Minutes of the Regular Meeting of Council — March 19th, 2018

1. CALL TO ORDER

The Acting Mayor called the meeting to order at 5:32 p.m.

2. APPROVAL OF THE AGENDA

MOVED BY:
COUNCILLOR SEATON

SECONDED:
COUNCILLOR BLACKWELL

That Council approve the agenda as presented.
CARRIED.

3. PUBLIC HEARINGS

a) BYLAW NO. 1717

"Langford Zoning Bylaw, Amendment No. 507, (2500 Echo Valley Dr), 2017".

The Acting Mayor opened the Public Hearing for Bylaw No. 1717 at 5:32 p.m.

Acting Mayor M. Sahlstrom advised members of the audience that any person present who believes that his or her interest is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaw. Those who wish to speak concerning this proposed bylaw should give their name, address and views concerning the proposed bylaw. The Acting Mayor advised that after everyone has expressed their views, he shall state three times "Is there anyone else who wishes to be heard", and if no further views are forthcoming, the Public Hearing shall be declared closed.

The City Planner advised that Rachael Sansom of Turner Lane Development Corp. has applied on behalf of 1085540 BC Ltd. to amend the text of "Area 2" in the CD6 (Comprehensive Development 6 — Bear Mountain) Zone to allow for a townhouse development at 2500 Echo Valley Drive.

As part of this application, a public hearing is required in accordance with the regulations of the Local Government Act. In support of this application, the applicant has agreed to provide the following items prior to Public Hearing:

1. A detailed site plan illustrating two routes for access to and egress from the site;
2. A stormwater management plan; and
3. Confirmation of adequate water, fire flow and sanitary sewer capacities to serve the proposed development; and

The applicant has submitted the required access plan, and a Servicing Feasibility Study to the satisfaction of the Director of Engineering (it should be noted that the study has been approved for conceptual stormwater management only, all other servicing is subject to detailed design approval. Detailed stormwater calculations will be required during site servicing and will be subject to further approvals by the City).

The applicant has also agreed to provide a Section 219 Covenant, prior to Bylaw Adoption, addressing frontage improvements, stormwater management, water supply, road access to adjacent properties, local service agreements and firefighting provisions.

This proposal is consistent with the Official Community Plan Hillside or Shoreline designation.

Notifications and advertisements have been placed as required by Council policy.

Concurrent with this application, Council may also wish to consider discharging a Covenant registered as a condition of rezoning for the properties located at 1410 Grand Forest Close, 1431 Grand Forest Close and 2342 Lairds Gate which are adjacent to the subject property. This Covenant was registered at the request of the previous owner of 2500 Echo Valley Drive in order to restrict development of these adjacent properties to minimize the potential impact of development on the property at 2500 Echo Valley Drive.

Ownership of 2500 Echo Valley has since changed, and the new owner wishes to develop the property as evidenced by this application. Council may therefore wish to discharge the Covenant on 1410 Grand Forest Close, 1431 Grand Forest Close and 2342 Lairds Gate in advance of the 5 year timeline expiry date.

The Acting Mayor called a first time for presentations.
None presented.

Acting Mayor called a second time for presentations.
None presented.

The Acting Mayor called a third and final time for presentation, there being none, the Acting Mayor officially declared the Public Hearing for Bylaw No. 1717 closed at 5:35 p.m.

b) BYLAW NO.'s 1737 and 1742

"Langford Official Community Plan Bylaw, Amendment No. 26, (2869 Sooke Rd —Road Closure Portion), 2018".
"Langford Zoning Bylaw, Amendment No. 509, (2869 Sooke Rd Portion), 2018".

The Acting Mayor opened the Public Hearing for Bylaw No. 1737 and 1742 at 5:36 p.m.

Acting Mayor M. Sahlstrom advised members of the audience that any person present who believes that his or her interest is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaw. Those who wish to speak concerning this proposed bylaw should give their name, address and views concerning the proposed bylaw. Acting Mayor M. Sahlstrom advised that after everyone has expressed their views, he shall state three times "Is there anyone else who wishes to be heard", and if no further views are forthcoming, the Public Hearing shall be declared closed.

The City Planner advised that Mr. Richard Irwin applied on behalf of 89 Chicken Ranch Ltd to amend the zoning of 3370, 3344 Luxton Road and 2869 Sooke Road from the from RR2 (Rural Residential 2) Zone to Business Park 2A — Sooke Road West (BP2A) Zone, the Bylaw associated with this amendment was adopted by Council at their December 8th, 2017 meeting.

