Minutes — Adoption of Minutes: Minutes of the Meeting of Council (December 4, 2017)

CITY OF LANGFORD

MINUTES OF THE REGULAR MEETING OF COUNCIL
Monday, December 4th, 2017 @ 5:00 p.m.
Council Chambers, 3rd Floor, 877 Goldstream Avenue

PRESENT

Mayor Young, Councillors: D. Blackwell, M. Sahlstrom, L. Seaton, L. Szpak, W. Sifert and R. Wade.

ATTENDING

Chief Administrative Officer, D. Kiedyk, Director of Finance, M. Dillabaugh, Deputy Director of Engineering, G. Henshall, Director of Planning, M. Baldwin, Director of Corporate Services, B. Hutchins.

1. CALL TO ORDER

The Chair called the meeting to order at 5:00 p.m.

2. APPROVAL OF THE AGENDA

MOVED BY:

COUNCILLOR SEATON

SECONDED:

COUNCILLOR WADE

That Council approve the agenda as presented.
CARRIED.

3. IN CAMERA RESOLUTION

MOVED BY:

COUNCILLOR SAHLSTROM

SECONDED:

COUNCILLOR BLACKWELL

a) That it is the opinion of Council that the public interest requires that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding personnel matters, land acquisition, litigation and the potential provision of a municipal service under Section 90 (1) (a) (e) (g) and (k) of the Community Charter.

b) That Council continues the meeting in closed session.

CARRIED.

4. MOTION TO RECONVENE

MOVED BY:

COUNCILLOR SAHLSTROM

SECONDED:

COUNCILLOR BLACKWELL

That the regular meeting of Council be reconvened at 5:30 p.m.
CARRIED.

5. PRESENTATION

City of Langford
Re: Long-term Staff Recognition

The Mayor presented staff with long-term recognition awards.
CARRIED.

6. PUBLIC HEARINGS

a) BYLAW NO. 1746

“Langford Zoning Bylaw, Amendment No. 512, (Omnibus No. 49 – Various Amendments), 2017".

The Mayor opened the Public Hearing for Bylaw No. 1746 at 5:40 p.m.

Mayor Young advised members of the audience that any person present who believes that his or her interest is affected by the proposed bylaws shall be given an opportunity to be heard on the matters contained in the proposed bylaw. Those who wish to speak concerning this proposed bylaw should give their name, address and views concerning the proposed bylaw. Mayor Young advised that after everyone has expressed their views, he shall state three times “Is there anyone else who wishes to be heard”, and if no further views are forthcoming, the Public Hearing shall be declared closed.

The City Planner advised that The City is proposing various amendments to Zoning Bylaw No. 300 to fulfill Council resolutions and address issues that have been brought to staff’s attention.

These amendments include: allowing crematoria in the BP2A, BP4, BP8 and M2 Zones (to clarify what is already permitted as a “general industrial use”); reducing the minimum setbacks for children’s play equipment for group daycares; allowing offices in the CS1 Zone; removing references to deleted sections in the MU1A Zone; allowing the Director of Planning to vary minimum setbacks to minimize potential impacts on environmentally sensitive areas; allowing a variety of townhouse configurations (number of units per townhouse block); regulating maximum driveway widths for small lot and townhouse development; and amending the requirements for secondary suite parking.

As part of this application, a Public Hearing is required in accordance with the regulations of the Local Government Act. Council may wish to proceed with the Public Hearing at this time, as there are no requirements for additional information prior to the Hearing.

Notifications and advertisements have been placed as required by Council policy.

The Mayor called a first time for presentations.
None presented.

The Mayor called a second time for presentations.
None presented.

The Mayor called a third and final time for presentation, there being none, the Mayor officially declared the Public Hearing for Bylaw No. 1746 closed at 5:40 p.m.

7. ADOPTION OF MINUTES

a) Minutes of the Meeting of Council – November 20th, 2017

MOVED BY:

COUNCILLOR SAHLSTROM

SECONDED:

COUNCILLOR WADE

That Council approve the minutes of the Regular Meeting of Council held on November 20th, 2017.
CARRIED.

8. OTHER BOARD AND COMMISSION MINUTES

a) West Shore Parks and Recreation – October 12th , 2017

MOVED BY:

COUNCILLOR SAHLSTROM

SECONDED:

COUNCILLOR SZPAK

That Council receive the minutes of the West Shore Parks and Recreation Meeting held on October 12th, 2017.
CARRIED.

9. PUBLIC PARTICIPATION

None.

10. COMMITTEE RESOLUTIONS

a) Transportation and Public Works Committee – November 21st, 2017

1. Installation of Continual Turnlane 400 to 500 block Goldstream Avenue

MOVED BY:

COUNCILLOR SIFERT

SECONDED:

COUNCILLOR WADE

That Council approve the construction of a continual middle turnlane in the 400 to 500 blocks of Goldstream Avenue for an estimated cost of $170,000 funded through the City’s Gas Tax fund and include this in the 2018 capital budget.
CARRIED.

