Council Minutes

1. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:00 pm.

2. TERRITORIAL ACKNOWLEDGEMENT

Councillor Morley read the City of Langford's Territorial Acknowledgment.

3. MEETING CONDUCT RULES

M. Watmough, Deputy Director of Corporate Services, read the City of Langford's meeting conduct rules.

4. APPROVAL OF THE AGENDA

MOVED BY: GUIRY
SECONDED: MORLEY
THAT Council approve the agenda as presented.

Motion CARRIED.

5. PUBLIC PARTICIPATION

• N. McNeely, Lakehurst Dr - re: item # 9.3: The speaker supports Option 1 of the resolutions presented. Expressed concerns regarding Priority Section 6, Quality of Life. Speaker noted the plan fails to address end of life options. The plan does not cover cemetery requirements for residents of Langford. The speaker expressed concern regarding Priority Section 1, Sustainable Development. Commercial spaces being proposed should be curtailed due to the already empty available spaces for lease or recycle these empty spaces into usable space.

• D. Seaton, Glen Lake Rd - re: item #9.3: The speaker expressed concern regarding the lack of public consultation in the development of the Strategic Plan. Families, businesses, seniors, arts, sports groups, neighbouring municipalities, and community groups are missing from the consultation process. The speaker expressed concerns regarding the lack of public notifications. Speaker also expressed concerns regarding the lack of time given for public input and noted the Strategic Plan reflects Council priorities not Langford citizens.

• D. Seaton, Glen Lake Rd - re: item #9.3: The speaker inquired to Council; Why are the consultations number not noted in the plan? What is the rationale behind making the plan public prior to the consultation process? Public safety and compassion for all citizens, what does this mean? Why is policing and community safety not reflected in the plan? Speaker noted many paragraphs are dedicated to climate change and environment compared to the needs of the residents.

• S. Geary, Bear Mountain Pkwy - re: item #9.3: The speaker supports the accessibly of the plan. The speaker made note of several sections: Section 1 d: The speaker believes this is long overdue. Section 1 i. and j: The speaker would like a multi level parkade built for overflow parking. Section 1 m: The speaker wants Council to collaborate with other municipalities and the Province in regard to this issue. 2 e: The speaker supports a review of old infrastructure. 3 c: The speaker would like the encouragement of more tech companies in Langford as they promote remote working conditions for commuting benefits.

• G. Haythornwaite, Peatt Rd - re: item #9.3: The speaker believes the plan has many attributes to update administrative practices of running a city. The speaker expressed concern regarding the development of the Strategic Plan did not display open governance. The speaker believes that Council should discuss all matters that are in the public's interest in an open meeting. The speaker would like prior to the next budget, open forums to discuss and debate future challenges. The speaker expressed concerns regarding the plan not advancing public service and instead supports a private service model.

• M. Wignall, Selwyn Rd - re: item #9.3: The speaker expressed concern regarding the plan not being inclusive of the public. The speaker expressed concern about the scope of the plan.

• S. Costello, Roblee Pl - re: item #9.3: The speaker would like the Council to follow facts including vehicle ownership and insurance statistics in reference to the Transportation Master Plan as outlined in the Strategic Plan.

• M. Morton, Phelps Ave - re: item #9.3: The speaker believes the plan needs more public consultation.

• C. Wright, Commander Crt - re: item #9.3: The speaker believes that the OCP is the first Strategic Plan. The speaker does not believe the City of Langford requires a Strategic Plan. The speaker inquired how much the plan cost taxpayers. The speaker expressed concern regarding the lack of advertising for public input of the plan. The speaker supports Option 1 of the resolutions.

• D. Dingman, Reunion Ave - re: item #9.3: The speaker expressed disappointment that renters are only mentioned 3 times in the Strategic Plan. The speaker expressed concern about the affordable and attainable housing issues in Langford. Expressed that the City needs to take action on improving the housing situation. The speaker suggested that 5% of units be donated to the City for a housing program. The speaker would like more parks in the City Centre. The speaker supports Option 1 of the resolutions.

• D. Stroud, Jeanine Dr - re: item #9.3: The speaker appreciates the work done on the document and the public engagement. However, would like more public input. The speaker expressed concern that the plan does not show that climate change affects other aspects of the plan. The speaker encouraged the use of a climate specialist.

• K. Velikovsky, Walfred Rd - re: item #8.2: The speaker is an applicant for 957 Walfred Rd and is available for any questions.