A condition of this Zoning amendment was the closure of Luxton Road between Marwood Avenue and Sooke Road. In order to facilitate traffic flow along the new extension of Marwood Avenue that would connect to Sooke Road through the subject property.

The portion of Luxton Road will stay open until the new road is fully operational, however, the developer would like to amend this portion of road so as it can be integrated into the development plans of the adjacent parcel once the road is closed.

As part of this application, a public hearing is required in accordance with the regulations of the Local Government Act.

Notifications and advertisements have been placed as required by Council policy.

The Acting Mayor called a first time for presentations.
None presented.

Acting Mayor M. Sahlstrom called a second time for presentations.

• Resident on Regal Court spoke about traffic concerns.
• Director Michelle Mahovlich provided clarification regarding the new Marwood and Sooke Road signal intersection.
• Resident on Regal Court asked about the crosswalk on Penwood Road.
• Director Michelle Mahovlich confirmed that it would be integrated into the new signal.
• Resident on Luxton Road asked about increased traffic and the elementary school.
• Resident on Regal Court asked about sewers on Marwood Road.
• Director Michelle Mahovlich provided background and offered follow up.

The Acting Mayor called a third and final time for presentation, there being none, the Acting Mayor officially declared the Public Hearing for Bylaw No. 1737 and 1742 closed at 5:42 p.m.

c) BYLAW NO. 1753

"Langford Zoning Bylaw, Amendment No. 518, (1256 Landing Lane), 2018".

The Acting Mayor opened the Public Hearing for Bylaw No. 1753 at 5:42 p.m.

Acting Mayor M. Sahlstrom advised members of the audience that any person present who believes that his or her interest is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaw. Those who wish to speak concerning this proposed bylaw should give their name, address and views concerning the proposed bylaw. Acting Mayor M. Sahlstom advised that after everyone has expressed their views, he shall state three times "Is there anyone else who wishes to be heard", and if no further views are forthcoming, the Public Hearing shall be declared closed.

The City Planner advised that Richard Weldon has applied on behalf of Langford Lakes Development Corp. to amend the text of the CD1, Comprehensive Development Zone — Goldstream Meadows Zone, within Areas 2 and 3.

Amendments to the zone include:

• Eliminating the setback requirements for development within Area 2, including 1256 Landing Lane
• Amending the FAR regulations
• Amending the Amenity Contributions for Areas 2 and 3

As part of this application, a public hearing is required in accordance with the regulations of the Local Government Act.

Notifications and advertisements have been placed as required by Council policy.

The Acting Mayor called a first time for presentations.
None presented.

The Acting Mayor called a second time for presentations.
None presented.

The Acting Mayor called a third and final time for presentation, there being none, the Acting Mayor officially declared the Public Hearing for Bylaw No. 1753 closed at 5:44 p.m.

4. ADOPTION OF MINUTES

a) Minutes of the Meeting of Council — March 5th, 2018

MOVED BY:
COUNCILLOR SEATON

SECONDED:
COUNCILLOR WADE

That Council approve the minutes of the Regular Meeting of Council held on March 5th, 2018.
CARRIED.

5. OTHER BOARD AND COMMISSION MINUTES

a) West Shore Parks and Recreation — February 8th, 2018

MOVED BY:
COUNCILLOR SEATON

SECONDED:
COUNCILLOR WADE

That Council receive the minutes of the West Shore Parks and Recreation Meeting held on January 18th, 2018.
CARRIED.

6. DEVELOPMENT VARIANCE PERMIT

a) DVP17-0023 — 2579 Rainville Rd

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Development Variance Permit No. DVP17-0023 be issued by the Council for the City of Langford to Dan Hodge on behalf of Dan and Munirih Hodge to reduce the minimum rear yard setback from 6.0 m (20 ft) to 2.7 m (9 ft) and defer the requirement for the installation of on-site plumbing to allow for the construction of an addition to the existing one-family dwelling at 2579 Rainville Road subject to the following terms and conditions:

