Council Minutes - March 6, 2023

1. TERRITORIAL ACKNOWLEDGEMENT

M. Watmough, Deputy Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.

2. CALL TO ORDER

Mayor Goodmanson called the meeting to order at 7:05 p.m.

3. APPROVAL OF THE AGENDA

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council approve the agenda as presented.
Motion CARRIED.

4. PRESENTATIONS

4.1 Regional Household Affordability & Prosperity Project

Diana Gibson and Colton Whittaker, Community Social Planning Council presented to Council information and history regarding the Regional Household Affordability & Prosperity Project.

4.2 Low Carbon Concrete Policy

Craig Appleman, P. Eng. - Herold Engineering, Ken Carrusca, P.Eng. – Cement Assoc. of Canada and Matt Dalkie, P.Eng. - Lafarge Canada Inc presented to Council information regarding the use of Low Carbon Concrete in the City of Langford and across Canada.

4.3 Rugby Canada

Nathan Bombrys, CEO and Gareth Rees, Director, Commercial and Program Relations presented to Council information and history regarding rugby in the City of Langford and requested support for an upcoming event in August and future games in the City.

5. PUBLIC HEARINGS

5.1 BYLAW NO. 2098

"Langford Zoning Bylaw, Amendment No. 692, (2833, 2835, 2837, and 2839 Knotty Pine Road) Bylaw No. 2098, 2022."

The Mayor opened the Public Hearing for Bylaw No. 2098 at 8:08 p.m.

Director of Planning Matthew Baldwin advised that Alex Gannochka of ADEPT Engineering Ltd. has applied on behalf of 829 Development Group Ltd. to rezone 2822, 2835, 2837, and 2839 Knotty Pine Road from the One- and Two-Family Residential (R2) Zone to the City Centre 2 (CC2) Zone.

This is being proposed in order to allow for the development of a townhouse project with approximately 26 units.

Prior to Public Hearing, Council required the following items:

1. A technical memo from an engineer that verifies stormwater can be adequately managed on-site for the proposed developments, to the satisfaction of the Director of Engineering;
2. A memo prepared by a Landscape Architect that examines existing trees on site and in the frontage and provides comment on the potential for tree retention as part of the development plan, to the satisfaction of the Director of Planning;
3. A revised site plan to the satisfaction of the Director of Planning;

The above items have all been completed and were considered and accepted by Council during their meeting held on February 6th, 2023. The revised site plan allows for three existing trees to be maintained and includes a dedication of 5% of the lot to the City.

In further support of this application, the applicant has agreed to provide the following:

1. That the applicant will provide the following contributions per unit, prior to the issuance of a building permit:

   1. $1,000 towards the Affordable Housing Reserve Fund; and
   2. $3,800 towards the General Amenity Reserve Fund.

2. That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on that title, that agrees: a. That the following be implemented to Bylaw No. 1000 standards to the satisfaction of the Director of Engineering prior to the issuance of a building permit:

   1. Full frontage improvements, inclusive of sidewalks, bike lanes, road edge parking, streetlighting, and boulevard upgrades; and
   2. A storm water management plan. b. That a Construction Park and Traffic Management Plan be provided to the satisfaction of the Director of Engineering prior to any alteration of land; c. That the four subject properties be consolidated prior to the issuance of a Development Permit for Form and Character; d. That a separate covenant be registered agreeing that the garages and carports are to be used for the parking of vehicles and not the storage of items preventing the parking of vehicles therein. e. That all concrete used on-site will be produced using post-industrial CO2 mineralization technology, or equivalent which offers concrete with lower embodied CO2 than all other competing bids, and that prior to the issuance of a Building Permit the applicant shall provide a product-specific Type III Environmental Product Declaration that is 3rd party verified specifying the total embodied carbon content of concrete. f. That 5% of the lot area be dedicated to the City at the southwest corner of the lot, inclusive of the Garry Oak and Bigleaf Maple trees, prior to the issuance of a building permit; g. That the tree protection measures outlined in the arborist report be implemented throughout construction to protect the Garry Oak, Bigleaf Maple, and Cypress trees that have retention potential, inclusive of tree protection fencing.