• L. Foxall, Players Dr - re: item #9.3: The speaker supports Option 1 of the resolutions. The speaker stated that the City already has a Strategic Plan in the Official Community Plan. The speaker expressed that the development of the plan was rushed. The speaker expressed concern regarding the cost of developing the Strategic Plan. The speaker expressed disappointment in the lack of public input. The speaker expressed disappointment in the lack of joint partnerships with other local municipalities.

• K. Robinson, Paige Ave - re: item #9.3: The speaker would like the plan deferred. The speaker expressed concerns regarding the lack of public consultation. The speaker believes the Official Community Plan designated City Centre area needs to be scaled down. The speaker expressed concern regarding wetland protection. The speaker believes that transportation needs to be reassessed.

• S. Plank, Goldstream Ave - re: item #9.3: The speaker stated they would have preferred public engagement early on in the process. The speaker appreciates that there is a need to move forward with the implementation of the plan. The speaker requested more community involvement. The speaker stated that the Official Community Plan refresh requires public engagement. The speaker stated that transportation and parking plans requires more public engagement. The speaker would like more integration and focus on the priorities of the plan.

• S. Sifert, Walfred Rd - re: item #9.3: The speaker does not support the plan. The speaker supports Option 1 of the resolutions. The speaker expressed concern regarding the lack of public feedback and the number of people taking the self survey for the plan.

• R. Louie, Langford resident - re: item #9.3: The speaker stated the plan is too vague. The speaker expressed concern regarding Section 6 c. The speaker stated that First Nations stakeholders were not consulted. The speaker stated they would like to see a higher percentage of public input. The speaker inquired as to what reconciliation looks like for Langford.

• W. Hobbs, Luxton Rd - re: item #9.3: The speaker expressed concern regarding the name of the plan. The speaker stated that there is already a Strategic Plan in the Official Community Plan. The speaker would like more public input and expressed concern regarding the amount of time given to certain speakers during the public participation.

• M. Brooke, Merlin Rd - re: item #9.3: The speaker would like urban food resilience to be highlighted. The speaker would like renters to have more acknowledgement in the plan. The speaker expressed the public input was adequate and that more public input is required.

• L. Plomp, Whimfield Terr - re: item #9.3: The speaker appreciates the development of the plan. The speaker inquired how the plan would affect the day to day lives of the community. The speaker stated that this could be accomplished by section 2c. A food security policy, with the design of community gardens would be beneficial in the plan. Helping people with high fuel costs could be achieved by sections 4b 4c and 4d. Improving mental and physical health could be achieved by sections 6a. and 6 l. A storm management plan in section 2 d. could help alleviate worry of localized flooding. The social issues should be advocated to the Province for assistance section 5 a. The speaker encouraged the increase of small business owners and encouraging local assistance with the housing crisis referencing sections 3 a. and 1 m. The speaker stated that the good neighbour policy section 1 f. needs to be a priority.

• R. Coutre, Goldstream Ave - re: item #8.1: The speaker is available for any questions regarding the application.

• C. Burdge, Hoffman Ave - re: item #9.3: The speaker stated they are happy a Strategic Plan is being developed. The speaker supports Option 1 of the resolutions. The speaker attended the public forums for the plan. The speaker expressed disappointment in the low turnout for public input. The speaker inquired how many members of the public have downloaded the plan. The speaker noted great interest in the transportation plan.

• S. Parry, Glen Lake Rd - re: item #9.3: The speaker expressed concern about the lack of public input. The speaker expressed concern regarding protecting identity of those giving public input. The speaker would like a mail out for public input. re: item #6: The speaker expressed concern regarding the accuracy of the minutes of October 10, 2023.

• B. Armstrong, Rodney Rd - re: item #9.3: The speaker supports Option 1 of the resolutions. The speaker expressed concern regarding the lack of public input. The speaker stated they would like a mail out to homes in the Langford. The speaker stated they would like focused information groups for public input.

• G. Glowinski, Brock Ave - re: item #9.2: The speaker is available to answer question regarding the application.

• K. Awram, Finlayson Arm Rd - re: item #9.3: The speaker appreciates the efforts that went into developing the Strategic Plan. The speaker expressed concern regarding the lack of public input and stated perhaps a mail out would have bolstered public participation. The speaker stated they would like more consultation with local First Nations with respect to planning and land use. The speaker expressed they are pleased the Urban Forest Management Plan is in action. The speaker expressed concern about the lack of affordable housing in Langford. The speaker supports the film and art industry and supports the growth of greenspaces available to the public.

• C. Lockland, Winster Rd - re: item #9.3: The speaker stated that land use decisions are permanent and this permanency should be considered.

MOVED BY: GUIRY
SECONDED: HARDER
THAT Council at 7:10 pm. extend the speaking time of D. Seaton during public participation for 2 minutes.