1. Appendix
   The site shall be developed in accordance with the site plan attached (Appendix A).

2. Variances
   The following regulations of Zoning Bylaw No. 300 are varied under Section 498 of the Local Government Act: a) That Section 6.21.06(1)(a) of Zoning Bylaw No. 300 be varied to reduce the minimum setback from the rear lot line from 6.0 m (20 ft) to 2.7 m (9 ft); and
   b) That Section 6.1.2(c) of Subdivision and Development Servicing Bylaw No. 1000 be varied to defer the installation of on-site plumbing from prior to the issuance of an Occupancy Permit for the proposed addition to within six months of a sewer main being installed in a highway or City statutory right-of-way abutting the property at 2579 Rainville Road;

3. Conditions
   The following requirements are imposed under Section 498 of the Local Government Act: I. That the site is developed in substantial accordance with the plans attached to this report as Appendix C;
   II. That the owner registers a Section 219 Covenant, in priority of all other charges, prior to the issuance of this Development Variance Permit that agrees that all required on-site plumbing will be installed and connected to the municipal sanitary sewer system within six months of a sewer main being installed in a highway or City statutory right-of-way abutting the parcel;
   III. That the owner pays the required Sewer Capital Recovery Fee (SCRF) to West Shore Environmental Services or the City of Langford prior to the issuance of a Building Permit authorizing the construction of the proposed addition at 2579 Rainville Road; and
   IV. That the owner provides confirmation of adequate septic field capacity for the proposed addition containing a shop and secondary suite from Island Health prior to the issuance of a Building Permit authorizing the construction of the proposed addition at 2579 Rainville Road.

CARRIED.

7. PUBLIC PARTICIPATION

None presented.

8. COMMITTEE RESOLUTIONS

a) Planning, Zoning and Affordable Housing Committee — March 12th, 2018

1. Application to Rezone 2682, 2684, 2686, 2696, 2702, and 2706 Sooke Road from District Commercial (C3) and Service Commercial (CS1) to Community Town Centre Pedestrian 9 (C9) to Allow for a Mixed-Use Development

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council:

1. Give 1st reading to the attached Bylaw No. 1767 to amend the zoning designation of the properties located at 2682, 2684, 2686, 2696, 2702, and 2706 Sooke Road from District Commercial (C3) and Service Commercial (CS1) to a new Community Town Centre Pedestrian 9 (C9) zone subject to the following terms and conditions: a) That the applicant provides, as a bonus for increased density, the following contributions per residential unit, prior to issuance of a building permit: i. $610 towards the Affordable Housing Fund, and either
   ii. $2,074 towards the General Amenity Reserve Fund, OR
   iii. Full road improvements for the realignment of Glen Lake Road b) That the applicant provides, prior to public hearing, the following: i. A technical memo from an engineer that verifies storm water can be adequately managed for the proposed developments, to the satisfaction of the Director of Engineering. c) That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on title, that agrees to the following: i. That the owner will not apply for, nor is the City obligated to issue a Development Permit, Building Permit, or Subdivision until the road (as shown) has been dedicated.
   ii. That at any time after the 5th anniversary date of adoption of the bylaw to rezone the subject lands, that the City may request, and the owner shall provide, the area of land necessary for the construction of the road extension from Happy Valley Road to Glen Lake Road as well as Sooke Road for $1.00.
   iii. That the owner will limit direct vehicular access to Sooke Road, and will not apply for, nor will the City be obligated to grant driveway access on to Sooke Road, except in accordance with a comprehensive plan of development for the properties as a whole.
   iv. That the owner will provide an easement for reciprocal vehicular access in conjunction with any Development Permit where various properties may be affected, to the satisfaction of the City Planner.
   v. That a Traffic Impact Assessment (TIA) be completed to the satisfaction of the Director of Engineering for the full build-out of any block that commercial and/or residential uses are proposed, prior to the issuance of building permit, and that the recommendations of the TIA be implemented prior to Occupancy of any buildings;
   vi. That all frontage improvements to Bylaw 1000 standards are provided to the satisfaction of the Director of Engineering and Manager of Parks prior to issuance of a building permit; and
   vii. That a detailed storm water management plan be provided prior to issuance of a building permit and implemented, as per Bylaw 1000, all to the satisfaction of the Director of Engineering.

2. Direct the City Planner to permit onsite parking, through the Development Permit for Form and Character, to be at a ratio of 1.0 stall per 1 or 2 bedroom units, with any additional 0.25 for visitor parking.

3. Direct the City Planner to permit onsite parking and loading facilities, through the Development Permit for Form and Character, to be located in the front or side yards for buildings located immediately next to the Galloping Goose.

