Staff Report - Pre Award of Florence Lake Road Improvement (Road DCC Project)

Background

The City will be tendering the Florence Lake Road Improvement Road DCC Project in the next few weeks. We anticipate closing the bid in mid to late June.

The purpose of this report is to obtain Council pre approval to award this construction project.

Commentary

The City retained On Point Project Engineers to undertake the detailed design and tender of the Florence Lake Road Improvement Project.

The Florence Lake Road Improvement project will include:

• Construction of a 3m paved multi use trail along the south side of Florence Lake Road (the lake side). There will be minimum disturbance to existing vegetation and just one tree will require removal to accommodate the trail
• Reconstruction of over 800 m of the road. Florence Lake Road was inherited by the City at the time of incorporation. In many areas the road base is inadequate and/or the road is failing. This improvement will include constructing the proper road base where it is needed and recontouring the road for drainage as necessary

This project was originally slated to tender in the Fall of 2020, for construction in the Spring of 2021. However, with the current COVID-19 situation, tendering and awarding this project sooner than expected will aid in continuing the positive economic development in Langford.

Financial Implications

The Florence Lake Road Improvement construction project is part of the City of Langford Development Cost Charge Bylaw No. 1700, 2017 and is Project #8 in Schedule B of the bylaw. The project is funded by the City through the DCC program. The budget for this project was approved in the 2020 Capital budget.

Legal Implications

All of the works will take place within City owned road rights of way.

Options

That Council:

1. Direct staff to award the construction of Florence Lake Road Improvement Project to the lowest compliant bidder and fund the project from the City’s Development Cost Charge program;
   OR
2. Not award the construction of Florence Lake Road Improvement Project at this time.

Respectfully submitted,

Submitted by:
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering

Concurrence:
Adriana Proton, Manager of Legislative Services – email approval
Concurrence:
Matthew Baldwin, MCIP, RPP Director of Planning – email approval
Concurrence:
Chris Aubrey, Fire Chief – email approval
Concurrence:
Cory Manton, Manager of Parks and Recreation – email approval
Concurrence:
Ivan Leung, P.Eng., Manager of Engineering Construction – email approval
Concurrence:
Michael Dillabaugh, CPA, CA, Director of Finance – email approval
Concurrence:
Braden Hutchins, Director of Corporate Services – email approval
Concurrence:
Darren Kiedyk, Chief Administrative Officer – email approval

:mm