DocumentsMinutesJun 4, 2019Pages 1–7

MINUTES OF THE REGULAR MEETING OF COUNCIL — Tuesday, June 4, 2019

Official minutes of the City of Langford regular Council meeting held June 4, 2019, recording attendance, approvals, committee reports, a staff report on policy repeal/amendment, bylaw readings/adoptions, an in-camera resolution, and adjournment. The document documents motions carried and specific bylaw actions.

Key facts

Meeting date: June 4, 2019; location: Council Chambers, 3rd Floor, 877 Goldstream Avenue
Meeting called to order at 5:30 p.m.; adjourned at 6:10 p.m.
Present: Mayor Young; Councillors D. Blackwell, M. Sahlstrom, L. Seaton, L. Szpak, N. Stewart, R. Wade
Mayor Young presented a plaque to Terry Young in appreciation of over 21 years on the Transportation and Public Works Committee
Council approved minutes of the Special Meeting (May 13, 2019) and Regular Meeting (May 21, 2019)

MINUTES OF THE REGULAR MEETING OF COUNCIL — Tuesday, June 4*^ 2019

Council Chambers, 3'^'' Floor, 877 Goldstream Avenue
Meeting called to order at 5:30 p.m.

PRESENT

Mayor Young; Councillors: D. Blackwell, M. Sahlstrom, L. Seaton, L. Szpak, N. Stewart.and R. Wade.

ATTENDING

Chief Administrative Officer, D. Kiedyk; Director of Finance, M. Dillabaugh; Director of Corporate Services, B. Hutchins; Director of Planning, M. Baldwin; and Director of Engineering, M. Mahovlich.

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1. CALL TO ORDER

Acting Mayor Blackwell called the meeting to order at 5:30 pm.

Page 1–7

2. APPROVAL OF THE AGENDA

MOVED BY:
COUNCILLOR SAHLSTROM

SECONDED:
COUNCILLOR WADE

That Council approve the agenda as presented.
CARRIED.

Page 1–7

3. PRESENTATION

a) Mayor Young
RE: Appreciation of Thanks to Terry Young

Mayor Young presented Terry Young with a plaque in appreciation of over 21 years on the Transportation and Public Works Committee.

Mayor Young presenting Terry Young with a plaque

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4. ADOPTION OF COUNCIL MINUTES

a) Minutes of the Special Meeting of Council - May 13*^ 2019

MOVED BY:
COUNCILLOR SAHLSTROM

SECONDED:
COUNCILLOR BLACKWELL

That Council approve the minutes of the Special Meeting of Council held on May 13'^ 2019.
CARRIED.

b) Minutes of the Regular Meeting of Council - May 21^',2019

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council approve the minutes of the Regular Meeting of Council held on May 21", 2019.
CARRIED.

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5. PUBLIC PARTICIPATION

None.

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6. COMMITTEE RESOLUTIONS

a) Planning, Zoning and Affordable Housing Committee - May 27'\ 2019

Minutes of the Planning, Zoning and Affordable Housing Committee - May 27'^ 2019

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council receive the minutes of the Planning, Zoning and Affordable Housing Committee meeting held on May 27^ 2019.
CARRIED.

b) Protective Services Committee - May 28'^ 2019

Minutes of the Protective Services Committee - May 28*^ 2019

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR WADE

That Council receive the minutes of the Protective Services Committee meeting held on May 28*^ 2019.
CARRIED.

Departmental Update

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council receive the joint departmental update from the Building, Bylaw and Firedepartments.
CARRIED.

West Shore RCMP 2018 Annual Year End Report

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council receive the 2018 Annual Year End Report from the West Shore RCMP Detachment.
CARRIED.

