DocumentsMinutesJul 17, 2017Pages 152–169
Committee Resolutions - Planning, Zoning and Affordable Housing (July 10, 2017)
Planning, Zoning and Affordable Housing Committee resolutions and recommendations (July 10, 2017) including multiple rezoning and permitting items.
Key facts
- Committee: Planning, Zoning and Affordable Housing (PZAH)
- Meeting date: July 10, 2017
- Notable items: rezoning applications (e.g., 1300 Glenshire Drive Z17-0019; 967 Walfred Road Z17-0025), DVP referrals, LLP/TUP items
- References to staff reports and recommended conditions for public hearing items
Committee Resolutions - Planning, Zoning and Affordable Housing (July 10, 2017)
CITY OF LANGFORD
Resolutions of the Planning Zoning and Affordable Housing Committee
Monday, July 10th, 2017
1. Application to rezone 1300 Glenshire Drive from Rural Residential 4 (RR4) to Attached Housing (RM2A) to allow for the development of approximately 100 townhouse units on a private roadway (Z17-0019)
That the Planning, Zoning and Affordable Housing Committee recommend that Council:
- Direct staff to prepare a bylaw to amend the zoning designation of the property located at 1300 Glenshire Drive from Rural Residential 4 (RR4) to Attached Housing (RM2A), subject to the following terms and conditions:
a) That the owner agrees to provide, as a bonus for increased density, the following contributions prior to Building Permit issuance:
- i. $6,000 per Single Family Equivalent (SFE) towards the General Amenity Reserve Fund; and
- ii. $1,000 per SFE towards the Affordable Housing Reserve Fund;
b) That the applicant provides, prior to Public Hearing, the following:
- i. A detailed site plan illustrating the proposed development, retention of at least 30% of the site as open space, and an emergency access via a trail connection south to the new driveway for the properties at 1289, 1277, 1265 and 1253 Valemount Court; and
- ii. A stormwater management plan to the satisfaction of the Director of Engineering;
c) That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on title, that agrees to the following:
- i. That a minimum of 30% of the site be retained as open space in its natural state;
- ii. That all frontage improvements, to the satisfaction of the Director of Engineering, be constructed prior to subdivision approval or Building Permit issuance, whichever occurs first;
- iii. That the required left hand turn lane on West Shore Parkway be constructed, to the satisfaction of the Director of Engineering, prior to subdivision approval or Building Permit issuance, whichever occurs first;
- iv. That any on- or off-site improvements required by the stormwater management plan be implemented prior to subdivision approval or Building Permit issuance, whichever occurs first, to the satisfaction of the Director of Engineering;
- v. That a water supply, meeting the Fire Underwriter’s Survey (FUS) requirements be established prior to any construction on-site;
- vi. That advisory notes be written and registered on Title to provide future owners with the understanding that the South Vancouver Island Rangers gun range is located approximately 1,400 m (4,593 ft) from the subject site and may generate a noise nuisance; and
- vii. That the emergency access to the driveway located south of the subject site be secured by a statutory right-of-way prior to the issuance of a Building Permit;
d) That the applicant registers, prior to Bylaw Adoption, a road dedication plan to the satisfaction of the Director of Engineering.
CARRIED
2. Application to Rezone 967 Walfred Road from R2 to RS3 to allow for a 5 Lot Small Lot Subdivision (Z17-0025)
That the Planning, Zoning and Affordable Housing Committee recommend that Council:
- Direct staff to prepare a bylaw to amend the zoning designation of the property located at 976 Walfred from the R2 (Residential One and Two Family) zone to the RS3 (Residential Small Lot 3) zone, subject to the following terms and conditions:
a) That the owner agrees to provide, as a bonus for increased density, the following contributions per new lot created, prior to subdivision approval:
- i. $6,000 towards the General Amenity Reserve Fund;
- ii. $1,000 towards the Affordable Housing Reserve Fund;
b) That the applicant provides, prior to Public Hearing, the following:
- i. Confirmation that public engagement, regarding the application to rezone the property, has occurred.