Motion CARRIED.

MOVED BY: GUIRY
SECONDED: WAGNER
THAT Council at 7:33 pm. extend public participation for 30 minutes.

Motion CARRIED.

MOVED BY: WAGNER
SECONDED: MORLEY
THAT Council at 8:02 pm extend public participation for 15 minutes.

Motion CARRIED.
Councillor Szpak opposed.

Amendment:
MOVED BY: HARDER
SECONDED: SZPAK
THAT Council extend the public participation for 15 minutes for first time speakers only.

Motion DEFEATED.
Mayor Goodmanson, Councillors Wagner, Guiry opposed.

MOVED BY: HARDER
SECONDED: WAGNER
THAT Council at 8:21 pm. extend the public participation for 15 minutes for first time speakers.

Motion CARRIED.

6. CONSENT AGENDA

• Minutes of the WSPR Board of Directors Meeting - September 13, 2023 (RECEIVE)
• Minutes of the Special Council Meeting - October 10, 2023 (ADOPT)
• Minutes of the Council Meeting - October 10, 2023 (ADOPT)
• Minutes of the SDAC Meeting - October 16, 2023 (RECEIVE)

MOVED BY: HARDER
SECONDED: MORLEY
THAT Council adopt the recommendations for each item of the Consent Agenda as presented:
Minutes of the WSPR Board of Directors Meeting - September 13, 2023 (RECEIVE)
Minutes of the Special Council Meeting - October 10, 2023 (ADOPT)
Minutes of the Council Meeting - October 10, 2023 (ADOPT)
Minutes of the SDAC Meeting - October 16, 2023 (RECEIVE)

Motion CARRIED.

7. CONSIDERATION OF MATTERS REMOVED FROM THE CONSENT AGENDA

(No items recorded)

8. COMMITTEE RESOLUTIONS

8.1 2181 Bear Mountain Parkway Development Variance Permit

MOVED BY: MORLEY
SECONDED: WAGNER
THAT Council direct staff to provide notice that Council will consider issuing a Development Variance Permit to vary Schedule 4 of Subdivision and Development Servicing Bylaw No. 1000 to allow a permanent two-point turnaround in lieu of a cul-de-sac at 2181 Bear Mountain Parkway, subject to:
i. That the two-point turnaround is constructed and secured to the satisfaction of the Fire Chief, prior to subdivision approval.

MOVED BY: GUIRY
SECONDED: MORLEY
THAT Council at 8:38 pm. table the motion.

Motion CARRIED.

MOVED BY: GUIRY
SECONDED: MORLEY
THAT Council at 8:39 pm. take a 10-minute recess.

Motion CARRIED.

The meeting resumed at 8:51 pm.
Councillor Morley withdrew his motion.

MOVED BY: WAGNER
SECONDED: GUIRY
THAT the item be referred back to the Sustainable Development Advisory Committee for further rationale and background on why the variance is the preferred option to alternative site layouts, including all pertinent information.

Motion CARRIED.

8.2 957 Walfred Rezoning Application

MOVED BY: WAGNER
SECONDED: GUIRY
THAT Council:

1. Proceed with consideration of First Reading of Bylaw No. 1927 to amend the zoning designation of the properties located at 957 Walfred Road from RS1 to RT1 subject to the following terms and conditions:
   a. That the applicant provides, as a bonus for increased density, the following contributions per dwelling unit, prior to the issuance of a building permit:
   i. $610 towards the Affordable Housing Reserve Fund; and
   ii. $3,660 towards the General Amenity Reserve Fund;
   b. That the applicant, prior to Bylaw Adoption, discharge the previous rezoning covenant and register a new Section 219 covenant in priority of all other charges on title, that agrees to the following:
   i. That the following will be provided and implemented to Bylaw No. 1000 standards to the satisfaction of the Director of Engineering prior to the issuance of a building permit:
   1. Full frontage improvements, inclusive of constructing a cul de sac and bowtie parking, connecting the existing sidewalk on Hinks Road to the on-site pathway, boulevard, and streetlighting. It must also include improvements to the frontage of 955 Walfred Road;
   2. A storm water management plan; and
   3. A construction parking management plan.
   ii. That a separate covenant be registered prior to for the proposed development agreeing that the garages are to be used for the parking of vehicles and not the storage of items preventing the parking of vehicles therein
   iii. That tree protection measures, inclusive of tree protection fencing, are implemented prior to commencement of work to protect the trees identified for retention in the arborist report throughout the construction period;
   iv. That all concrete used on-site will utilize ready-mix concrete that meets or exceeds the weighted average Global Warming Potential targets based on Concrete BC Baseline (average) mix data, and that prior to the issuance of a Building Permit the applicant shall provide a Type III Environmental Product Declaration that is 3rd party verified specifying the total Global Warming Potential value and confirming that the proposed development meets the requirements of Low Carbon Concrete Policy POL-0167-PLAN;
   v. That a Statutory Right of Way be registered over the public pathway prior to the issuance of a building permit;
   vi. That the public pathway shall be demonstrated within the landscape plan and be clearly delineated to the satisfaction of the Director of Parks, Recreation, and Facilities.
   c. That the Committee recommend the Council direct staff to work with the Applicant to address the issues below to be presented at first reading of the bylaw prior to Public Hearing:
   • Relocation of the front entrances (north faces) of townhome block “A” and “B”
   • Detailing of a solid board fence on the north and east interior boundaries
   • Landscaping and irrigation possibilities within the cul-de-sac bowtie.
     And
2. Amend the text of Schedule AD of the Zoning Bylaw No. 300 to remove the amenity contributions related to Bylaw No. 1261;
   And
3. Authorize the Director of Planning and Subdivision to issue the following variances within the form and character development permit:
   a. Section 6.28.07(1)(a) to reduce the front lot line setback from 3 m to 1.2m; and
   b. Section 6.28.07(1)(d) to reduce the rear lot line setback from 5.5 m to 1.5 m
   Subject to the following condition:
   That the variances are only granted for the development of the townhouse project as shown at Public Hearing.