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7. REPORTS

a) Policy Repeal and Amendment

Staff Report (Administration)

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SAHLSTROM

That Council repeal the following policies:

POL-0008-BLDG,Sprinkler Policy, 1994
POL-0009-ADMIN, Langford Events Calendar, 2003
POL-0015-ADMIN, Council Indemnity or Expenses, 1994
POL-0028-ADM1N, Use of Council Chambers, 2002
POL-0029-BLDG, Design Guidelines, 1999
POL-0030-FIN, Use of Municipal Computer Software, 1995
POL-0032-ADMIN, Vehicle Use, 2001
POL-0034-ADMIN, Municipal Advertising in Bus Shelters Policy, 2002
POL-0035-ADMIN, Municipal Reader Board - Langford Fire Rescue Station No. 1, 2001
POL-0037-FIN, Finance Committee - Review of Municipal Finances, 1993
POL-0039-FIN, Board and Commission Verbal Reports-Councillors, 1994
POL-0041-FIN, Council Salary Policy, 2006
POL-0044-FIN, RCMPAnnual Operating Budget, 1995
POL-0047-FIN, Special Expenditures, 1993
POL-0053-FIN, Dinner Expenses With Respect to Officers Attending Council Authorized Evening Meetings, 1994
POL-0055-FIN, Annual Salary Adjustment, 2002
POL-0061-ADMIN, Salary Schedule, 1994
POL-0063-ADMIN, Notice of Legal Claims, 1995
POL-0067-ADMIN, Excessive Overtime for Municipal Officers, 1994
POL-0071-PLAN, Process for Handling Rezoning Bylaws and Development Permits, 1994
POL-0072-PLAN, Development Permits Applications Public Input, 1996
POL-0073-PLAN, Timing of Development Permits Policy, 1997
POL-0075-LDEV, Submission of Subdivision Applications, 1995
POL-0080-LDEV, Construction on Municipal Boulevards, 1994
POL-0086-BYLAW, Secondary Suites, 1997
POL-0088-PLAN, In-Ground Disposal, 2001

AND

POL-0086-BYLAW, Secondary Suites, 1997
POL-0088-PLAN, In-Ground Disposal, 2001
POL-0089-PLAN, Agricultural Land Reserve Acquisition Fund, 2006
POL-0091-PLAN, Auto Orientated Business Area Design Guidelines, 1997
POL-0092-BLDG, Non Resident Business License Policy, 1998
POL-0094-F1N, Business Licensing - Collection, 1997
POL-0095-BLDG, Business Licensing - Overview Policy, 1995
POL-0096-ENG, Policy for Requests to Form or Join the Sewer Specified Areas, 1995
POL-0097-ENG, Sewer Connections in the Core Area, 1995
POL-0098-ENG, Sewer Master Plan, 1995
POL-0099-ENG, Retention of Service Trunk Main Capacity, 1994
POL-0103-ENG, Sidewalk Policy, 1998
POL-0107-ENG, Request for Street Signs "Deaf Children Playing", 1998
POL-0108-ENG, Traffic Signs, 1994
POL-0109-ENG, Warning of Traffic Regulation Changes, 1994
POL-OllO-ENG, Neighbourhood Watch Signs, 1996
POL-Olll-ENG, Private Road Sign Located on Public Right-of-Way Policy, 1996
POL-0112-ENG, Watering Restrictions, 2001
POL-0113-PARK, Playground Equipment, 2001
POL-0114-PARK, Park Dedication Policy (Amenity and Park), 1999
POL-0115-PARK, Acceptance of Donations, 1999
POL-0116-PARK, Parks Master Plan, 1996
POL-0118-PARK, District of Langford Field Facility Use Regulations, 1994
POL-0119-PARK, Veterans' Park Bench Donation, 2001
POL-0123-PARKS, Landscaping Irrigation and Maintenance, 1997
POL-0124-BYLAW, Video Surveillance for Park Regulation Bylaw, 1998
POL-0126-PARK, Policy for Removal of Trees, 1999
POL-0127-PLAN, Public Information Meetings, 1994
POL-0128-PLAN, Public Hearing Process, 1996
POL-0129-PLAN, Building Schemes, 1997
POL-0130-PLAN, Happy Valley Fire Hall-Traffic Signal Rezoning Contribution, 2004
POL-0131-PLAN, OCP Amendments Referral to CRD, 1997
POL-0133-PLAN, Development Information and Referral Policy, 1998
POL-0134-PLAN, Heritage Preservation Policy, 2004
POL-0135-PLAN, Transition Zone Between Residential (Rl) and Rural Designation, 1996
POL-0136-PARK, Official Street Tree for the Downtown Commercial Area, 1999
POL-0137-PLAN, Temporary Signs for New Businesses, 1999
POL-0138-FIRE, Policy for Fire Department Alarm Monitoring, 1995
POL-0140-FIN, Telecom Policy and Procedures, 2009
POL-0141-FIRE, Use of the Langford Fire Department Park and Recreation Facilities, 1987
POL-0142-ENG, Latecomer Agreement, 2009
POL-0145-FIRE, Smoking Policy, 2001