c) That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on title, that agrees to the following:
- i. That the applicant will complete full frontage improvements along Walfred Road and Mesa Place to Subdivision and Development Servicing Bylaw No. 1000 standards, to the satisfaction of the Director of Engineering, prior to subdivision approval or building permit issuance, whichever is first;
- ii. That the applicant will dedicate road on Mesa Place, to the satisfaction of the Director of Engineering, prior to subdivision approval or building permit issuance, whichever is first;
- iii. That the applicant will provide a storm water management plan, and complete any required improvements or upgrades to infrastructure required for proper drainage on the subject property, to the satisfaction of the Director of Engineering, prior to subdivision approval;
- iv. That the applicant be responsible for all costs resulting from infrastructure upgrades, including off site works, in order to bring services to the subject property, as a condition of rezoning of the lands;
- v. That all prospective owners of the proposed development are aware of the proximity to the South Island Rangers gun range and the potential for noise nuisances that may occur due to this proximity;
- vi. That the applicant provide a construction parking management plan, to the satisfaction of the Director of Engineering, prior to subdivision approval.
d) That the applicant registers, prior to Bylaw Adoption, a road dedication plan for Mesa Place, to the satisfaction of the Director of Engineering;
CARRIED
3. Application for Development Variance Permit to allow for a reduction of the rear lot line setback at 1488 Pebble Place (DVP17-0014)
- Direct staff to proceed with consideration of the following variances for 1488 Pebble Place:
a) That Section 6.95A.07(1)(b) of Zoning Bylaw No. 300 be varied from the required 6m rear lot line setback to 3.15m;
Subject to the following condition:
- i) That the applicant obtain written report from Strathcona Forestry Consulting with respect to interface fire hazard, and in particular the nature of the proposed patio structure and materials to be use and that all mitigation measures recommended in the report be implemented prior to issuance of a building permit.
CARRIED
4. Application to Allow for a vehicle showroom at 2945 Jacklin Road (TUP17-0003)
- Proceed with the consideration of this Temporary Use Permit for an automobile showroom for 2945 Jacklin Road for a period of 36 months with no option for renewal subject to the following conditions:
- a. Fire extinguisher be upgraded to a 10lb ABC once vehicles stored indoors;
- b. All motor vehicle tanks containing fuel or which have ever contained fuel shall have a locking gas cap;
- c. Fuel tank levels shall not exceed ¼ full;
- d. All motor vehicles shall have the battery terminals disconnected;
- e. Vehicles shall not be permitted to run while inside, except when travelling in and out of the building.
CARRIED
5. Application for a Liquor License Permit for Cherish at Central Park 917 Avrill Road (LLP17-0001)
That the Planning, Zoning and Affordable Housing Committee recommend that Council:
- Inform the Liquor Control and Licensing Branch that the City of Langford recommends that the LCLB approve the application for a Patron Participation Entertainment Endorsement for Cherish at Central Park located at 917 Avrill Road.
CARRIED
6. Application to Rezone 732 Meaford Avenue from CS1 to MU1A to align with the zoning of the adjacent properties and accommodate a six storey residential building on these parcels (Z17-0030)
That the Planning, Zoning and Affordable Housing Committee recommend that Council:
- Direct staff to prepare an amendment to the MU1A zone to permit a minimum lot coverage of 35% for the subject property;
- Direct staff to prepare a bylaw to amend the zoning designation of the property located at 732 Meaford Avenue from CS1 (Commercial Service 1) to MU1A (Mixed Use Residential Commercial) subject to the following terms and conditions:
a) That the owner agrees to provide, as a bonus for increased density, the following contributions per unit, which may be reduced by 75% if rental tenure is secured for a term of no less than 10 years, prior to subdivision approval:
- i. $2,562 towards the General Amenity Reserve Fund;
- ii. $610 towards the Affordable Housing Reserve Fund;
b) That the applicant provides, prior to Public Hearing, the following:
- i. Confirmation that public engagement has occurred regarding the proposal to rezone the subject parcel.
c) That the applicant provides, prior to Bylaw Adoption, a Section 219 covenant, registered in priority of all other charges on title, that agrees to the following:
- i. That the applicant provide a Construction Parking Management Plan as a condition of rezoning and to the satisfaction of the Director of Engineering prior to issuance of a Development permit;
- ii. The applicant provide a Stormwater Management Plan, to the satisfaction of the Director of Engineering, prior to subdivision approval or building permit issuance, whichever is first;
- iii. That the applicant submit FUS calculations to the satisfaction of the Director of Engineering prior to subdivision approval or building permit issuance, whichever is first; and
- iv. That the applicant will construct full frontage improvements, as per Bylaw No.1000 to the satisfaction of the Director of Engineering prior to subdivision approval or building permit issuance
d) That the applicant registers, prior to Bylaw Adoption, a road dedication plan to the satisfaction of the Director of Engineering;
CARRIED
Staff Report to Council
Date: July 17, 2017
Department: Administration
Subject: Annual Report
Background
Section 98 of the Community Charter requires the City to publish an annual report, and for Council to consider the report and any public submissions or questions at a public meeting.
