MINUTES OF THE REGULAR MEETING OF COUNCIL — Tuesday, September 8, 2020

CITY OF LANG FORD

Tuesday, September 8th, 2020 @ 5:30 p.m.

Council Chambers Closed due to COVID-19
Meeting by Teleconference

PRESENT

Mayor S. Young; D. Blackwell, L. Seaton, N. Stewart, and R. Wade, M. Sahlstrom.

ATTENDING

Chief Administrative Officer, D. Kiedyk, Director of Corporate Services, B. Hutchins; Director of Engineering, M. Mahovlich; Director of Planning and Subdivision, M. Baldwin; Director of Finance, M. Dillabaugh; Manager of Legislative Services, M. Watmough; and Manager of IT, K. Dube.

ABSENT

Councillor L. Szpak.

1. CALL TO ORDER
   Mayor Young called the meeting to order at 5:31 pm.

2. APPROVAL OF THE AGENDA
   MOVED BY:
   COUNCILLOR WADE
   SECONDED:
   COUNCILLOR BLACKWELL

That Council approve the agenda as presented.

CARRIED.

3. ADOPTION OF COUNCIL MINUTES
   a) Minutes of the Regular Meeting of Council — August 17, 2020

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR STEWART

That Council approve the minutes of the special meetings of Council held on August 17, 2020.

CARRIED.

Minutes of the Council Meeting
September 8th, 2020

4. PUBLIC PARTICIPATION

• Resident of Bear Mountain called regarding the sale of the North Langford Recreation Centre and what it means to the public. There are rumours that it is going to be turned into a golf club.
• Corporate Officer Braden Hutchins advised of the provisions in the contract which require the facility to be used as a recreation centre for twenty-five years. He further advised of the requirement to provide an additional swimming pool.
• The resident then asked where the pool would be.
  Answer: The new owner of the recreation centre also owns the lands behind the recreation centre where the pool can be placed.
• The resident then asked what date it could be expected to open.
  Answer: Sometime in the New Year, pending changes due to Covid.

5. NOTICE OF INTENT
   a) TUP20-0003 — 890 Goldstream Ave

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Temporary Use Permit No. TUP20-0003 be issued by the Council for the City of Langford to Jesse Bowness of Code Ninjas Westshore on behalf of David Baird to allow an after-school computer coding program for children on the lower floor of the front unit of 890 Goldstream Ave subject to the following terms and conditions:

1. Appendix
   The site shall be developed in accordance with the site plan attached (Appendix A).

2. Conditions
   The following requirements are imposed under Section 498 of the Local Government Act: a) That addressing for the three units be clarified and revised as required to the satisfaction of the Fire Chief prior to issuance of a business licence;
   b) That the applicant will retain an Architect to supply the appropriate code analysis for the building change of use and to ensure code compliant fire separations and B.C. Building Code 2018 code requirements are met for the unit prior to a business licence being issued, to the satisfaction of the Chief Building Inspector;
   c) That the Temporary Use Permit be issued only to Jesse Bowness, doing business as Code Ninjas Westshore and not be transferred to any subsequent business or business owner should Jesse Bowness, Code Ninjas Westshore cease to operate.

CARRIED.

6. REPORTS

a) Disposition of the North Langford Recreation Centre
Staff Report (Administration)

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR WADE

That Council approve the disposition of the North Langford Recreation Centre located at 1997 Country Club Way as per the attached and executed purchase and sale agreement.

CARRIED.

b) Approval to Award design of Millstream Road Roundabout 21 -
Staff Report (Engineering)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR STEWART

That Council award the Consulting Engineering Services for the design of the Millstream Road at Bear Mountain Parkway roundabout to McElhanney for the estimated cost of $86,668 plus GST and fund this from the City's Road Development Cost Charge program.