This proposal is consistent with the Official Community Plan City Centre designation. Notifications and advertisements have been placed as required by the Local Government Act.

Mayor Goodmanson called a first time for presentations.

• Mike Mattock on behalf of the 829 Development Group - Presented information regarding the development proposal.

Mayor Goodmanson called a second time for presentations.
None presented.

Mayor Goodmanson called for a third and final time for presentations.

• M. Nelson, 964 Shadywood Dr, Saanich, Realtor for the developers - Stated the previous owners were excited for the new proposed development. Also supported the developers desire to create space for families.
• D. James, 3043 Dornier Rd - Supports the development of more townhomes in the City of Langford. Concerned about the potential size of the area allotted for greenspace.

Councillor Harder inquired about a possible waste removal plan.
Matthew Baldwin, Director of Planning and Subdivision - responded to Councillor Harder that those details are usually available at the development permit stage.

Councillor Harder inquired about pavers in the sidewalk.
Matthew Baldwin, Director of Planning and Subdivision - responded that the details of design can be requested during the development permit stage.

Councillor Yacucha expressed concern regarding adequate storage for the units.
Matthew Baldwin, Director of Planning and Subdivision - responded that there is a design guideline regarding storage in the unit.

Councillor Yacucha expressed concern over the allotted space allowed for greenspace.

Councillor Szpak expressed concern regarding having adequate space available for mobility vehicles for onloading and offloading persons with a disability.
Matthew Baldwin, Director of Planning and Subdivision - responded that at the moment there is no requirement for accessible handicap parking. Suggested a design change to the units. Or include handicap parking on the visitor parking area. Clarified it is required in commercial developments but not in this particular development zoning. Handicap parking is not a requirement of this zoning or the building code.

Councillor Morley inquired to the developer Mike Mattock if the front of the building had visitor parking.
Mike Mattock clarified that it is a sidewalk and visitor parking is at the end of the proposed development.

Councillor Wagner inquired about the design to include climate resilient features.
Matthew Baldwin, Director of Planning and Subdivision - that these design features can be a requirement of zoning for this application. Several townhouse developments in the City do utilize electric heat pumps.

Councillor Yacucha expressed a concern regarding waste removal in the proposed development.
Matthew Baldwin, Director of Planning and Subdivision responded by asking what preference of waste removal they preferred. Councillor Yacucha expressed a desire to have waste removal seamless.

Councillor Wagner inquired about the park maintenance and who is responsible.
Yari Nielsen Director of Parks and Facilities responded that the City of Langford would be responsible for maintenance and cleaning of the park.

Alex Gannochka represents the applicant for the proposed development and responded to some of the Councillors concerns.

Mayor Goodmanson declared the Public Hearing for Bylaw No. 2098 closed at 8:34 p.m.