Options
That the City’s 2016 Annual Report be received for information and considered by Council at the July 17 Council meeting.
OR
That the Annual Report not be considered at this time.
Respectfully submitted,
Submitted by:
Braden Hutchins, Director of Corporate Services
Concurrence:
Darren Kiedyk, Chief Administrative Officer
:bh
City of Langford — Annual Report 2016
City of Langford
2nd floor, 877 Goldstream Avenue
Langford, BC V9B 2X8
www.langford.ca
City of Langford - 2016 Annual Report
- View hard copy at City Hall and electronic copy at www.cityoflangford.ca (enter Reports in Quick Page Finder on home page)
Table of Contents (selected)
- EXECUTIVE SUMMARY
- LANGFORD CORPORATE PHILOSOPHY STATEMENT
- COUNCIL STANDING COMMITTEES
- FUNCTION ORGANIZATIONAL CHART
- Administration Department
- Department Overview
- Results from Past Year (2016)
- Land Development/Approving Officer
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- Building Department
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- Bylaw Enforcement
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- Capital Regional District (CRD) Animal Care Services
- Department Overview
- Engineering Department
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- Fire Department
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- Parks and Recreation Department
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- Planning Department
- Department Overview
- Results from Past Year (2016)
- Objectives and Measures for Coming Year (2017)
- CONSOLIDATED FINANCIAL STATEMENTS 2016 (CFS-1)
- PERMISSIVE TAX EXEMPTIONS (PTE-1)
- ANNUAL DEVELOPMENT COST CHARGES REPORT (DCC-1)
Staff Report to Council
Date: July 17, 2017
Department: Parks & Recreation
Subject: Westshore Rebels Request for Liquor Licence Decommissioning
Background
The Westshore Rebels have operated out of Westhill’s Stadium since the opening of the facility in 2009. When the facility was initially opened the Rebels had a cost-sharing arrangement with Performance Plus (PP) for advertising and food and beverage services. This helped to cover the Rebels’ operational costs. In recent years, advertising has fallen off resulting in little or no profit sharing of advertising and Performance Plus costs to operate the concession and liquor have reduced or eliminated any revenue that the Rebels previously received from food and beverage sales.
When the Stadium was built, the City designed the concession so that local groups and teams could operate the food and beverage and recover some of their club’s ongoing costs. Some of the organizations have used this option however this is the first request from an organization to oversee the sale of liquor for their entire season.
Commentary
The City holds the Primary Liquor license for the stadium and Performance Plus is named as the Third Party Operator. Performance Plus is under contract with the City to operate the Stadium. Staff have communicated with PP who have expressed concern over liability and food safe requirements. The Rebel’s organization has confirmed that these obligations will be met so that there are no incidents.
The Rebels have applied to the City of Langford (Attachment A) to oversee the food/beverage (including liquor) for the five (5) regular season home games and the potential of an additional three (3) playoff games. The Rebels would apply to the BC Liquor Control Board (BCLCB) for a temporary suspension of the City’s Primary Licence during the Rebel’s games. The Rebels would then apply to the BCLCB for a Special Liquor License for each game. After the game, the City’s Primary Licence would come back into force.
Under this new arrangement the Rebels would receive 100% of the profit from liquor sales and share 20% with the City. The Rebels would receive a profit share of 20% from the food vendors and from this pay the City a 10% royalty. The Rebels would control security thus reducing the risk to the third party operator.
Financial Implications
The City currently receives 10% of the revenue from PP. Under the new arrangement the City would receive 20% from liquor sales and a 10% royalty from the food vendor sales.
Legal Implications
Westshore Rebels carry $5M liability insurance naming the City of Langford and Performance Plus as “Additional Insurered” (Attachments B and C). The City could require a damage deposit from the Rebels to ensure damages are repaired and additional costs are not paid by the City.
Options
That Council:
allow the Rebels to operate the food and beverage, including liquor, for the 2017 season provided they acquire the appropriate licencing from BCLCB and cover all costs associated with the licensing and de-licencing of the City’s Primary Licence for Westhills Stadium
Inform the Liquor Control and Licensing Branch that the City of Langford has no objection to the granting of this liquor license;
and,
- require a damage deposit of $1000.00 to be paid to the City of Langford prior to the first regular season game and returned to the Rebels at the end of the season provided there are no outstanding damages or additional charges.
or,
- deny the request by the Westshore Rebels as per their letter of June 19, 2017, at this time.
