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MeetingsTue, Jun 27, 20232h 46m2022–2026 Council

Advisory Committee

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Summary

  • Approved $75,000/year scholarship split among Langford campus partners for local students; awards up to $10,000 (Langford Education Awards).
  • Approved receipt of departmental updates and the West Shore RCMP annual report for information (services update).
  • Directed staff to note community request for dedicated badminton space and respond after parks needs assessment (Badminton proposal).
  • Directed staff to recommend Council designate Langford's representative to the Intermunicipal Advisory Committee by September 2023 (representation).

Decisions

What council voted on, in agenda order.

6 decisions
  • Recommended Council direct Parks and Recreation to note badminton request and respond about location, promotion.

    5.3 · Badminton Facility Proposal - Rhea Siu

    Moved by Harder, seconded by Plomp
  • Approved an amendment clarifying staff should address location and promotion, removing rent.

    5.3 · Badminton Facility Proposal - Rhea Siu

    Moved by Yacucha, seconded by Lehman
  • Withdrawn amendment to broaden eligible high school geography to Southern Vancouver Island.

    6.1 · Royal Roads University - Langford Education Fund

    WithdrawnMoved by Johnson
  • Recommended Council adopt the $75,000 allocation method and award criteria with up to $10,000 awards.

    6.1 · Royal Roads University - Langford Education Fund

    Moved by Harder, seconded by Plomp
  • Withdrawn amendment to move eligibility items into the preference section.

    6.1 · Royal Roads University - Langford Education Fund

    WithdrawnMoved by Yacucha
  • Recommended Council designate a representative on the Intermunicipal Advisory Committee by September 2023.

    5.2 · West Shore Arts & Culture Centre Proposal - Judith Cullington

    Moved by Harder, seconded by McDonald

Agenda

14 items · select one for details, debate and documents

Summary

Chair read the City's Territorial Acknowledgement.

territorial acknowledgement

Summary

Committee endorsed rotating schedules for Chair and Vice-Chair.

Motions (2)

PassedMoved by C. Harder

THAT the Committee endorse the following rotating schedule for the role of Chair of the Committee Advisory Committee: Councillor Morley, July 2023 — October 2023; Councillor Yacucha, November 2023— February 2024; Councillor Harder, March 2024 —June 2024; Councillor Morley, July 2024 — October 2024; Councillor Yacucha, November 2024 — February 2025; Councillor Harder, March 2025 —June 2025; Councillor Morley, July 2025 — October 2025; Councillor Yacucha, November 2025 — February 2026; Councillor Harder, March 2026 —June 2026; Councillor Morley, July 2026 — October 2026.

PassedMoved by C. Harder

THAT the Committee endorse the following rotating schedule for the role of Vice-Chair of the Committee Advisory Committee: Councillor Yacucha, July 2023 — October 2023; Councillor Harder, November 2023 — February 2024; Councillor Morley, March 2024 —June 2024; Councillor Yacucha, July 2024 — October 2024; Councillor Harder, November 2024 — February 2025; Councillor Morley, March 2025 —June 2025; Councillor Yacucha, July 2025— October 2025; Councillor Harder, November 2025— February 2026; Councillor Morley, March 2026 —June 2026; Councillor Yacucha, July 2026 — October 2026.

governanceappointments

Summary

The Chair called the meeting to order at 7:10 pm.

call to order

Summary

Committee approved the agenda as presented.

Motions (1)

PassedMoved by K. Yacucha

THAT the Community Advisory Committee approve the agenda as presented.

agenda

Summary

Presentations were received from invited presenters (see subitems).

presentations

Summary

The Committee received a presentation from the BC SPCA about animal support in Greater Victoria.

BC SPCApresentations

Summary

The Committee received a proposal for a West Shore Arts & Culture Centre and recommended Council designate a representative to the Intermunicipal Advisory Committee.

Motions (1)

PassedMoved by C. Harder

THAT the Community Advisory Committee recommends that Council designate a member of Council as the City of Langford's representative on the Intermunicipal Advisory Committee no later than the end of September 2023.

artsintermunicipal

Summary

The Committee recommended Council note community interest in a dedicated badminton space and asked staff to respond to the Vancouver Island Badminton Academy regarding potential municipal partnership, location and promotion (amendment removed 'rent').

