DocumentsMinutesJun 27, 2023Pages 1–6

City of Langford Community Advisory Committee Minutes

Minutes of the Community Advisory Committee meeting held June 27, 2023, recording attendance, presentations, motions and recommendations to Council (including education fund recommendations and community facility requests). The document includes adopted rotating Chair/Vice-Chair schedules, committee recommendations, and received departmental reports.

Key facts

Meeting date: June 27, 2023; meeting available by teleconference; called to order at 7:10 PM; adjourned at 9:47 PM
Attendees included Councillors M. Morley (Chair), K. Yacucha (Vice Chair), C. Harder and community members
Rotating Chair schedule adopted for July 2023 — October 2026 cycles (Morley, Yacucha, Harder)
Rotating Vice-Chair schedule adopted for July 2023 — October 2026 cycles
Committee recommended Council designate a City representative to the Intermunicipal Advisory Committee no later than end of September 2023

City of Langford Community Advisory Committee Minutes

Date: June 27, 2023, 7:00 PM
Location: Council Chambers & Electronic Meeting

Present / Attending

Councillor M. Morley - Chair
Councillor K. Yacucha - Vice Chair
Councillor C. Harder
C. Foxall
F. Johnson - Remote
S. Mayer
N. Lehman
M. McDonald
R. Plomp
B. Hutchins, Director of Corporate Services
L. Zetaruk, Analyst
R. Hemsworth, Records Coordinator

Meeting available by teleconference.

Page 1–6

1. TERRITORIAL ACKNOWLEDGEMENT

B. Hutchins, Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.

Page 1–6

2. CHAIR and VICE CHAIR APPOINTMENTS

MOVED BY: HARDER
SECONDED: YACUCHA

THAT the Committee endorse the following rotating schedule for the role of Chair of the Committee Advisory Committee: Councillor Morley, July 2023 — October 2023; Councillor Yacucha, November 2023— February 2024; Councillor Harder, March 2024 —June 2024; Councillor Morley, July 2024 — October 2024; Councillor Yacucha, November 2024 — February 2025; Councillor Harder, March 2025 —June 2025; Councillor Morley, July 2025 — October 2025; Councillor Yacucha, November 2025 — February 2026; Councillor Harder, March 2026 —June 2026; Councillor Morley, July 2026 — October 2026.

Motion CARRIED.

MOVED BY: HARDER
SECONDED: MORLEY

THAT the Committee endorse the following rotating schedule for the role of Vice-Chair of the Committee Advisory Committee: Councillor Yacucha, July 2023 — October 2023; Councillor Harder, November 2023 — February 2024; Councillor Morley, March 2024 —June 2024; Councillor Yacucha, July 2024 — October 2024; Councillor Harder, November 2024 — February 2025; Councillor Morley, March 2025 —June 2025; Councillor Yacucha, July 2025— October 2025; Councillor Harder, November 2025— February 2026; Councillor Morley, March 2026 —June 2026; Councillor Yacucha, July 2026 — October 2026.

Motion CARRIED.

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3. CALL TO ORDER

The Chair called the meeting to order at 7:10 pm.

Page 1–6

4. APPROVAL OF THE AGENDA

MOVED BY: YACUCHA
SECONDED: LEHMAN

THAT the Community Advisory Committee approve the agenda as presented.

Motion CARRIED.

Page 1–6

5. PRESENTATIONS

5.1 BC SPCA - Sarah Herring

The Community Advisory Committee received a presentation from Sarah Herring of the BC SPCA regarding the support that is given to domestic and wildlife animals in the Greater Victoria area.

5.2 West Shore Arts & Culture Centre Proposal - Judith Cullington

The Community Advisory Committee received a presentation from Judith Cullington regarding a proposal for a West Shore Arts & Culture Centre.

MOVED BY: HARDER
SECONDED: MCDONALD

THAT the Community Advisory Committee recommends that Council designate a member of Council as the City of Langford's representative on the Intermunicipal Advisory Committee no later than the end of September 2023.

Motion CARRIED.

5.3 Badminton Facility Proposal - Rhea Siu

The Community Advisory Committee received a presentation from Jeff Siu and Tashin Gee regarding a proposal for a Badminton Facility in the City of Langford.

MOVED BY: HARDER
SECONDED: PLOMP

THAT the Community Advisory Committee recommends that Council direct the Parks and Recreation department to note a community ask for a dedicated space to play and host programs for badminton in the City of Langford.
And
THAT staff provide a response to the Vancouver Island Badminton Academy regarding the potential for municipal partnership following the result of the Parks and Recreation needs assessment in the City of Lanford, specifically to their ask for rent, location and potential for promotion of the badminton program.

