Minutes of the Inaugural Meeting of Council - November 5, 2018

1. PROCLAMATION RESULTS – 2018 ELECTION

Corporate Officer Hutchins read the Proclamation Results for the 2018 Election.

2. SWEARING INTO OFFICE – Oath of Office for Councillors

Chief Administrative Officer Kiedyk (Deputy Corporate Officer) swore into office Councillors D. Blackwell, M. Sahlstrom, L. Seaton, N. Stewart, L. Szpak, and R. Wade.

3. CALL TO ORDER

The Acting Mayor called the meeting to order at 5:30 pm.

4. APPROVAL OF THE AGENDA

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR WADE

That Council approve the agenda as presented.
CARRIED.

5. COUNCIL APPOINTMENTS

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SEATON

a) Acting Mayor

That Council appoint Councillors to the following Acting Mayor terms:

1. Councillor Blackwell as Acting Mayor for an 8-month term from November 1, 2018 to June 30, 2019
2. Councillor Seaton as Acting Mayor for a 6-month term from July 1, 2019 to December 31, 2019;
3. Councillor Szpak as Acting Mayor for a 6-month term from January 1, 2020 to June 30, 2020;
4. Councillor Sahlstrom as Acting Mayor for a 6-month term from July 1, 2020 to December 31, 2020;
5. Councillor Wade as Acting Mayor for a 6-month term from January 1, 2021 to June 30, 2021
6. Councillor Stewart as Acting Mayor for a 6-month term from July 1, 2021 to December 31, 2021.

b) Capital Regional District Board and Hospital

That Council appoint Councillor Denise Blackwell as to the Capital Regional District Board, as CRD Director for a 4-year term ending December 2022;
AND That Council appoint Councillor Lanny Seaton to the Capital Regional District Board, CRD Director for a 4-year term ending December 2022;
AND That Council appoint Councillors Lillian Szpak, Roger Wade and Matt Sahlstrom to the Capital Regional District Board, as 1st, 2nd and 3rd Alternate CRD Directors to Councillor Blackwell for a 4-year term ending December 2022;
AND That Council appoint Councillors Roger Wade, Lillian Szpak, and Matt Sahlstrom to the Capital Regional District Board, as 1st, 2nd and 3rd Alternate CRD Directors to Councillor Lanny Seaton for a 4-year term ending December 2022.

c) Regional Water Supply Commission and Juan de Fuca Water Distribution Commission

That Council appoint Councillor Roger Wade as Representative to the Capital Regional District Regional Water Supply Commission and Juan de Fuca Water Distribution Commission for a 4-year term ending December 2022;
AND That Council appoint Councillor Lillian Szpak as Representative to the Capital Regional District Regional Water Supply Commission and Juan de Fuca Water Distribution Commission for a 4-year term ending December 2022;
AND That Council appoint Councillors Matt Sahlstrom and Norma Stewart as Alternate Representatives to the Capital Regional District Regional Water Supply Commission and Juan de Fuca Water Distribution Commission for a 4-year term ending December 2022.

d) Greater Victoria Library Board

That Council appoint Councillor Matt Sahlstrom to the Greater Victoria Library Board as the City of Langford's Representative, for a 1-year term ending December 2019;
And that Council appoint Councillor Lanny Seaton as an Alternate Representative for a 1-year term ending December 2019.

e) Family Court Committee

That Council appoint Councillor Matt Sahlstrom to the Family Court Committee as the City of Langford’s representative, for a 4-year term ending December 2022.

f) CREST

That Council appoint Councillor Lillian Szpak as the City of Langford’s representative to the Capital Regional Services Telecommunications Inc., for a 4-year term ending December 2022.

g) West Shore Chamber of Commerce

That Council appoint Councillor Norma Stewart to the West Shore Chamber of Commerce as the City of Langford’s representative, for a 4-year term ending December 2022.

h) Inter-Municipal Committee on Disability Issues

That Council appoint Councillor Lillian Szpak to the Inter-Municipal Committee on Disability Issues as the City of Langford’s representative, for a 4-year term ending December 2022.

i) Parcel Tax Roll Review Panel

That Council appoint Councillors Sahlstrom, Blackwell and Szpak to the Parcel Tax Roll Review Panel, for a 4-year term ending December 2022.

j) Board of Variance

That Council appoint the following citizen representatives to the City of Langford Board of Variance, for a 4-year term ending December 2022.

• Hans Frederiksen
• Jim Hartshorne
• Rachel Samson

k) Standing Committee Appointments

1. Administration & Finance Committee – Councillors Sahlstrom & Szpak
   That Council appoint Councillor Matt Sahlstrom as Chair, Councillor Lillian Szpak as Vice Chair;
   AND that the following be appointed as citizen representatives to the Administration and Finance Committee, for a 4-year term ending December, 2022.

   • John Crook
   • Frank Hudson
   • David Adair
   • Jennifer Paget

2. Parks, Recreation, Culture & Beautification Committee – Councillors Seaton & Wade
   That Council appoint Councillor Lanny Seaton as Chair, Councillor Roger Wade as Vice Chair;
   AND that the following be appointed as citizen representatives to the Parks and Recreation Committee for a 4 year term – ending December, 2022.

