Council Minutes - March 20, 2023

1. TERRITORIAL ACKNOWLEDGEMENT

M. Watmough, Deputy Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.

2. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:11 p.m.

3. APPROVAL OF THE AGENDA

MOVED BY: YACUCHA
SECONDED: GUIRY
THAT Council approve the agenda with the addition of items 8.4 and 8.5, and the removal of item 10.1 and renumber the agenda accordingly.
Motion CARRIED.

4. PRESENTATIONS

4.1 South Island Prosperity Partnership - Emilie de Rosenroll, CEO & Kristina Clark

Emilie de Rosenroll, CEO & Kristina Clark, Executive Director of the Indigenous Prosperity Centre presented regarding a South Island Prosperity Partnership.

4.2 Changemakers Gathering Festival Event Presentation - Charla Huber, Indigenous Communications Ltd

Charla Huber, Indigenous Communications Ltd, made a presentation to Council about the Changemakers Gathering Festival.

5. PUBLIC PARTICIPATION

The City acknowledges those members of the public who gave their condolences for Assistant Chief Lance Caven.

• M. Wignall, Selwyn Rd - re: Item 10.3 - Speaker inquired about the amounts in the report. Inquired about the differences of the funding. Presenter believes this to be a great investment for the future.
• S. Perry, Glenlake Rd - re: Item 8.1 - Speakers comments were unrelated to the agenda item.
• H. Power, Fairway Ave - re: Item 8.3 - Speaker appreciates the development of the committee. Speaker is concerned about giving/getting feedback and planning meetings for so many municipalities on a committee. Inquired about what positions they support. Inquired about having links to the information regarding the meetings, available on each municipalities' website.
• S. Sifert, Walfred Rd - re: Item 8.1 - Speaker supports Option 2 of the report. re: Item 10.3 - Speaker stated the City is not on the hook for money. This is an investment.
• M. Sunshine, Langvista Dr - re: Item 8.1 - Speaker supports Option 1 of the report.
• D. Dronsfield, Peatt Rd - re: Item 8.1 - Speaker would like functioning turf be left until it no longer viable. Speaker would like the identification of failure and the cost of removable included in the amended bylaw. Speaker inquired what the cost of a fully functioning turf on a Boulevard.
• N. Brown, Wendey Dr - re: Item 8.1 - Speaker supports Option 1 of the report.
• Sienna G, Bear Mountain Pkwy - re: Item 8.1 - Speaker believes that turf may have a need in certain areas due to safety. re: Item 10.3 Speaker is concerned the committee may be widespread. Speaker supports the new committee.
• Nicholas Johal, Walfred Rd - re: Item 8.1 - Speaker supports Option 2 of the report. Speaker is concerned about the health and safety of maintenance workers.
• B. Armstrong, Rodney Rd - re: Item 8.1 - Speaker would like turf left until it is no longer viable. re: item 8.2 - Speaker wonders if the funding for the lift could come from money already funded to the YMCA.
• R. Louie, Bellamy Rd - re: Item 8.1 - Supports option 2 of the report. re: Item 8.2 - Speaker supports option 1. Speaker offered their support in planning the event. re: Item 8.3 - Speaker supports option 2 of the report. Speaker believes the committee should be local.
• A. Rossander, Ravensview Dr - re: Item 8.1 - Speaker inquired about the cost of the maintenance. Speaker inquired about late agenda items.
• M. Gerrard, Alicia Pl. - re: Item 8.1 - Speaker supports option 2 of the report. Speaker discussed the installation of turf.
• N. McNealy, Lakehurst Dr - re: Item 8.1 - Speaker supports option 1 of the report. Speaker would like other ground cover where applicable.
• S. Plank, Goldstream Ave - re: Item 8.1 - Speaker supports option 1 of the report. Speaker would like other options considered. re: Item 8.2 - Speaker supports option 1 of the report. Speaker would like to more to be done regarding reconciliation. re: Item 8.5 - Speaker is in support of the plan for public engagement.
• K. Awram, Finlayson Arm Rd - re: Item 8.1 - Speaker supports option 1 of the report. Speaker would like another option for ground cover. Speaker appreciated the efforts gone into writing the report. re: Item 8.2 - Speaker supports option 1 of the report.
• C. Weatherston, Cressida Cres - re: Item 8.1 - Speaker supports option 1 of the report. Speaker believes turf has its place for safety concerns.
• N. Johal, Walfred Rd - re: item 8.1- Speaker supports option 2 of the report due to safety concerns. re: Item 8.5 - Speaker concerned about the schedule of the meetings.

MOVED BY: WAGNER
SECONDED: SZPAK
THAT Council at 8:30 p.m. extend the public participation until all first-time presenters have spoken.
Motion Carried Unanimously

6. ADOPTION OF COUNCIL MINUTES

6.1 Minutes of the Special Council Meeting - February 27, 2023

MOVED BY: HARDER
SECONDED: MORLEY
THAT Council approve the minutes of the meeting of Special Council held on February 27, 2023.
Motion CARRIED.

6.2 Minutes of the Council Meeting - March 6, 2023

MOVED BY: SZPAK
SECONDED: HARDER
THAT Council approve the minutes of the meeting of Council held on March 6, 2023.
Motion CARRIED.