CARRIED.

2. Application to Rezone 2158 Millstream Road from the R2, One and Two Family Residential, Zone to the RS4, Residential Small Lot 4, Zone to Allow for a 32 Lot Subdivision

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council:

1. Give First Reading of Bylaw 1762, a Bylaw to amend the zoning designation of the property located at 2158 Millstream Road from the R2 (One and Two Family Residential) Zone to the RS4 (Residential Small Lot 4) Zone, subject to the following terms and conditions: a) That the owner agrees to provide, as a bonus for increased density, the following contributions per lot, prior to issuance of a building permit: i. $3,960 per small lot single family home towards the General Amenity Reserve Fund less the cost to construct the additional 77.4 m of sidewalk beyond the property frontage;
   ii. $660 per small lot single family home towards the Affordable Housing Reserve Fund; b) That the developer provides, prior to Public Hearing the following: i. A technical Stormwater Management Memo to the satisfaction of the Director of Engineering; c) That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on title that agrees to the following: i. That the developer agrees to implement the approved storm water management plan and to complete any required improvements and/or upgrades to on site and off site infrastructure necessary to facilitate proper drainage on the subject property at the developer's expense;
   ii. That the developer will construct full frontage improvements, including, but not limited to, boulevard planting, and light standards within the frontages of all internal roads and along the Millstream Road frontage. The installation of sidewalks on one side of internal roads as well as along the frontage of Millstream Road that connects the entrance of Bear Mountain Parkway to Nirwan Place. All frontage improvements shall be in accordance with Bylaw No.1000 and to the satisfaction of the Director of Engineering. These improvements shall be installed prior to subdivision approval or building permit issuance, whichever is first, or be the subject of a development servicing agreement to the satisfaction of the Director of Engineering;
   iii. That any necessary above or underground infrastructure or servicing upgrades, extensions or other required servicing requirements are to be fulfilled to the standards of Bylaw No. 1000 and the Director of Engineering, and that costs incurred will be the responsibility of the developer;
   iv. That the developer agrees to register a road dedication along Millstream Road as is necessary to accommodate any and all required frontage improvements prior to the issuance of any building permits or subdivision approvals, whichever is first, on the Lands;
   v. That developer agrees to register statutory right of way over the utility corridor to serve as a pedestrian path connection to Bear Mountain Parkway, prior to the issuance of any building permits or subdivision approvals, whichever is first, on the Lands;
   vi. That the developer agrees to construct a pedestrian path, approximately 4 m wide and 30 m long that is accessible and inclusive to those with mobility issues, to the satisfaction of the Manager of Parks and Recreation, prior to the issuance of any building permits on the Lands;
   vii. That the applicant will submit a construction parking management plan, to the satisfaction of the Director of Engineering prior to building permit issuance;
   viii. That the developer will endeavor to alert the future property owners of the proximity to Western Speed Way Recreation Park, and the nuisance this location may cause;
   ix. To extend the sidewalk from Bear Mountain Parkway to Niwan Place, an additional 77.4 m of sidewalk that is not within the subject property frontage.
   x. That the applicant submit FUS calculations to the satisfaction of the Director of Engineering prior to subdivision approval or building permit issuance, whichever is first.

CARRIED.

b) Transportation and Public Works Committee — March 13th, 2018

1. Lippincott Bridge Replacement Contract Award

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SZPAK

That Council approve the award of the Lippincott Bridge Replacement to Mainroad South Island Contracting to install a Prefabricated Timber Deck for an estimated cost of $148,800 and fund the project from the Infrastructure Replacement Fund.
CARRIED.

2. Request to Amend Permit Parking — Springboard Place

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SZPAK

That Council modify the permit parking sign to 6:00 a.m. to 6:00 p.m. Monday to Friday. Trial run to be reviewed in September 2018.
CARRIED.

3. McCallum Road Lighting Improvements

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SZPAK

That Council direct staff to proceed with replacing the existing post-top streetlights on McCallum Road, between Millstream Road and Costco's west driveway, with new streetlight poles and LED fixtures at an estimated cost of $80,000, and fund this installation through the City's Development Cost Charge (Roads North) program.
CARRIED.