6. PUBLIC PARTICIPATION

• C. Foxall, Players Dr - re: Item 8.1.2 - Expressed concern that Council will raise taxes to offset assisting the YMCA with their debt. Inquired about utilizing the general amenity fund to assist the YMCA.
• S. Ganong, Formwell Homes - re: Item 10.2 - Presented some detailed information to Council regarding the rezoning application.
• K. Murphy, Rockhampton Close - re: Item 10.2 - Expressed support for the proposed development. Expressed support for the development of townhomes in the area.
• E. Vandermade, 903 Greystone Pl - re: Item 10.2 - Expressed opposition to the proposed development. Expressed concern regarding blasting. Expressed concern regarding an increase of traffic to the area, and increased parking on other neighborhood streets.
• A. Malcolm, 2717 Peatt Rd - re: Item 10.2 - Expressed support for the proposed development. Is encouraged by the development of townhomes to possibly obtain establish home ownership.
• J. Stamhuis, 922 Greystone Pl - re: Item 10.2 - Expressed concern about the traffic impact assessment done in the area. Expressed concern about the increase of traffic to the area. Expressed concern about access to amenities. Expressed opposition to the proposed development.
• S. Perry, 3044 Glen Lake Rd - re: Items 7.1 and 7.2 - Expressed concern regarding name being correct in the minutes. Expressed concern regarding their previous statements to Council not being captured properly. Expressed that the minutes are not being reflective enough.
• A. McDonald, 2499 Prospector Way - re: Item 10.2 - Expressed support for the proposed development. Expressed that townhomes are easy to manage and affordable. Expressed support for the proposed design of the project.
• M. Morton, 495 Phelps Ave - re: Items 7.2 - Expressed that the spelling of their name was incorrect in the last minutes.
• V. Dumitru, 936 Klahanie Dr - re: Item 10.2 - Expressed support for the proposed development. Expressed support for young families in the neighborhood.
• S. Sifert, 918 Walfred Rd - re: Item 8.1.2 - Inquired about using the general amenity fund for the YMCA debt.
• C. Crause, 3512 Paperbark Cres - re: Item 10.2 - Expressed support for the proposed rezoning. Expressed support for more housing in the area. Expressed support for a future park. Expressed they do not have a concern about an increase of traffic.
• S. Costello, Robalee Pl - re: Item 8.1.2 - Expressed concern about the YMCA debt. Expressed concern about business plan being available. Supports the building being used for recreation but doesn't support the YMCA being in control. re: Item 10.4 - Expressed concern that there was an increase in connection fees.
• P. Sharcott, 987 Bonavista Pl - re: Item 10.2 - Expressed support for the proposed development. Expressed support for the design of the development. Expressed support for keeping greenspace on the property.
• C. Urquhart, 1322 Reginald Pl - re: Item 10.2 - Expressed support for the proposed development. Expressed the need for more families to the area. Expressed support for the proposed development design.
• G. Reid, 2945 Creek Side Trail - re: Item 10.2 - Expressed concern about the area being in a housing crisis. Expressed support for the proposed development.
• R. Louie, 2191 Bellamy Rd - re: Items 7.1 and 7.2 - Expressed that there are names and addresses incorrect in the minutes.
• Nicholas Johal, 3472 Walfred Pl - re: Item 8.1.1 - The speaker was directed to bring their concerns to a future meeting when the items appear on a future agenda.
• G. Willing, 739 Willing Dr - re: Item 10.2 - The speaker is a historic landowner in the area. Expressed concern with the affordability of home ownership. Expressed that although they see the need for trees, development is also required in the proposed area. Expressed support for saving trees while building in the area.
• M. Dumais, Klahanie Dr - re: Item 10.2 - The speaker is a historic owner in the area. Expressed support for the proposed development. Expressed that the area amenities will improve with development. Expressed that having new amenities with out population growth will see the demise of these amenities.
• M. McClean, Hockley Ave - re: Item 9.2 - Expressed support of the collaboration. Expressed support for community initiatives.
• L. Foxall, Players Dr - re: Item 8.1.1 - Expressed concern that Superintendent Todd Preston was not captured on the minutes of the Committee of the Whole. Inquired about what section of the municipal act prohibits discussion regarding items on minutes. Expressed concern about transparency to the public. re: Item 8.1.2 - Expressed support for the YMCA. Expressed concern regarding a possible in increase of property taxes.
• J.D. Patneau, Esquimalt - re: Item 10.2 - Expressed concern about the housing crisis. Expressed concern about the affordability of housing. Expressed support for the proposed development.
• L. Plomp, 3472 Whimfield Terr - re: Item 10.2 - Expressed opposition to the proposed development. Speaker feels that the development does not fit the area. Expressed concern about the loss of rural area. Expressed concern about the lack of community garden not being included in the design. Expressed concern about the local amenities not being suitable for this proposed development. Expressed concern that the South Langford Neighborhood Plan is not being followed.
• F. Plank, Goldstream Ave - The speaker wanted to express appreciation for the new public participation procedure.
• S. Rossander, Ravensview Dr - re: Item 8.1.2 - Expressed concern about the funding. Inquired if the funding could be tied to their revenues.
• C. Lervold, 2993 Glen Lake Rd - re: Items 7.1 and 7.2 - Expressed appreciation to Council member regarding errors. re: Item 8.1.2 - Speaker inquired about the terms and conditions of the contract with the YMCA. Speaker inquired 1. Who is accountable for managing the ongoing services, performance, and term of the contract? 2. Why has there been no material review or renegotiation of this contract, particularly during Covid and as a result from known population increases? 3. What measures will be taken as mentioned, performance clauses and measures to make sure citizens receive value and benefits for their dollar spent?
• C. Burdge, Hoffman Ave - re: Item 8.1.2 - Speaker inquired how the funding will be used. Speaker inquired about marketing for the YMCA.
• N. Brown, Wendey Dr - re: Item 10.2 - Speaker requested that the area maintain the aspects of the South Langford Neighborhood Plan.
• P. Vandermade, 903 Greystone Pl - re: Item 10.2 - Expressed opposition to the proposed development due to the lack of parking available in the design.
• R. Patterson, Players Dr - re: Item 10.2 - Expressed support for the proposed development. Expressed that the area requires more families. Expressed that the local amenities growth will encourage families to the area. Expressed that creating attainable housing should be the priority in the community.
• K. Delbrouck, 996 Fashoda Pl - re: Item 10.2 - Expressed concern regarding increased parking to the area. Expressed concern regarding public safety, due to walking on the road. Expressed concern about maintaining local Agricultural Land Reserve designations.