Prior to consideration of the Main Motion:

Amendment:

MOVED BY: YACUCHA
SECONDED: LEHMAN

THAT the Community Advisory Committee recommends that Council direct the Parks and Recreation department to note a community ask for a dedicated space to play and host programs for badminton in the City of Langford
And
THAT staff provide a response to the Vancouver Island Badminton Academy regarding the potential for municipal partnership following the result of the Parks and Recreation needs assessment in the City of Langford, specifically to their ask for location and potential for promotion of the badminton program.

Motion CARRIED.

On the Main Motion as amended:

THAT the Community Advisory Committee recommends that Council direct the Parks and Recreation department to note a community ask for a dedicated space to play and host programs for badminton in the City of Langford
And
THAT staff provide a response to the Vancouver Island Badminton Academy regarding the potential for municipal partnership following the result of the Parks and Recreation needs assessment in the City of Langford, specifically to their ask for location, and potential for promotion of the badminton program.

Motion CARRIED.

5.4 Royal Roads University - Langford Education Fund, Rebecca Sharma & Gwen Campden

The Community Advisory Committee received a presentation from Rebecca Sharma & Gwen Campden regarding the Royal Roads University - Langford Education Fund proposal.

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6. REPORTS

6.1 Royal Roads University - Langford Education Fund

MOVED BY: HARDER
SECONDED: PLOMP

THAT the Community Advisory Committee recommends that Council:

That Royal Roads University allocate and disburse the annual $75,000 pledge payment from City of Langford per the Gift Agreement to each partnering post-secondary institution (Royal Roads University, University of Victoria, Camosun College, Justice Institute of BC) proportionately to their projected annual student enrolment numbers to programs available at the RRU Langford Campus.

AND

That the Langford Education Awards eligibility criteria focus on students who:
a. Are 26 years or younger.
b. Have graduated from a high school in School District 62 and resided in the City of Langford at the time of graduation.
c. Are enrolled and are entering a Royal Roads University, University of Victoria, Camosun College, and/or Justice Institute of British Columbia program offered at the Royal Roads University Langford campus.
d. Have demonstrated reasonable financial need.

AND

And that preference be given to students who self-identify as belonging to an under-represented group, including but not limited to: Indigenous, racialized, 2SLGBTQQIA+, neuro-diverse, persons living with a visible or invisible disability, youth from care, and/or first in family to attend post-secondary.

AND

That the funds available provide student entrance awards with a maximum value of $10,000 to students as long as funds are available.

Prior to consideration of the Main Motion:

Amendment:

MOVED BY: YACUCHA

That 2a. Are 26 years or younger,
That 2b. Have graduated from a high school in School District 62 and resided in the City of Langford at the time of graduation.

Move to

And that preference be given to students who self-identify as belonging to an under-represented group, including but not limited to: Indigenous, racialized, 2SLGBTQQIA+, neuro-diverse, persons living with a visible or invisible disability, youth from care, and/or first in family to attend post-secondary.

Motion died on the floor for want of a seconder

Amendment:

MOVED BY: JOHNSON

That 2b. be amended to read:
Have graduated from a high school in Southern Vancouver Island and reside in the City of Langford at the time of graduation.

Motion died on the floor for want of a seconder.

On the Main Motion:

THAT the Community Advisory Committee recommends that Council:

That Royal Roads University allocate and disburse the annual $75,000 pledge payment from City of Langford per the Gift Agreement to each partnering post-secondary institution (Royal Roads University, University of Victoria, Camosun College, Justice Institute of BC) proportionately to their projected annual student enrolment numbers to programs available at the RRU Langford Campus.

AND

That the Langford Education Awards eligibility criteria focus on students who:
a. Are 26 years or younger.
b. Have graduated from a high school in School District 62 and resided in the City of Langford at the time of graduation.
c. Are enrolled and are entering a Royal Roads University, University of Victoria, Camosun College, and/or Justice Institute of British Columbia program offered at the Royal Roads University Langford campus.
d. Have demonstrated reasonable financial need.

AND

And that preference be given to students who self-identify as belonging to an under-represented group, including but not limited to: Indigenous, racialized, 2SLGBTQQIA+, neuro-diverse, persons living with a visible or invisible disability, youth from care, and/or first in family to attend post-secondary.

AND

That the funds available provide student entrance awards with a maximum value of $10,000 to students as long as funds are available.

Motion CARRIED.

6.2 Departmental Update

MOVED BY: YACUCHA
SECONDED: LEHMAN

THAT the Community Advisory Committee receives the report for information.
And
THAT the Community Advisory Committee receives updates from departments as they become available.

Motion CARRIED.