Motions (2)

PassedMoved by C. Harder

THAT the Community Advisory Committee recommends that Council direct the Parks and Recreation department to note a community ask for a dedicated space to play and host programs for badminton in the City of Langford. And THAT staff provide a response to the Vancouver Island Badminton Academy regarding the potential for municipal partnership following the result of the Parks and Recreation needs assessment in the City of Langford, specifically to their ask for location, and potential for promotion of the badminton program.

PassedMoved by K. Yacucha

THAT the Community Advisory Committee recommends that Council direct the Parks and Recreation department to note a community ask for a dedicated space to play and host programs for badminton in the City of Langford. And THAT staff provide a response to the Vancouver Island Badminton Academy regarding the potential for municipal partnership following the result of the Parks and Recreation needs assessment in the City of Langford, specifically to their ask for location and potential for promotion of the badminton program.

recreationbadmintonparks and recreation

Summary

Royal Roads representatives presented the Langford Education Awards Fund proposal.

educationscholarshipRoyal Roads

Summary

Committee considered reports (see subitems).

reports

Summary

Committee recommended Council approve the recommended allocation and eligibility criteria for the Langford Education Awards Fund, including $75,000 annual allocation to partner institutions and entrance awards up to $10,000.

Financial impact

$75,000— City of Langford (annual pledge)

Motions (3)

WithdrawnMoved by F. Johnson

Amendment: That 2b be amended to read 'Have graduated from a high school in Southern Vancouver Island and reside in the City of Langford at the time of graduation.'

PassedMoved by C. Harder

THAT the Community Advisory Committee recommends that Council: 1. That Royal Roads University allocate and disburse the annual $75,000 pledge payment from City of Langford per the Gift Agreement to each partnering post-secondary institution (Royal Roads University, University of Victoria, Camosun College, Justice Institute of BC) proportionately to their projected annual student enrolment numbers to programs available at the RRU Langford Campus. AND 2. That the Langford Education Awards eligibility criteria focus on students who: a. Are 26 years or younger. b. Have graduated from a high school in School District 62 and resided in the City of Langford at the time of graduation. c. Are enrolled and are entering a Royal Roads University, University of Victoria, Camosun College, and/or Justice Institute of British Columbia program offered at the Royal Roads University Langford campus. d. Have demonstrated reasonable financial need. AND 3. And that preference be given to students who self-identify as belonging to an under-represented group, including but not limited to: Indigenous, racialized, 2SLGBTQQIA+, neuro-diverse, persons living with a visible or invisible disability, youth from care, and/or first in family to attend post-secondary. AND That the funds available provide student entrance awards with a maximum value of $10,000 to students as long as funds are available.

WithdrawnMoved by K. Yacucha

Amendment: Move preference criteria (2a and 2b) to the preference section (proposed by Yacucha).

Documents (4)

City staff report seeking endorsement of scholarship eligibility criteria and disbursement approach for the City of Langford's gift to Royal Roads University establishing the Langford Education Fund.

Date: Tuesday, June 27, 2023City pledge: $375,000 over five years ($75,000/year) to Royal Roads University per Gift AgreementPurpose: approve criteria for scholarship eligibility and how funds are split between partnering institutionsSubmitted by: Braden Hutchins, Director of Corporate Services (with multiple departmental concurrences)
Staff Report: Royal Roads/Langford Education Fund

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BACKGROUND:

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COMMENTARY:

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FINANCIAL IMPLICATIONS:

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LEGAL IMPLICATIONS:

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OPTIONS:

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SUBMITTED BY:

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Attachments

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Royal Roads University briefing note recommending terms of use and eligibility for the Langford Education Awards Fund and proposing disbursement and award amounts.

Date of briefing note: March 31, 2023Confirms City pledge of $375,000 total ($75,000/year for five years)Recommended eligibility: students 26 years or younger, SD62 high school graduates who reside in Langford, enrolled at programs on RRU Langford campus, demonstrated financial need, with preference to under-represented groupsRecommended maximum student entrance award value: $10,000 (while funds available)Proposed proportional annual disbursement to partner institutions: RRU 30% ($22,500), Camosun 30% ($22,500), UVic 20% ($15,000), JIBC 20% ($15,000)
Appendix: Briefing Note - Langford Education Awards Fund (Royal Roads University)

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Summary

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Background

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Key Considerations

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Recommendations

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Next Steps

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Scanned pages of the Gift Agreement between the City of Langford and Royal Roads University establishing the Langford Education Awards Fund and outlining the pledge terms.