   • Norman Arden
   • Randy Prettie
   • Karen Reece
   • Morry Stearns
   • Allen Sturgeon
   • Jennifer Whitehouse
   • Graham Harrison

3. Planning, Zoning & Affordable Housing Committee – Councillors Blackwell & Wade
   That Council appoint Councillor Denise Blackwell as Chair, Councillor Roger Wade as Vice Chair;
   AND that the following be appointed as citizen representatives to the Planning and Zoning Committee for a 4-year term ending December 2022.

   • Art Creuzot
   • Malcolm Hall
   • Steve Harvey
   • Dave Horner
   • Kent Sheldrake

4. Protective Services Committee – Councillors Szpak & Seaton
   That Council appoint Councillor Lillian Szpak as Chair; Councillor Lanny Seaton as Vice Chair; and that the following be appointed as citizen representatives to the Protective Services Committee for a 4-year term ending December 2022.

   • Tony Cox
   • Rob Crompton
   • Dan Darche, Volunteer Fire Fighter Representative
   • Hans Frederiksen
   • Mike Wignall
   • Deborah Wilson

5. Transportation & Public Works Committee – Councillors Wade & Stewart
   That Council appoint Councillor Roger Wade as Chair, Councillor Norma Stewart as Vice Chair;
   AND that the following be appointed as citizens’ representatives to the Transportation and Public Works Committee for a 4-year term ending December 2022.

   • Les Bjola
   • Christine Lervold
   • Mike Wignall

CARRIED.

6. ADOPTION OF MINUTES

a) Minutes of the Special Meeting of Council – September 24th, 2018

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SAHLSTROM

That Council approve the Minutes of the Special Meeting of Council held on September 24, 2018.
CARRIED.

b) Minutes of the Special Meeting of Council – September 26th, 2018

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SAHLSTROM

That Council approve the Minutes of the Special Meeting of Council held on September 26, 2018.
CARRIED.

7. OTHER BOARD AND COMMISSION MINUTES

a) West Shore Parks and Recreation – July 16th, 2018

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR SAHLSTROM

That Council receive the minutes of the West Shore Parks and Recreation Meeting held on July 16, 2018.
CARRIED.

8. COMMITTEE RESOLUTIONS

a) Administration and Finance Committee – September 18th, 2018

1. Monthly Approval of Accounts Payable – April to August 2018

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR SZPAK

That Council approve the City of Langford disbursements from April to August 2018, as outlined in the Accounts Payable Report dated September 10, 2018.
CARRIED.

9. PUBLIC PARTICIPATION

Robert Fraser congratulated Mayor Young.

10. DEVELOPMENT VARIANCE PERMIT

a) DVP18-0001 – 745 Treanor Ave

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Development Variance Permit No. DVP18-0001 be issued by the Council for the City of Langford to Chester Kupnicki to reduce the minimum front yard setback from the required 6m to 4.15m at 745 Treanor Ave subject to the following terms and conditions:

1. Appendix

The site shall be developed in accordance with the site plan attached (Appendix A) to the Council Report dated 17th September 2018.

2. Variances

The following regulations of Zoning Bylaw No. 300 are varied under Section 498 of the Local Government Act:

a) That Section 6.21.06 (1)(a) of Zoning Bylaw No. 300 be varied to reduce the minimum front yard setback from the required 6m to 4.15m

CARRIED.

11. REPORTS

a) Bylaw 1809 - Application to Make Various Amendments to the MUE1 Zone - Staff Report (Planning)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council give First Reading to Bylaw No. 1809 to make various amendments to the MUE1 zone.
CARRIED.

b) 2018 Municipal Election Results - Tom Moore, Chief Election Officer

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR WADE

That Council receive the report from Tom Moore, Chief Election officer, for information.
CARRIED.

c) Deputy Corporate Officer Appointment - Staff Report (Administration)

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR WADE

That Council appoint Manager of Legislative Services Adriana Proton as Deputy Corporate Officer and authorized staff signatory for all contracts, agreements and other municipal documents.
CARRIED.

d) Municipal Taxi Fleet Increases - Staff Report (Planning)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council endorse the taxi fleet increase of 15%.
CARRIED.

12. BYLAWS

a) BYLAW NO. 1790

“Road Closure Bylaw No. 1790 (Springhill Road), 2018”.
(FIRST, SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SEATON

That Council give Bylaw No. 1790 First, Second and Third Readings.
CARRIED.

b) BYLAW NO. 1809

“Langford Zoning Bylaw, Amendment No. 549, (MUE1 Amendments – 2750 Leigh Rd), 2018".
(FIRST READING)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SAHLSTROM

That Council give Bylaw No. 1809 First Reading.
CARRIED.

c) BYLAW NO. 1813

“City of Langford Housing Agreement (3252 Happy Valley Rd) Bylaw No. 1813, 2018”.
(FIRST, SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR STEWART
SECONDED:
COUNCILLOR SZPAK

That Council give Bylaw No. 1813 First, Second and Third Readings.
CARRIED.

BYLAW NO. 1815
“City of Langford Housing Agreement (#104 – 3309 Piper Rd) Bylaw No. 1815, 2018”.
(FIRST, SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR WADE
SECONDED:
COUNCILLOR SZPAK

That Council give Bylaw No. 1815 First, Second and Third Readings.
CARRIED.

13. ADJOURNMENT

Acting Mayor Blackwell adjourned the meeting at 5:50 pm.

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PRESIDING COUNCIL MEMBER:

CERTIFIED CORRECT

Corporate Officer