DocumentsMinutesMar 5, 2024Pages 44–48
Community Advisory Committee Minutes - February 27, 2024
Minutes of the Community Advisory Committee (Feb 27) covering 2024 funding requests and grant recommendations to Council.
Key facts
- Committee recommended approval of funding applications and to fund those amounts exceeding the $80,000 budget from Council Contingency
- Examples of recommended grants: Big Brothers/Big Sisters $5,000; Capital Bike $4,550; CoL Pipe Band $1,500
- Conflicts of interest noted and managed during deliberations
- Recommendations forwarded to Council
Community Advisory Committee Minutes - February 27, 2024
Meeting Details
- Date: February 27, 2024
- Time: 7:00 PM
- Location: Council Chambers & Electronic Meeting
- Meeting available by teleconference.
Present
- Councillor K. Yacucha - Chair
- Councillor C. Harder - Vice-Chair
- Councillor M. Morley
- C. Foxall
- F. Johnson
- S. Klaver
- N. Lehman
- M. McDonald - Remote
- R. Plomp
Absent
- S. Klaver
Attending
- M. Watmough, Deputy Director of Corporate Services
- M. Dillabaugh, Director of Finance
- L. Zetaruk, Analyst
- B. Boisvert, Legislative Services Administrative Coordinator
1. CALL TO ORDER
The Chair called the meeting to order at 7:00 pm.
2. TERRITORIAL ACKNOWLEDGEMENT
Councillor Harder read the City of Langford's Territorial Acknowledgment.
3. APPROVAL OF THE AGENDA
MOVED BY: FOXALL
SECONDED: LEHMAN
THAT the Community Advisory Committee approve the agenda with the addition of the Sarah Beckett Memorial Run for $2,500 into the 2024 funding requests.
Motion DEFEATED.
Councillors Yacucha, Morley and Harder and Committee Member Macdonald opposed.
MOVED BY: HARDER
SECONDED: MORLEY
THAT the Committee approve the agenda as presented.
Motion CARRIED.
4. ADOPTION OF THE MINUTES
4.1 Minutes of the Community Advisory Committee Meeting - November 2, 2023
MOVED BY: MORLEY
SECONDED: PLOMP
THAT the minutes of the Community Advisory Committee meeting held November 2, 2023, be adopted as circulated.
Motion CARRIED.
5. REPORTS
5.1 2024 Funding Requests
- Committee member R. Plomp left the meeting at 8:18 pm. due to a perceived conflict with the funding items Bilston Watershed and Open Gate Church.
- Committee member R. Plomp returned to the meeting at 8:21 pm.
- Committee member C. Foxall left the meeting at 8:21 pm. due to a perceived conflict with the funding item Bear Mountain Community Assn.
- Committee member C. Foxall returned to the meeting at 8:26 pm.
MOVED BY: HARDER
SECONDED: JOHNSON
THAT the Community Advisory Committee recommends that Council approve the recommended grants in aid and funds those amounts exceeding the budget of $80,000.00 from the Council Contingency.
Motion Carried Unanimously
MOVED BY: PLOMP
SECONDED: HARDER
THAT the Community Advisory Committee recommend to Council that:
The following funding applications be approved for the 2024 year:
| Organization | Amount |
|---|---|
| Big Brothers/Big Sisters | $5,000.00 |
| Capital Bike | $4,550.00 |
| CoL Pipe Band | $1,500.00 |
| GOATS Queer Climbing | 5,400.00 |
| Goldstream Farmers Market | $5,000.00 |
| JDF Lacrosse Assn | $6,000.00 |
| JDF Performing Arts Centre | $3,000.00 |
| Mental Health Society | $1,500.00 |
| Peninsula Streams | 20,000.00 |
| ReImagine West Shore | $2,900.00 |
| Rewired Recovery | $10,000.00 |
| Royal Canadian Legion | $6,000.00 |
| Sport Assist | $2,000.00 |
| Take a Hike Foundation | $2,500.00 |
| Urban Food Resilience | $5,000.00 |
| Victoria Sexual Assault Centre | $5,000.00 |
| Wear2Start | $2,000.00 |
| Wild Wise | $2,500.00 |
| Wounded Warrior Run | $2,000.00 |
Motion Carried Unanimously
- Committee member R. Plomp left the meeting at 8:36 pm. due to a perceived conflict with the funding items Bilston Watershed and Open Gate Church.
MOVED BY: JOHNSON
SECONDED: FOXALL
THAT the Community Advisory Committee recommend to Council that:
The following funding applications be approved for the 2024 year:
| Organization | Amount |
|---|---|
| Bilston Watershed | $1,000.00 |
| Open Gate Church | $5,000.00 |
Motion CARRIED.
- Committee member R. Plomp returned to the meeting at 8:37 pm.
- Committee member C. Foxall left the meeting at 8:37 pm. due to a perceived conflict with the funding item Bear Mountain Community Assn.
MOVED BY: JOHNSON
SECONDED: MORLEY
THAT the Community Advisory Committee recommend to Council that:
The following funding applications be approved for the 2024 year:
| Organization | Amount |
|---|---|
| Bear Mountain Community Assn | $1,500.00 |
Motion CARRIED.
- Committee member C. Foxall returned to the meeting at 8:39 pm.
MOVED BY: HARDER
SECONDED: MORLEY
THAT the Community Advisory Committee recommend that Council direct staff to research other local governments to explore best practices in potentially creating and including Community Association and Community-led Neighbourhood Improvement Grants as part of the 2025 process for our current Grant in Aid Policy Funding.
Motion Carried Unanimously
6. ADJOURNMENT
MOVED BY: HARDER
SECONDED: PLOMP
The Chair adjourned the meeting at 8:44 pm.
Motion CARRIED.
Presiding Council Member
Certified Correct - Corporate Officer
Staff Report to Community Advisory Committee
t 250.478.7882
e administration@langford.ca
2nd Floor, 877 Goldstream Avenue
Langford, BC V9B 2X8
DATE
Tuesday, February 27, 2024
DEPARTMENT
Finance
SUBJECT
2024 Funding Requests
EXECUTIVE SUMMARY
Annually, the City provides an opportunity for organizations to apply to the City for funding. The Community Advisory Committee reviews applications, deliberates and provides recommendations to Council working within the allotted budget.
BACKGROUND
In February 2015, City of Langford Council adopted a Funding Request Policy. This policy (attached) outlines the criteria for consideration and specifies that requests be forwarded to the Administration and Finance Committee for recommendation to Council. Given that the Administration and Finance Committee has been replaced by the Community Advisory Committee, the funding requests are coming forward to the Community Advisory Committee for consideration.
The Committee last reviewed Grant in Aid applications in July of 2023. The consideration of these requests was delayed due to the municipal election. Typically, these requests are reviewed prior to approval of the financial plan each year to allow for any adjustments to the budget should the committee recommend an amount other than the amount included in the proposed financial plan.
COMMENTARY
A summary of the 2024 requests is attached, followed by copies of the funding request letters. The summary categorizes the requests according to whether they have received funding in the past or are new requests. All organizations that received funding last year were contacted this year as a reminder of the deadline and that they need to apply each year. Not all organizations that received funding in 2023 have applied for 2024.
In 2023, the City issued $70,000 through the Grant in Aid program.
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