MOVED BY: HARDER
SECONDED: WAGNER

THAT Council at 9:06 p.m. extend the public participation for first time speakers.
Motion Carried Unanimously

MOVED BY: GUIRY
SECONDED: YACUCHA

THAT Council at 9:57 p.m. extend the meeting until 11:00 p.m. or the end of business.
Motion Carried Unanimously

7. ADOPTION OF COUNCIL MINUTES

7.1 Minutes of the Council Meeting - February 6, 2023

MOVED BY: YACUCHA
SECONDED: GUIRY

THAT Council approve the amended minutes of the meeting of Council held on February 6, 2023.
Motion CARRIED.

7.2 Minutes of the Council Meeting - February 21, 2023

MOVED BY: MORLEY
SECONDED: HARDER

THAT Council approve the minutes of the meeting of Council held on February 21, 2023.
Motion CARRIED.

8. COMMITTEE RESOLUTIONS

8.1 Committee of the Whole Meeting - February 27, 2023

8.1.1 Minutes of the Committee of the Whole Meeting - February 27, 2023

MOVED BY: SZPAK
SECONDED: GUIRY

THAT Council receive the minutes of the meeting of the Committee of the Whole held on February 27, 2023.
Motion CARRIED.

8.1.2 YMCA Financial Challenges and Next Steps

MOVED BY: SZPAK
SECONDED: WAGNER

THAT Council:

1. Direct staff to include an additional $950,000 in the 2023 budget and five-year financial plan as an additional financial contribution for the operation of the Recreation Centre by the YMCA under the current tripartite, operating and lease agreements;

2. Direct staff to request the following information and assurances of next steps from the YMCA: a. Operating reports, as specified under the operating agreement, for the last five years; b. Commitment to a comprehensive operational review of the YMCA governance and operating structure at the Recreation Centre;

3. Direct staff to assess and compare the governance and operating structure of the YMCA at the Recreation Centre to other comparable facilities in the region to determine the most suitable governance and operating structure that would provide the greatest level of service at the lowest cost for Langford residents going forward; and

4. Direct staff to enter into negotiations with Westhills for the potential purchase of the Recreation Centre;

Motion CARRIED.

9. REPORTS

9.1 Low-Carbon Concrete Policy

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Council approve the revised Low-Carbon Concrete Policy (POL-0167-PLAN), as drafted.
Motion CARRIED.

