DocumentsMinutesMar 27, 2023Pages 2–6
Committee of the Whole Minutes
Minutes of the Committee of the Whole meeting held February 27, 2023, recording attendance and motions on budget and service delivery matters including YMCA financial support, fire department staffing, RCMP facility funding, and other 2023 budget staffing requests.
Key facts
- Meeting date: February 27, 2023; meeting called to order at 7:03 PM; adjourned at 1:00 AM
- Direct staff to include an additional $950,000 in the 2023 budget and five-year financial plan as contribution to YMCA operations
- Staff directed to request YMCA operating reports for last five years and commit to a comprehensive operational/governance review
- Direct staff to assess YMCA governance against comparable facilities and to enter negotiations with Westhills for potential purchase of the Recreation Centre
- Fire Department Master Plan: include nine additional firefighting positions in the budget and five-year plan over the next three years
Committee of the Whole Minutes
February 27, 2023, 7:00 p.m.
Council Chambers & Electronic Meeting
PRESENT
- Mayor S. Goodmanson
- Councillor K. Guiry
- Councillor C. Harder
- Councillor M. Morley
- Councillor L. Szpak
- Councillor M. Wagner
- Councillor K. Yacucha
ATTENDING
- D. Kiedyk, Chief Administrative Officer
- B. Hutchins, Director of Corporate Services
- M. Watmough, Deputy Director of Corporate Services
- M. Baldwin, Director of Planning and Subdivision
- M. Dillabaugh, Director of Finance
- K. Balzer, Director of Engineering and Public Works
- Y. Nielsen, Director of Parks, Recreation and Facilities
- K. Dube, Senior Manager of Information Technology and GIS
- C. Aubrey, Fire Chief
- W. Robinson, Manager of Building Services
- D. Petrie, Senior Manager of Business Development and Events
- R. Parmar, FOI Coordinator
Meeting available by teleconference.
1. TERRITORIAL ACKNOWLEDGEMENT
M. Watmough, Deputy Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.
2. CALL TO ORDER
The Chair called the meeting to order at 7:03 pm.
3. APPROVAL OF THE AGENDA
MOVED BY: SZPAK
SECONDED: GUIRY
THAT the Committee approve the agenda as presented.
Motion CARRIED.
4. REPORTS
4.1 Introduction to Significant Budget Pressures and Budget Items
MOVED BY: YACUCHA
SECONDED: GUIRY
THAT Committee of the Whole receives this report for information.
Motion CARRIED.
4.2 YMCA Financial Challenges and Next Steps
MOVED BY: YACUCHA
SECONDED: WAGNER
THAT Committee of the Whole recommends that Council:
Direct staff to include an additional $950,000 in the 2023 budget and five-year financial plan as an additional financial contribution for the operation of the Recreation Centre by the YMCA under the current tripartite, operating and lease agreements;
Direct staff to request the following information and assurances of next steps from the YMCA:
a. Operating reports, as specified under the operating agreement, for the last five years;
b. Commitment to a comprehensive operational review of the YMCA governance and operating structure at the Recreation Centre;
Direct staff to assess and compare the governance and operating structure of the YMCA at the Recreation Centre to other comparable facilities in the region to determine the most suitable governance and operating structure that would provide the greatest level of service at the lowest cost for Langford residents going forward; and
Direct staff to enter into negotiations with Westhills for the potential purchase of the Rec Centre;
Motion CARRIED.
4.3 Fire Department Master Plan
MOVED BY: SZPAK
SECONDED: GUIRY
THAT Committee of the Whole directs staff to include nine additional firefighting positions in the budget and five-year financial plan in each of the next three years for consideration;
AND
THAT the Committee of the Whole receives the LFR Master Plan, as prepared by Emergency Management Group and directs staff to prioritize the remaining recommendations as part of the annual budgeting process.
Motion CARRIED.
4.4 RCMP Facility
MOVED BY: SZPAK
SECONDED: YACUCHA
THAT Committee of the Whole recommend to Council on March 6th OR through the budget process on March 27th, that the City:
approve a budget of $721,560, which represents the City of Langford’s (60.13%) of the total budget of $1,200,000 required to further define the project requirements and goals, to arrive at a point where a decision on whether the project should proceed can be made;
AND
THAT Mayor Goodmanson and CAO Darren Kiedyk be appointed to a Joint Police Facilities Steering Committee to be made up of the Mayors and CAO’s of the Town of View Royal, and the Cities of Langford and Colwood to oversee the process of advancement of further project definition, or
Motion CARRIED.
MOVED BY: WAGNER
SECONDED: SZPAK
THAT the Committee at 10:07 p.m. extend the meeting of the Committee of the Whole to midnight or end of business.
Motion Carried Unanimously
4.5 City of Langford RCMP Officer Staffing
MOVED BY: HARDER
SECONDED: YACUCHA
THAT the Committee of the Whole receive this report for information.
Motion CARRIED.
MOVED BY: MORLEY
SECONDED: SZPAK
THAT Committee of the Whole directs staff to use a target “Cop to Pop ratio” of 1:750 for the 2023 Budget and 2023 – 2027 Five Year Financial Plan for consideration.
Councillors Guiry, Harder and Wagner opposed.
Motion CARRIED.
4.6 Staffing Update - 2023 Budget Requests
MOVED BY: SZPAK
SECONDED: HARDER
THAT the Committee of the Whole receive this report for information.
Motion CARRIED.
MOVED BY: WAGNER
SECONDED: YACUCHA
THAT Committee of the Whole directs staff to include the following in the positions 2023 Budget and 2023 – 2027 Five Year Financial Plan for consideration:
a. One (1) regular full-time Arts, Culture & Economic Development Coordinator;
b. One (1) regular full-time Parks Facilities Coordinator;
c. One (1) regular full-time Records Assistant;
d. One (1) regular full-time Senior Accountant;
e. One (1) regular full-time Accounting Technician;
f. One (1) regular full-time Community Patrol Officer;
g. The conversion of one (1) regular part-time Administrative Assistant - Bylaw to regular full-time;
h. The addition of one municipal employee at the RCMP detachment for every three officers added.
Motion CARRIED.
5. ADJOURNMENT
MOVED BY: HARDER
SECONDED: YACUCHA
THAT the Committee of the Whole adjourn the meeting.
Motion CARRIED.
The Chair adjourned the meeting at 1:00 a.m.
Presiding Council Member
Certified Correct - Corporate Officer