Respectfully submitted,
Submitted by:
Mike Leskiw, Parks and Recreation Manager
Concurrence:
Matthew Baldwin, MCIP, RPP Director of Planning
Lorne Fletcher, Manager of Community Safety and Municipal Enforcement
Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering
Leah Stohmann, MCIP, RPP, Deputy Director of Planning
Steve Ternent, Director of Finance
Braden Hutchins, Director of Corporate Services
Jim Bowden, Chief Administrative Officer
Darren Kiedyk, Deputy Chief Administrative Officer
ML/sel
Attachment A
Westshore Rebels Junior Football Club
761 Station Ave
Langford, Vancouver Island British Columbia
V9B 2S1
www.westshorerebels.ca
19 June, 2017
Mayor Stew Young & Council
City of Langford
2nd Floor, 877 Goldstream Ave
Langford, B.C. V9B 2X8
RE: DELICENSE OF WESTHILLS STADIUM AND CONCESSSION SERVICES
Dear Stew & Councillors,
The Westshore Rebels are seeking City support to delicense Westhills Stadium for the five (5) regular season home games with the potential of an additional three (3) playoff games. If this application is proven acceptable, the Westshore Rebels are willing to introduce profit share to the City of 20% which I understand is 10% increase from current profit share's with other groups.
We would also seek approval from council to manage concession services by using food trucks. The present outside food vendor agreement with City Centre Park has a 15% profit share back to CCP. We would seek to submit our own outside food vendor agreement increasing the profit share from 15% to 20% redirecting the profit share back to the Westshore Rebels with a 10% royalty back to the City.
At one time the Westshore Rebels received from the third party operator profit share from Food & Beverage service along with advertising revenue share. These would provide much needed financial support to the program; however, with the removal of food and beverage profit share and the loss of advertising revenue share, the program finds itself looking for creative ways to recoup this financial stream and assist in offsetting rising operational costs.
Your consideration of this request is truly appreciated. My volunteer staff and I are available to meet with your officials to discuss the details of this request.
Yours Truly,
Westshore Rebels
Rob Lervold
President
Enclosed: Event Summary, Responsible Beverage Service Policy, LCBC Suspension license form, Certificate of Insurance
EVENT SUMMARY
LICENSING
Liquor Control Board has advised only one third party operator may go under a current liquor license. As an alternative groups can submit one application for a temporary suspension include all event dates and times for a fee of $110.00, in addition to the temporary suspension; groups will need to apply for a special event license per event date for a fee of $100.00. The existing license automatically reverts back to the original license with no additional cost required. A complete application must be submitted a minimum of three (3) weeks in advance of the proposed suspension date(s); otherwise the application will not be accepted.
The suspension license form is LCBC 023
Special Event form please visit: www.solo.bcldb.com.
LICENSED AREA
Special Event License will mimic the original licensed area under the current liquor license.
LIQUOR SERVICE
Serving staff will be obtained and managed under the Westshore Rebels. Servers will have and submit copies of the Serving it Right certificate and follow the Responsible Beverage Service policy. (see attached)
SECURITY
Under the Special event license, a security & safety plan must be submitted by groups for events over 400 attendees. This plan will require to be signed off by all local governments including Police, Fire, Liquor Control Board and City. Copies of plan will be made available to all stake holders. Security will be hired and managed under the Westshore Rebels. Event Risk Assessment will be conducted to determine guard to patron ratio. Industry standard for high risk events present 1:50 — 1:100 ratio, mid-level events 1:200- 1:300 ratio, low risk 1:400. The Rebels fall within the mid-level risk assessment.
History
Under the current stadium fee for ticketed events with liquor service includes two (2) security guards for liquor service. For any additional guards it falls on the renter to request and bare the financial cost of the additional guards. No profit share is obtained. Last season the game held between the Rebels vs VI Raiders resulted in a player being assaulted with coffee by a patron. In preparation for this game, the...
During the game leading up to the incident the Director of Game Day observed the security guard continue to disappear and fail to monitor the section adequately and when in position paid more attention to the game or conversation with a person known to him. After several requests for security to stay in position and to keep both Rebel and Raider fans off the fence, the direction was ignored.
FOOD SERVICE
Food trucks will be commissioned for each event. Most trucks are self-contained and have VIHA Food Permits, Ministry of Transportation permits. Food trucks will set up in the Rugby Canada parking lot and pond area.
