Deputy Corporate Officer Appointment

Staff Report to Council

DATE:

Monday, March 21, 2022

DEPARTMENT:

Administration

SUBJECT:

Deputy Corporate Officer Appointment

BACKGROUND:

The Community Charter requires each municipality to appoint a Corporate Officer to oversee the following duties and functions:

• Ensuring that accurate minutes of the meetings of Council and Council committees are prepared;
• Ensuring that the minutes, bylaws and other records of the business of Council and Council committees are maintained and kept safe;
• Ensuring that access is provided to records of Council and Council committees;
• Administering oaths and taking affirmations, affidavits and declarations;
• Certifying copies of bylaws and other documents;
• Accepting, on behalf of the Council or municipality, notices and documents that are required or permitted to be given to, served on, filed with or otherwise provided to Council or the municipality; and
• Keeping the corporate seal, if any, and having it affixed to documents as required (Langford does not use a corporate seal).

COMMENTARY:

The current appointments for Corporate Officer and signing authority for contracts and agreements are:

• Acting Director of Corporate Services Marie Watmough is Corporate Officer
• The following staff members are Deputy Corporate Officers:
  • Chief Administrative Officer Darren Kiedyk
  • Director of Engineering Michelle Mahovlich
  • Director of Finance Michael Dillabaugh
  • Director of Planning Matthew Baldwin
  • Manager of Legislative Services Adriana Proton
  • Executive Assistant Julie Coneybeer
• All seven employees named above are also staff signing authorities for Council-approved documents such as contracts.

Langford.ca
t 250.478.7882
e administration@langford.ca
2nd Floor, 877 Goldstream Avenue
Langford, BC V9B 2X8

FINANCIAL IMPLICATIONS:

None.

LEGAL IMPLICATIONS:

None.

OPTIONS:

Option 1

THAT Council:

1. Rescind the appointment of Adriana Proton as Deputy Corporate Officer; AND

AND Option 2

THAT Council: 2. Appoint Will Ying-udomrat, Acting Manager of Legislative Services as Deputy Corporate Officer.

OR Option 3

THAT Council not appoint Will Ying-udomrat as Deputy Corporate Officer at this time.

SUBMITTED BY: Marie Watmough, Acting Director of Corporate Services
Concurrence: Darren Kiedyk, Chief Administrative Officer