4. Request for Funding Millstream Fishway Project/Atkins Culvert

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR SZPAK

That Council support the Millstream Fishway Project underway by the Peninsula Streams Society by contributing $25,000 from the Neighbourhood Beautification budget to support improvements to the Atkins Avenue culvert.
CARRIED.

c) Administration and Finance Committee — March 15th, 2018

1. Monthly Approval of Accounts Payable — February 2018

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR WADE

That Council approve the City of Langford disbursements from February 2018, be approved as outlined in the Accounts Payable Report dated March 6, 2018.
CARRIED.

2. Funding Requests for 2018 Budget Year

MOVED BY:
COUNCILLOR SZPAK

SECONDED:
COUNCILLOR WADE

That Council:

Approve the following funding applications for the year 2018:

1. Historically Funded Requests:

   • Vancouver Island South Film and Media Commission - $2,000 to promote the industry
   • Greater Victoria Bike to Work Society - $1,500 for Bike to Work Week
   • Royal Canadian Legion - $2,500 for Remembrance Day luncheon; plus funding of $3,000 towards a Christmas Dinner 2018.
   • Fort Rodd Hill and Fisgard Lighthouse - $1,500 for Canada Day celebration
   • Your Literacy Connection - $500 to promote literacy in Langford
   • Lighthouse Christian School - $1,000 for grad
   • Goldstream Nature House — Chums sponsorship program $1,000

2. New Requests:

   • Big Brothers Big Sisters of Victoria and Area -$1,000 for mentoring program
   • M'Akola Housing Society - $1500 for Westshore Indigenous Festival

Deny the following 2018 funding requests due to budgetary constraints:

1. New Requests: a) Royal Bay Secondary School Parent Grad Committee - $2,000 towards Dry Grad Carnival
   • Council direct staff to work with the school in 2019 to develop a similar agreement for fee for service as Belmont Secondary School. b) Lions Pride Gymnastics Society - $250 - $2,500 for sponsorship
   • Council requests that Lion's Pride do a presentation to the committee in 2019. c) Open Gate Church
   • Council may agree to $1500 in funding after further information on the Langford/Colwood Neighbourhood Free Fresh Food Market is provided by staff.

CARRIED.

9. BYLAWS

a) BYLAW NO. 1717

"Langford Zoning Bylaw, Amendment No. 507, (2500 Echo Valley Dr), 2017".
(SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1717 Second and Third Readings.
CARRIED.

b) BYLAW NO. 1737

"Langford Official Community Plan Bylaw, Amendment No. 26, (2869 Sooke Rd —Road Closure Portion), 2018".
(SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1737 Second and Third Readings.
CARRIED.

c) BYLAW NO. 1739

"Langford Zoning Bylaw, Amendment No. 505, (694 Goldstream Ave and 688 Granderson Rd), 2017".
(ADOPTION)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council adopt Bylaw No. 1739.
CARRIED.

d) BYLAW NO. 1742

"Langford Zoning Bylaw, Amendment No. 509, (2869 Sooke Rd Portion), 2018".
(SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1742 Second and Third Readings.
CARRIED.

e) BYLAW NO. 1753

"Langford Zoning Bylaw, Amendment No. 518, (1256 Landing Lane), 2018".
(SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1753 Second and Third Readings.
CARRIED.

f) BYLAW NO. 1762

"Langford Zoning Bylaw, Amendment No. 524, (2158 Millstream Rd), 2018".
(FIRST READING)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1762 FirstReading.
CARRIED.

g) BYLAW NO. 1764

"Road Closure Bylaw No. 1764, 2018".
(FIRST, SECOND AND THIRD READINGS)

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1764 First, Second and Third Readings.
CARRIED.

h) BYLAW NO. 1767

"Langford Zoning Bylaw, Amendment No. 527, (2682, 2684, 2686, 2696 2702 & 2706 Sooke Rd), 2018".
(FIRST READING)

MOVED BY:
COUNCILLOR WADE

SECONDED:
COUNCILLOR BLACKWELL

That Council give Bylaw No. 1767 First Reading.
CARRIED.

10. IN CAMERA RESOLUTION

MOVED BY:
COUNCILLOR BLACKWELL

SECONDED:
COUNCILLOR SZPAK

a) That it is the opinion of Council that the public interest requires that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding land disposition and the potential provision of a municipal service under Section 90 (1) (e) and (k) of the Community Charter.
b) That Council continues the meeting in closed session.
CARRIED.

11. ADJOURNMENT

The Chair adjourned the meeting at 5:55 pm.

CERTIFIED CORRECT
Corporate Officer