2. Aging Traffic Signal Infrastructure Replacement Strategy

MOVED BY:

COUNCILLOR SIFERT

SECONDED:

COUNCILLOR WADE

That Council direct staff to upgrade up to four (4) traffic signal controllers this year and fund this from a new Traffic Signal Upgrades budget contained within the Capital Budget with a proposed budget of $150,000 per annum for up to the next five years or until all aging signals are replaced.
CARRIED.

b) Parks, Recreation and Beautification Committee – November 23rd, 2017

1. Additional Turf Fields in the Westshore

MOVED BY:

COUNCILLOR SEATON

SECONDED:

COUNCILLOR WADE

That Council work with Westshore Parks and Recreation to identify partnership opportunities with the Sooke School District and neighbouring communities to develop additional multi-use all weather turf fields on the Westhshore.
CARRIED.

c) Protective Services Committee – November 28th, 2017

1. Royal Canadian Legion Branch No. 91 Application for Additional Capacity for their Liquor Primary License at 761 Station Avenue

MOVED BY:

COUNCILLOR SZPAK

SECONDED:

COUNCILLOR BLACKWELL

That Council:

1. Inform the Liquor Control and Licensing Branch that the City of Langford will be conducting our own notification for the application to change the existing Liquor Primary License for the Royal Canadian Legion, Branch No. 91 located at 761 Station Ave;

AND

2. Initiate a notification process that is consistent with what is used for Development Variance Permits by sending mail outs to all properties within a 30 m radius of the subject property.
   CARRIED.

3. Cat Registration

MOVED BY:

COUNCILLOR SZPAK

SECONDED:

COUNCILLOR SEATON

That staff review the animal control bylaw and bring forward options for updates to the Protective Services Committee.
CARRIED.

Addition to the Agenda:

MOVED BY:

COUNCILLOR SZPAK

SECONDED:

COUNCILLOR WADE

That staff assess options for installing light poles with speakers at Veteran’s Memorial Park to better support the Remembrance Day Ceremony, the Light-Up, and other community events.
CARRIED.

11. REPORTS

a) 2018 Council Meeting Schedule

• Staff Report (Administration)

MOVED BY:

COUNCILLOR WADE

SECONDED:

COUNCILLOR SAHLSTROM

That the 2018 Council and Committee schedule be adopted and advertised as required by the Community Charter.
CARRIED.

b) Emergency Support Services Grant

• Staff Report (Fire)

MOVED BY:

COUNCILLOR SZPAK

SECONDED:

COUNCILLOR BLACKWELL

That Council resolve to support the ESS team in their application for a 2017 Community Emergency Preparedness Fund grant.
CARRIED.

c) 2018 Hike for Hunger – Straits District Girl Guides

• Staff Report (Engineering)

MOVED BY:

COUNCILLOR SZPAK

SECONDED:

COUNCILLOR WADE

That Council:

1. Grant permission for the Straits District Girl Guides to stage a walk on Sunday, February 25, 2018 from the Westshore Town Center to the Legion via Langford Parkway to Veterans Memorial Parkway to Station Avenue as outlined in their letter dated November 2017 (attached) and with the condition they have provided proof of $5,000,000 liability insurance naming the City of Langford and Victoria Contracting and Municipal Maintenance Corporation as additional named insured;

AND

2. Waive the $35.00 permit fee and damage deposit.
   CARRIED.

12. BYLAWS

a) BYLAW NO. 1670

“Langford Zoning Bylaw, Amendment No. 469, (3344 & 3370 Luxton Rd and 2869 Sooke Rd), 2017". (ADOPTION)

MOVED BY:

COUNCILLOR SZPAK

SECONDED:

COUNCILLOR WADE

That Council adopt Bylaw No. 1670.
CARRIED.

b) BYLAW NO. 1680

“Langford Zoning Bylaw, Amendment No. 476, (767, 769 & 771 Hockley Ave), 2017". (ADOPTION)

MOVED BY:

COUNCILLOR BLACKWELL

SECONDED:

COUNCILLOR WADE

That Council adopt Bylaw No. 1680.
CARRIED.

c) BYLAW NO. 1723

“Langford Zoning Bylaw, Amendment No. 497, (967 Walfred Rd), 2017". (ADOPTION)

MOVED BY:

COUNCILLOR BLACKWELL

SECONDED:

COUNCILLOR WADE

That Council adopt Bylaw No. 1723.
CARRIED.

d) BYLAW NO. 1746

“Langford Zoning Bylaw, Amendment No. 512, (Omnibus No. 49 – Various Amendments), 2017". (SECOND AND THIRD READINGS)

MOVED BY:

COUNCILLOR BLACKWELL

SECONDED:

COUNCILLOR SZPAK

That Council give Bylaw No. 1746 Second and Third Reading.
CARRIED.

e) BYLAW NO. 1747

“Langford Zoning Bylaw, Amendment No. 513, (1067 & 1077 Goldstream Avenue), 2017". (ADOPTION)

MOVED BY:

COUNCILLOR BLACKWELL

SECONDED:

COUNCILLOR WADE

That Council adopt Bylaw No. 1747.
CARRIED.

13. ADJOURNMENT

Mayor Young adjourned the meeting at 5:50 pm.

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PRESIDING COUNCIL MEMBER

CERTIFIED CORRECT

Corporate Officer