Parties: City of Langford and Royal Roads University (Foundation)Pledge: $375,000 payable as $75,000 per year for five years (per gift agreement referenced in briefing note)Contained in PDF as scanned/image pages (Appendix A)
This Gift Agreement

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Draft Terms of Reference drafted between City of Langford and Royal Roads Foundation setting out fund description, allocation, administration, amendment provisions and donor contact information for the Langford Education Award (Fund #117).

Fund #117 (Restricted) established to support Langford students attending programs at the RRU Langford campusAnnual allocation: funds allocated proportionately to RRU, UVic, Camosun College and JIBC based on projected enrolment; awards applied first as tuition creditMaximum award value stated: student awards with a maximum value of $10,000 as long as funds are availableDonor/Fund Contact: Darren Kiedyk, Chief Administrative Officer, City of Langford (address and email listed)Signatures page included for City of Langford and Royal Roads representatives
Appendix B: DRAFT Langford Education Award Terms of Reference

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scholarshipRoyal Roadseducation fundfunding

Summary

Committee received the departmental update report for information and requested ongoing updates as available.

Motions (1)

PassedMoved by K. Yacucha

THAT the Community Advisory Committee receives the report for information. And THAT the Community Advisory Committee receives updates from departments as they become available.

Documents (1)

Update to the Community Advisory Committee summarizing recent and ongoing activities across Building, Community Safety/Bylaw Enforcement, and Fire Departments.

Date: Tuesday, June 27, 2023Building Dept staffing: listed (e.g., 4 full-time Building Officials) and permitting improvements including soft launch of electronic submissionsCommunity Safety/Bylaw: summer bike patrol operational for 2023; 2,105 case files opened year-to-date (ahead of 2022)Fire Dept: Assistant Chief Caven line-of-duty death in March; new aerial ladder apparatus arrived May; replacement engine ordered in 2021 expected July 2023; conversion of Dispatch to Dept Operations Center funded by UBCM grant
Staff Report: Departmental Update

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Background

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Fire Department

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Options

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Submitted By

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departmental updatereports

Summary

Committee received the RCMP Annual Report for information.

Motions (1)

PassedMoved by K. Yacucha

THAT the Community Advisory Committee receive this report for information.

Documents (1)

Comprehensive 29-page annual report from West Shore RCMP summarizing 2022 policing activities, statistics, strategic priorities, unit updates, crime trends and community engagement across the West Shore jurisdictions.

Report covers 2022 West Shore policing for population approx. 91,122 across 5 municipalities and First NationsTotal service calls in 2022: 22,776 (average ~62/day)Staffing & resourcing: 101 sworn officers plus reserves/civilian staff; Langford funded ~60.17% of paid officer resourcesReported incidents/files decreased 5.3% from 2021 to 2022 (24,043 to 22,776), but complexity of calls increasedCrimes against persons in 2022: 1,138 (15.8% increase vs 2021); Offences against property: 2,414; Child pornography investigations rose from 19 (2021) to 39 (2022)Mental health related service calls in 2022: 1,622; 394 MHA apprehensions (288 hospital admissions); average hospital wait per apprehension ~2.07 hoursOther operational notes: new Special Victims Unit (SVU) formed July 2022; new units such as UGET and Bike Patrol activity; adoption/testing of electric police vehicles; crime reduction recoveries approx. $100,000 recovered of $200,000 reported stolen
West Shore RCMP 2022 Annual Year End Report

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Table of Contents

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MESSAGE FROM THE COMMANDING OFFICER

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WEST SHORE RCMP

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FRONT LINE POLICING

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REPORTED INCIDENTS

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STRATEGIC POLICING PRIORITIES – ANNUAL PERFORMANCE PLAN

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ENHANCING ROAD SAFETY

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CRIMINAL CODE OFFENCES

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YOUTH RELATED CRIME

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REDUCING PROPERTY CRIMES

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BIKE PATROL UNIT (BPU)

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ENHANCING RELATIONSHIP WITH INDIGENOUS COMMUNITIES

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POLICE / COMMUNITY RELATIONS: EFFECTIVE COMMUNICATION

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EMPLOYEE WELLNESS

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GREATER VICTORIA POLICE VICTIM SERVICES (GVPVS)

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SOCIAL MEDIA

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GREEN TECHNOLOGY

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OTHER STATISTICS

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STATS AND FACTS

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RCMPreports

Summary

The Chair adjourned the meeting at 9:47 pm.

Motions (1)

PassedMoved by K. Yacucha

MOVED BY: YACUCHA SECONDED: HARDER THAT the Chair adjourn the meeting.

adjournment