# Staff Report: Public Hearing Policy

Meeting: Regular Council — January 20, 2020

Canonical HTML: [Open Langford](<https://openlangford.ca/meetings/2020-01-20-regular-council/documents/889>)

Meeting record updated: 2026-10-19T03:54:34.81047+00:00

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Source: [20200120-Agenda-Package](<https://langford.ca/wp-content/uploads/2021/05/20200120-Agenda-Package.pdf>)

Source pages: 28–29

## AI-processed summary

Staff report introducing a proposed Public Hearing Policy (POL-0155-ADMIN) clarifying procedures for speakers, late submissions, adjournments and speakers' lists; seeks Council approval or direction for changes.

## Extracted text

### Staff Report: Public Hearing Policy

Source pages: 28–29

## Staff Report: Public Hearing Policy

### Address
2nd  Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8  
T · 250-478-7882 F · 250-478-7864

### Date
January 20, 2020

### Department
Administration

### Subject
Public Hearing Policy

### Background and Commentary
The Planning and Administration/Legislative Services departments have developed a new Public Hearing Policy. In addition to being a useful tool to provide information to the public, this policy clarifies some aspects of the hearing, including:

- The process for adjourning the hearing, if there are too many speakers to accommodate in one session
- The process for handling late submissions
- The process for implementing a Speakers’ List, if desired by the Chair

This policy clarifies the public hearing process, and does not change the current format.

### Financial Implications
None.

### Legal Implications
Having a public hearing policy could be useful in case of a legal challenge to a public hearing.

### Options
1. THAT Council approve the Council Policy POL-0155-ADMIN, the Public Hearing Policy.

OR

2. THAT Council direct staff to make changes to POL-0155-ADMIN.

OR

3. THAT Council not take any action on POL-0155-ADMIN.

### Respectfully submitted

Submitted by:  
Adriana Proton, Manager of Legislative Services

Concurrence:  
Matthew Baldwin, MCIP, RPP Director of Planning

Concurrence:  
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering

Concurrence:  
Leah Stohmann, MCIP, RPP, Deputy Director of Planning

Concurrence:  
Michael Dillabaugh, CPA, CA, Director of Finance

Concurrence:  
Braden Hutchins, Director of Corporate Services

Concurrence:  
Darren Kiedyk, Chief Administrative Officer