DocumentsMinutesFeb 28, 2023Pages 1–5

City of Langford Committee of the Whole Minutes

Minutes of the Committee of the Whole meeting held February 27, 2023, recording motions and directions to staff on budget pressures, YMCA support, the Fire Department Master Plan, RCMP facility funding and staffing, and recommended 2023 staffing additions. The document records decisions and referrals to Council and the budget process.

Key facts

Meeting date: February 27, 2023; meeting called to order at 7:03 p.m.; adjourned at 1:00 a.m.
Motion to receive report on significant budget pressures and budget items (for information).
YMCA: Committee recommends directing staff to include an additional $950,000 in the 2023 budget and five-year financial plan as an additional contribution for operation of the Recreation Centre by the YMCA.
YMCA: Staff directed to request operating reports for the last five years and a commitment to a comprehensive operational review/governance and operating structure; staff to assess governance compared to comparable facilities and to enter into negotiations with Westhills for potential purchase of the Rec Centre.
Fire Department Master Plan: Committee directs staff to include nine additional firefighting positions in the budget and five-year financial plan in each of the next three years and to prioritize remaining Master Plan recommendations.

City of Langford Committee of the Whole Minutes

Date: February 27, 2023, 7:00 p.m.
Location: Council Chambers & Electronic Meeting

Present / Attending

Mayor S. Goodmanson
Councillor K. Guiry
Councillor C. Harder
Councillor M. Morley
Councillor L. Szpak
Councillor M. Wagner
Councillor K. Yacucha

Staff attending:

D. Kiedyk, Chief Administrative Officer
B. Hutchins, Director of Corporate Services
M. Watmough, Deputy Director of Corporate Services
M. Baldwin, Director of Planning and Subdivision
M. Dillabaugh, Director of Finance
K. Balzer, Director of Engineering and Public Works
Y. Nielsen, Director of Parks, Recreation and Facilities
K. Dube, Senior Manager of Information Technology and GIS
C. Aubrey, Fire Chief
W. Robinson, Manager of Building Services
D. Petrie, Senior Manager of Business Development and Events
R. Parmar, FOI Coordinator

1. TERRITORIAL ACKNOWLEDGEMENT

M. Watmough, Deputy Director of Corporate Services, read the City of Langford's Territorial Acknowledgment.

2. CALL TO ORDER

The Chair called the meeting to order at 7:03 pm.

3. APPROVAL OF THE AGENDA

MOVED BY: SZPAK
SECONDED: GUIRY

THATthe Committee approve the agenda as presented.
Motion CARRIED.

Page 1–5

4. REPORTS

Page 2 — reports beginning, including 4.1 and 4.2 YMCA item

4.1 Introduction to Significant Budget Pressures and Budget Items

MOVED BY: YACUCHA
SECONDED: GUIRY

THAT Committee of the Whole receives this report for information.
Motion CARRIED.

4.2 YMCA Financial Challenges and Next Steps

MOVED BY: YACUCHA
SECONDED: WAGNER

THAT Committee of the Whole recommends that Council:

Direct staff to include an additional $950,000 in the 2023 budget and five-year financial plan as an additional financial contribution for the operation of the Recreation Centre by the YMCA under the current tripartite, operating and lease agreements;
Direct staff to request the following information and assurances of next steps from the YMCA: a. Operating reports, as specified under the operating agreement, for the last five years; b. Commitment to a comprehensive operational review of the YMCA / governance and operating structure at the Recreation Centre;
Direct staff to assess and compare the governance and operating structure of the YMCA at the Recreation Centre to other comparable facilities in the region to determine the most suitable governance and operating structure that would provide the greatest level of service at the lowest cost for Langford residents going forward; and
Direct staff to enter into negotiations with Westhills for the potential purchase of the Rec Centre;

Motion CARRIED.

Page 3 — Fire Department Master Plan and RCMP Facility items

4.3 Fire Department Master Plan

MOVED BY: SZPAK
SECONDED: GUIRY

THAT Committee of the Whole directs staff to include nine additional firefighting positions in the budget and five-year financial plan in each of the next three years for consideration;

AND

THAT the Committee of the Whole receives the LFR Master Plan, as prepared by Emergency Management Group and directs staff to prioritize the remaining recommendations as part of the annual budgeting process.
Motion CARRIED.

4.4 RCMP Facility

MOVED BY: SZPAK
SECONDED: YACUCHA

THAT Committee of the Whole recommend to Council on March 6^^ OR through the budget process on March 27^^ that the City: approve a budget of $721,560, which represents the City of Langford's (60.13%) of the total budget of $1,200,000 required to further define the project requirements and goals, to arrive at a point where a decision on whether the project should proceed can be made;

AND

THAT Mayor Goodmanson and CAO Darren Kiedyk be appointed to a Joint Police Facilities Steering Committee to be made up of the Mayors and CAO's of the Town of View Royal, and the Cities of Langford and Colwood to oversee the process of advancement of further project definition, or

Motion CARRIED.

MOVED BY: WAGNER
SECONDED: SZPAK

THAT the Committee at 10:07 p.m. extend the meeting of the Committee of the Whole to midnight or end of business.
Motion Carried Unanimously

Page 4 — RCMP Staffing, Staffing Update and 2023 budget positions

4.5 City of Langford RCMP Officer Staffing

MOVED BY: HARDER
SECONDED: YACUCHA

THATthe Committee of the Whole receive this report for information.
Motion CARRIED.

MOVED BY: MORLEY
SECONDED: SZPAK

THATCommittee of the Whole directs staff to use a target "Cop to Pop ratio" of 1:750 for the 2023 Budget and 2023 - 2027 FiveYear Financial Plan for consideration.
Councillors Guiry, Harder and Wagner opposed.
Motion CARRIED.

4.6 Staffing Update - 2023 Budget Requests

MOVED BY: SZPAK
SECONDED: HARDER

THAT the Committee of the Whole receive this report for information.
Motion CARRIED.

MOVED BY: WAGNER
SECONDED: YACUCHA

THATCommittee of the Whole directs staff to include the following in the positions 2023 Budget and 2023 - 2027 FiveYear Financial Plan for consideration: a. One (1) regular full-time Arts, Culture & Economic Development Coordinator; b. One (1) regular full-time Parks Facilities Coordinator; c. One (1) regular full-time Records Assistant; d. One (1) regular full-time Senior Accountant; e. One (1) regular full-time Accounting Technician; f. One (1) regular full-time Community Patrol Officer; g. The conversion of one (1) regular part-time Administrative Assistant - Bylawto regular full-time; h. The addition of one municipal employee at the RCMP detachment for every three officers added.

Motion CARRIED.

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5. ADJOURNMENT

MOVED BY: HARDER
SECONDED: YACUCHA

THATthe Committee of the Whole adjourn the meeting.
The Chair adjourned the meeting at 1:00 a.m.
Motion CARRIED.

Residing Council Member

Certified Correct - Corporate Officer

SCOnGOODMANSON
MAYOR

Marie Watmough

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Extracted from: Minutes - SIGNED(5 pages total)