7. OTHER BOARD AND COMMISSION MINUTES

7.1 West Shore Parks and Recreation Society Board Meeting - February 9, 2023

MOVED BY: GUIRY
SECONDED: HARDER
THAT Council receive the minutes of the West Shore Parks and Recreation meeting held on February 9, 2023.
Motion CARRIED.

8. REPORTS

8.1 Use of Artificial Turf on Boulevards and Frontages

MOVED BY: GUIRY
SECONDED: WAGNER
THAT Council direct staff to remove artificial turf requirements from Bylaw No. 1000 in the next omnibus amendment.
AND
Direct staff to reinstate industry standards regarding maintenance and warranty periods in the next Bylaw No. 1000 omnibus amendment.
Motion CARRIED.

8.2 UBCM Urban Communities Partnering for Reconciliation Grant Application

MOVED BY: YACUCHA
SECONDED: SZPAK
THAT Council direct staff to apply for grant funding for the 2023 Change-Makers Gathering Festival through the UBCM – Urban Communities Partnering for Reconciliation program.
Motion CARRIED.

8.3 Accessibility Committee Proposal

MOVED BY: WAGNER
SECONDED: SZPAK
THAT Council, in response to the Provincial requirement to establish an accessibility committee by September 1, 2023, approve the municipality to participate in a joint sub-regional accessibility committee – the Capital West Accessibility Advisory Committee – comprising the City of Colwood, the Township of Esquimalt, the District of Highlands, the City of Langford, the District of Metchosin, the District of Sooke, and the Town of View Royal;

AND THAT each member municipality of this joint sub-regional accessibility advisory committee contribute $10,000 to retain a consultant to prepare an accessibility plan which member municipalities will apply to their own accessibility initiatives;
AND THAT each member municipality of this joint sub-regional accessibility advisory committee allocate nominal annual operating funds for committee expenses;
AND THAT the draft committee terms of reference, provided as Attachment “D” to this report, be adopted;
AND THAT a joint accessibility advisory committee ad be placed seeking members for this committee;
AND FURTHER THAT the member municipalities each establish an email address to receive public comments as set out in the legislation.
Motion CARRIED.

8.4 Accessibility Lift In Changing Facility at YMCA-YWCA Langford

MOVED BY: HARDER
SECONDED: GUIRY
THAT Council approve the expenditure of up to $17,000.00 for the purchase and installation of a mobility lift in an accessible universal change room at the YMCA-YWCA in the Langford facility for use by patrons of the YMCA-YWCA;
AND
That staff enter into an agreement with the YMCA-YWCA and Westhills that ownership of the lift will remain with the City.
Motion CARRIED.

8.5 2023-2027 Five Year Financial Plan process and timelines

MOVED BY: SZPAK
SECONDED: HARDER
THAT Council receive this report for information.
Motion CARRIED.

9. CORRESPONDENCE

9.1 AVICC Convention 2024 - Marianne Alto, Mayor of Victoria

MOVED BY: YACUCHA
SECONDED: WAGNER
THAT Council contribute $500 to support the cost of services to become a partner host for the Association of Vancouver Island and Coastal Communities (AVICC) AGM and Convention 2024 taking place in Victoria; AND
THAT Council direct staff to provide options for study tours and workshops that showcase new infrastructure, programs, and innovation within Langford for the 2024 convention.
Motion CARRIED.

10. BYLAWS

10.1 BYLAW NO. 2111 (Background report attached)

“Bylaw No. 2111, Truck Route Bylaw No. 1477 Amendment No. 3, 2023.” (FIRST, SECOND AND THIRD READINGS)
MOVED BY: SZPAK
SECONDED: HARDER
THAT Council give first three readings to Bylaw No. 2111, Truck Route Bylaw No. 1477 Amendment No.3, 2023.
Motion CARRIED.

10.2 BYLAW NO. 2127 (Background report attached)

“Multi-Utility Bylaw No. 1291, 2010, Amendment No. 2, Bylaw No. 2127, 2023.” (FIRST, SECOND AND THIRD READINGS)
MOVED BY: YACUCHA
SECONDED: MORLEY
THAT Council:

1. Give 1st, 2nd and 3rd reading of Bylaw No. 2127;

AND
2. Direct staff to include $1,112,900 in the 2023 budget, as well as $82,900 in each of the next four years, for the past and future works as outlined in this report;
AND
3. Direct staff to include $750,000 in the 2023 budget for the capital costs associated with providing water service to the Church properties;
AND
4. Direct staff to negotiate the necessary agreements with Sustainable Services Ltd. for the installation of the future works in the Glenshire / Langshire Business District and for the Church properties;
AND
5. Receive this report and attached amending agreement for information and direct staff to bring forward the amending agreement for approval, along with Bylaw No. 2127 for adoption, at a special meeting of Council at 7:00 p.m. on March 27th, 2023.
Motion CARRIED.

11. IN CAMERA RESOLUTION

MOVED BY: SZPAK
SECONDED: WAGNER
THAT Council close the meeting to the public pursuant to section 90 (1) a and e of the Community Charter to consider:

• personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent of the municipality or another position appointed by the municipality;
• the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.
  Motion CARRIED.

12. ADJOURNMENT

MOVED BY: SZPAK
SECONDED: HARDER
THAT Council adjourn the meeting.
Mayor Goodmanson adjourned the meeting at 10:15 p.m.
Motion CARRIED.

Presiding Council Member

Certified Correct - Corporate Officer