Motion CARRIED.

9. REPORTS

9.1 TUP20-0006 - 988 McCallum Rd

MOVED BY: HARDER
SECONDED: MORLEY
THAT Council renew TUP20-0006 to allow for additional employee parking at 988 McCallum Road for a period of three years subject to the following conditions:
a. That only the portion of the property indicated in Figure 1 may be utilized for the employee parking;
b. That all recommendations of the Environmental Professional Opinion Memorandum prepared by Craig Barlow, RPBio, are implemented and adhered to through the term of use for employee parking; and
c. That the lot is not use for parking of large automobiles related to the nearby work site and is only limited to personal vehicles of staff.

Motion CARRIED.

9.2 3193 3195 Glen Lake Strata Title Previously Occupied Building

MOVED BY: HARDER
SECONDED: GUIRY
THAT Council endorse the proposed strata titling of the previously occupied duplex at 3193 & 3195 Glen Lake Road, legally known as PID 000-407-135; LOT 10, SECTION 83, ESQUIMALT DISTRICT, PLAN 27757, subject to the removal of the third driveway located on Monnington Place.

Motion CARRIED.

9.3 2023-2027 Council Strategic Plan

MOVED BY: MORLEY
SECONDED: WAGNER
THAT Council receive this report for information and given the volume and quality of written responses received from the public, that Council defers approval of the Strategic Plan until after staff has had sufficient time to analyze the public feedback and present it to Council for consideration.

Motion CARRIED.

10. BYLAWS

10.1 BYLAW NO. 2135 (Background report attached)

“Langford Zoning Bylaw, Amendment No. 701, (Omnibus No. 63 – Text Amendment to Remove Clause Requiring Second Parking Stall for Three-Bedroom Units), Bylaw No. 2135, 2023". (ADOPTION)

MOVED BY: HARDER
SECONDED: WAGNER
THAT Council adopt Bylaw No. 2135

Motion CARRIED.
Mayor Goodmanson opposed.

10.2 BYLAW NO. 2137 (Background report attached)

“Langford Zoning Bylaw, Amendment No. 702, (798 Gwendolynn Drive), Bylaw No. 2137, 2023". (ADOPTION)

MOVED BY: WAGNER
SECONDED: GUIRY
That Council adopt Bylaw No. 2137.

Motion CARRIED.
Councillor Morley opposed.

10.3 BYLAW NO. 2147

"Permissive Tax Exemption, 2023 (2024/27 year)". (ADOPTION)

MOVED BY: HARDER
SECONDED: MORLEY
THAT Council adopt Bylaw No. 2147.

Motion CARRIED.

10.4 BYLAW NO. 2148

"Grant Partnering Tax Exemption to Utility Property Owned by Sustainable Services LTD, 2023". (ADOPTION)

MOVED BY: HARDER
SECONDED: GUIRY
THAT Council adopt Bylaw No. 2148.

Motion CARRIED.

11. ADJOURNMENT

MOVED BY: GUIRY
SECONDED: MORLEY
THAT Council adjourn the meeting.

Mayor Goodmanson adjourned the meeting at 9:34 pm.

Motion CARRIED.

Presiding Council Member

Certified Correct - Corporate Officer