That Council repeal the following policies, effective upon Council adoption of the "Employee Bylaw No. 1842":

POL-0049-FIN, Professional Dues Policy, 2002
POL-0050-FIN, Professional Membership Dues, 1994
POL-0056-ADMIN, Employee Benefit Premium Cost Sharing, 1993
POL-0058-ADMIN, Employee Benefit Plan Competitive Review Policy, 1998
POL-0059-ADMIN, Health and Benefit Policy, 1994
POL-0060-ADMIN, Long Term Disability Policy, 2001
POL-0065-ADMIN, Annual Wage Review Policy, 2002
POL-0066-ADMIN, Banked Overtime in the Event an Employee's Child is Sick, 1996
POL-0068-ADM1N, Requests for Leave of Absence, 2005
POL-0069-ADMIN, Employee Assistance Program, 2005

AND

That Council approve the following amended policies:

POL-0040-FIN, Salary Policy
POL-0048-ADMIN, Recruitment Expenses Policy
POL-0057-ADMIN, Educational Achievement Policy

CARRIED

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8. BYLAWS

a) BYLAW NO. 1821

"Road Closure Bylaw No. 1821, (Page Avenue) 2019".
(FIRST, SECONDAND THIRD READINGS)

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR BLACKWELL

That Council give Bylaw No. 1821 first, second and third readings.
CARRIED.

b) BYLAW NO. 1842

"Employee Bylaw No. 1842".
(FIRST, SECONDAND THIRD READINGS)

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR SEATON

That Council give Bylaw No. 1842 first, second and third readings.
CARRIED.

c) BYLAW NO. 1848

"City of Langford Development Procedures, Amendment Bylaw No. 19, 2019, Bylaw No. 1848".
(ADOPTION)

MOVED BY:
COUNCILLOR SEATON

SECONDED:
COUNCILLOR SZPAK

That Council adopt Bylaw No. 1848.
CARRIED.

d) BYLAW NO. 1849

"Subdivision and Development Servicing Bylaw, Amendment No. 19 (Fee Schedule), Bylaw No. 1849".
(ADOPTION)

MOVED BY:
COUNCILLOR SAHLSTROM

SECONDED:
COUNCILLOR BLACKWELL

That Council adopt Bylaw No. 1849.
CARRIED.

e) BYLAW NO. 1850

"Langford Building Bylaw No.1160, Amendment No 12, 2019, Bylaw No. 1850".
(ADOPTION)

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR BLACKWELL

That Council adopt Bylaw No. 1850.
CARRIED.

Bylaw No. 1160

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9. IN CAMERA RESOLUTION

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR BLACKWELL

a) That it is the opinion of Council that the public interest requires that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding labour relations and land matters under Section 90 (1) (c) (e) and (k) of the Community Charter.

b) That Council continue the meeting in closed session.
CARRIED.

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