CARRIED.

c) Approval to reduce the number of Council meetings to one per month, effective September 8, 2020, for the remainder of 2020 with the meetings to be held on the first Monday of each month.
Staff Report (Legislative Services)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR STE-WART

That Council reduce the number of Council meetings to one per month, effective September 8, 2020, for the remainder of 2020 with the meetings to be held on the first Monday of each month.

CARRIED.

7. CORRESPONDENC
   a) Goldstream Farmers Market Society
   RE: Extension of Contract to November 2020

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SAHLSTROM

That Council extend the contract between the City and the Goldstream Farmers Market Society to November 30, 2020.

CARRIED.

8. BYLAWS

a) BYLAW NO. 1884
"Langford Zoning Bylaw, Amendment No. 582, (2716 and 2720 Strathmore Road), Bylaw 1884, 2020".
(ADOPTION)

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR BLACKWELL

That Council adopt Bylaw No. 1884.

CARRIED.

b) BYLAW NO. 1904
"Langford Zoning Bylaw, Amendment No. 589, Omnibus No. 51 — City Centre 1 Zones, Bylaw No. 1904, 2020".
(ADOPTION)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SEATON

That Council adopt Bylaw No. 1904.

CARRIED.

c) BYLAW NO. 1920
"Langford Zoning Bylaw, Amendment No. 597, (Omnibus No. 53—Various Amendments), Bylaw No. 1920, 2020".
(ADOPTION)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council adopt Bylaw No. 1920.

CARRIED.

d) BYLAW NO. 1925
"City of Langford Freedom of Information Bylaw No. 1925, 2020.
(FIRST, SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR STEWART

That Council give Bylaw No. 1925 first, second and third readings.

CARRIED.

9. IN-CAMERA RESOLUTION

THAT Council close the meeting to the public pursuant to section 90 (1) c and k of the Community Charter to consider:
O labour relations or other employee relations;
O negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages and that, in the view of the council, could reasonably be expected to harm the interests of the municipality if they were held in public.

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

a) That it is the opinion of Council that the public interest requires that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding the acquisition, disposition or expropriation of land or improvements, if the council considers that disclosure could reasonably be expected to harm the interests of the municipality; litigation or potential litigation affecting the municipality; and law enforcement, if the council considers that disclosure could reasonably be expected to harm the conduct of an investigation under or enforcement of an enactment; under Section 90 (1) (e) (f) and (g) of the Community Charter.
b) That Council continue the meeting in closed session.

CARRIED.

9.1 RISE AND REPORT

a) Licence Agreement Victoria Bowmen Association Archery Club -
Staff Report (Parks) -
Presentation by Al Wills and Bruce Summers

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SEATON

That Council approve the Licence Agreement and directs staff to continue to investigate the suitability of an Archery Range in Willing Park; AND

That Council release this information to the public.

CARRIED.

b) Extending the Summer Bike Patrol -
Staff Report (Bylaw)

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR STEWART

That Council:

1. Resolve to allocate approximately $20,000 to extend the five (5) seasonal staff positions from September 30 to October 31 in anticipation of providing a continued patrol presence within Parks, Trails and the town core areas to ensure a strong response to address any need for persistent COVID-19 safety measures, and continue to deliver enhanced service levels in education and enforcement; AND
2. In expectation of providing a continued patrol presence within Parks, Trails and town core areas, all in anticipation of ensuring persistent COVID-19 safety intervention measures, and to continue to deliver enhanced service levels in education and enforcement, Council resolve to extend beyond October 31 and up to May 1 of 2021 two (2) seasonal staff positions at an anticipated cost of $52,000; AND
3. That staff make application with the Provincial Emergency Operations Centre for financial assistance in support of Langford's COVID-19 public safety initiative; AND
4. That staff present an update to Council in order that Council can reassess the effects of the increased staffing levels; AND
5. That Council release this information to the public.

CARRIED.

10. ADJOURNMENT
    Mayor Young adjourned the meeting at 6:13 pm.

PRESIDING COUNCIL MEMBER:

CERTIFIED CORRECT
Corporate Officer
Marie Watmough
Deputy Corporate Officer