9.2 Regional Household Affordability and Prosperity Project Collaboration

MOVED BY: YACUCHA
SECONDED: HARDER

THAT Council support the Regional Household Affordability and Prosperity Project (RHAP) in applying for a second round of grant funding from the Poverty Reduction Planning & Action Program to allow for the continuation and expansion of the critical work achieved in Phase One, in collaboration with partnering municipalities in the region.

AND

THAT Council endorses the City of Colwood to continue as the primary applicant that will provide overall grant management for the project along with the Community Social Planning Council leading the project as the core Community Lead in a consulting relationship.
Motion CARRIED.

9.3 Award of Construction Contract Bear Mountain Parkway Phase 3 Roadworks

MOVED BY: MORLEY
SECONDED: YACUCHA

THAT Council award the construction contract for the Bear Mountain Parkway Phase 3 Roadworks to Milestone Equipment Contracting Ltd. for an amount of $4,481,424.00 plus GST and fund the project with Developers funding under agreement with the City for payment of the works.

AND

THAT Council approve the Contribution Agreement to recover costs for the Bear Mountain Parkway Phase 3 Roadworks from the Developers.
Motion CARRIED.

9.4 Lease Renewal for Payline by ICE Inc. for 315 – 877 Goldstream Avenue

MOVED BY: WAGNER
SECONDED: SZPAK

THAT Council authorize the Mayor and Chief Administrative Officer or Corporate Officer to enter into the lease renewal with Payline in substantially the form provided.
Motion CARRIED.

10. BYLAWS

10.1 BYLAW NO. 2023 (Background report attached)

"City of Langford Storm Drainage Development Cost Charge Bylaw No. 2023, 2023." (FIRST, SECOND AND THIRD READINGS)

MOVED BY: SZPAK
SECONDED: GUIRY

THAT Council consider giving the first three readings to the City of Langford North Langford Stormwater Development Cost Charge Bylaw No. 2023, 2023.

AND

Direct staff to forward the bylaw to the Inspector of Municipalities for the Province for approval.
Motion CARRIED.

10.2 BYLAW NO. 2093 (Background report attached)

"Langford Zoning Bylaw, Amendment No. 688, (898 and 914 Klahanie Drive) Bylaw No. 2093, 2022". (FIRST READING)

MOVED BY: GUIRY
SECONDED: SZPAK

THAT Council give Bylaw No. 2093 first reading.
Motion CARRIED.

10.3 BYLAW NO. 2098

"Langford Zoning Bylaw, Amendment No. 692, (2833, 2835, 2837, and 2839 Knotty Pine Road) Bylaw No. 2098, 2022." (SECOND AND THIRD READINGS)

MOVED BY: WAGNER
SECONDED: SZPAK

THAT Council give Bylaw No. 2098 second and third readings.
Motion CARRIED.

10.4 BYLAW NO. 2113

“Sewer Utility Bylaw Amendment No. 6, Bylaw No. 2113, 2023”. (ADOPTION)

MOVED BY: HARDER
SECONDED: GUIRY

THAT Council adopt Bylaw No. 2113.
Motion CARRIED.

10.5 BYLAW NO. 2119

“Station Avenue Fees and Charges Bylaw No. 2010, Amendment No. 1, 2023". (ADOPTION)

MOVED BY: GUIRY
SECONDED: WAGNER

THAT Council adopt Bylaw No. 2119.
Motion CARRIED.

10.6 BYLAW NO. 2124

"Hotel Room Tax Requisition Bylaw No. 2124", 2023. (ADOPTION)

MOVED BY: HARDER
SECONDED: MORLEY

THAT Council adopt Bylaw No. 2124.
Motion CARRIED.

11. IN CAMERA RESOLUTION

MOVED BY: YACUCHA
SECONDED: GUIRY

THAT Council close the meeting to the public pursuant to section 90 (1) (e) of the Community Charter to consider:

• the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality.
  Motion CARRIED.

12. ADJOURNMENT

MOVED BY: HARDER
SECONDED: YACUCHA

THAT Council adjourn the meeting.
Mayor Goodmanson adjourned the meeting at 11:28 p.m.
Motion CARRIED.

Presiding Council Member

Certified Correct - Corporate Officer