALL TO ORDER

The Chair called the meeting to order at 7:00 pm.

### 2. TERRITORIAL ACKNOWLEDGEMENT

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## 2. TERRITORIAL ACKNOWLEDGEMENT

Committee member F. Johnson read the City of Langford's Territorial Acknowledgment.

### 3. MEETING CONDUCT RULES

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## 3. MEETING CONDUCT RULES

M. Watmough, Corporate Officer read the City of Langford's meeting conduct rules.

### 4. APPROVAL OF THE AGENDA

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## 4. APPROVAL OF THE AGENDA

MOVED BY: HARDER  
SECONDED: PLOMP  
THAT the Committee approve the agenda as presented.  
Motion CARRIED.

### 5. ADOPTION OF THE MINUTES

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## 5. ADOPTION OF THE MINUTES

### 5.1 Minutes of the Community Advisory Committee Meeting - May 28, 2024
MOVED BY: YACUCHA  
SECONDED: JOHNSON  
THAT the minutes of the Community Advisory Committee meeting held May 28, 2024, be adopted as circulated.  
Motion CARRIED.

### 6. REPORTS

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## 6. REPORTS

### 6.1 Grant in Aid Program Policy Refresh
MOVED BY: HARDER  
SECONDED: YACUCHA  
THAT the Community Advisory Committee recommend that Council approve POL-0147- FIN “Funding Request Policy” Amendment No. 1 with the addition of “School District 62 Parent Advisory Councils” and other Committees sanctioned by the school as eligible groups.

Prior to consideration of the Main Motion:

Amendment 1:  
MOVED BY: FOXALL  
SECONDED: HARDER  
THAT the Community Advisory Committee recommend that Council amend the policy by adding onto section 5:  
unless the entities or organizations are approved by Council and have a presence in the City of Langford.  
Motion CARRIED.  
Councillors Morley, Yacucha and R. Plomp opposed.

Amendment 2  
MOVED BY: JOHNSON  
SECONDED: HARDER  
THAT the Community Advisory Committee recommend that Council direct staff to provide a definition of "retroactive fees";  
AND  
Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford  

provided however the project event or initiative must not take place prior to the application deadline.  
Motion CARRIED.

On the Main Motion as amended:  
THAT the Community Advisory Committee recommend that Council approve POL-0147- FIN “Funding Request Policy” Amendment No. 1 with the addition of “School District 62 Parent Advisory Councils” and other Committees sanctioned by the school as eligible groups;  
AND  
Direct staff to amend the policy by adding onto section 5:  
“unless entities or organizations are approved by Council and have a presence in the City of Langford”;  
AND  
Direct staff to provide a definition of "retroactive fees";  
AND  
Direct staff to amend Section 2 of the policy to have applications that are submitted prior to the deadline not be excluded solely on the basis that the event initiative or project has taken place prior to the application being considered by the City of Langford provided however the project event or initiative must not take place prior to the application deadline.  
Motion CARRIED.

### 7. ADJOURNMENT

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## 7. ADJOURNMENT

MOVED BY: YACUCHA  
SECONDED: PLOMP  
The Chair adjourned the meeting at 8:15 pm.  
Motion CARRIED.

Presiding Council Member

Certified Correct - Corporate Officer