CONCESSION AREA
No access to inside concession area required, we do request to use the concrete outer area for liquor service.
CITY CENTRE PARK STAFF
Historical seasons and current contract for game day are inclusive of:
- Adult hourly rental charge
- Stadium fee
Stadium fee allows for the removal of nets, general cleaning pre, post and during event, garbage removal from event, concession and liquor service, two security guards for liquor service, power pulls, equipment table/chairs.
It is the Rebels position to still pay for the stadium fee for City Centre Park to manage the above with the exception of food and liquor service.
LIABILITY INSURANCE
The Westshore Rebels through the British Columbia Football Club currently obtains a 5 million dollar liability policy with both City of Langford and Performance Plus Hockey Inc named as additional insured. (Attached)
RESPONSIBLE BEVERAGE POLICY
The purpose of this policy is to assess the risks associated with the event and tailor the policy to the specific needs and circumstances of the event.
Serving it Right
All servers will submit copies of Serving it Right certificate and expected to follow all guidelines set forth by LCBC.
Patron Relations
Servers will promote responsible consumption by avoiding over service and prevent intoxication through customer service and assess the customer by determined how much alcohol has been consumed already. Talk to your patron and assess them as they interact during service such as are they driving, were they drinking before arriving to the event, are they celebrating, what type of mood are they in and do they have an alternative transportation plan.
ID and Under age
Servers will ID anyone who appears under the age of 30 and must ask for two valid forms of ID.
ID requirements for BC
Two pieces of ID are required in BC to verify age. A licensed establishment is subject to significant legal penalties if any alcohol is served to a minor. The minimum penalty is a 10-day licence suspension or $7,500 fine. Furthermore, a minor caught using false identification; a minor caught using false identification is subject to a $230 fine issued by police.
Primary Identification must be issued by a government agency and include the person's name, birth date and picture.
Primary ID can include a driver's licence (including out-of-province), passport, citizenship card, First Nations status card, federal Firearms Possession and Acquisition licence, National Defence ID. Any of these can be used as a secondary piece of identification as well.
The second piece of ID is required to verify the authenticity of the first piece of ID. It must:
- include an imprint of the person's name and
- include the person's signature and/or picture
Secondary ID examples can include credit cards, bank cards, university or college student ID cards, interim driver's licences (issued by ICBC), BC Transit ProPASSes, Canadian Blood Services donor cards, Transport Canada's Pleasure Craft Operator's Cards, Aeroplan cards or other ID that include an imprint of the person's name and either the person's signature or the person's picture.
Serving and Intoxication monitoring
Always serve drinks in standard sizes and limit the service of two drink limit per order. Be aware irresponsible drinking patterns such as Binge drinking, where guests consume too much alcohol in a short duration.
Signs of intoxication:
- Poor hand-eye coordination
- Changes or difficulty in speech
- Nausea and sweating
- Overconfident or acts inappropriately
- Confused or less alert
- Aggressiveness
It will be the servers' objective to be able to spot subtle changes in the patrons as they drink, so they can be identify when they have had enough before reaching intoxication stage.
Intoxication
If a patron is suspected of intoxication; beverage service will be suspended to that patron. Security or supervisor will be called to further assess the patron to determine supplementary action.
Supplementary action may be ejection of event.
ATTACHMENT B
CERTIFICATE OF INSURANCE
Name of Insured:
The British Columbia Provincial Football Association (Westshore Rebels)
Address:
13733 74 Ave Suite 108, Surrey BC V3W 1B8
THIS CERTIFICATE IS ISSUED AT THE REQUEST OF
Name:
City of Langford
877 Goldstream Avenue, Langford, BC V9B 2X8
Name of Insurer:
Lloyd's Underwriters through Special Risk Insurance Managers Ltd.
Policy No: SR008158
Policy Period: 12:01 am January 1, 2017 to 12:01 am January 1, 2018
LIMITS OF LIABILITY: $5,000,000.00 INCLUSIVE LIMIT BODILY INJURY AND PROPERTY DAMAGE COMBINED
$5,000,000.00 AGGREGATE
Cross Liability Clause
Reimbursement Clause: $1,000.00
OPERATIONS AND LOCATIONS TO WHICH THIS CERTIFICATE APPLIES: Activities of the named insured with respect to a Football League and its Minor Affiliates, including Concessions, Clubhouses, and Cheerleading.
ADDITIONAL INSUREDS: It is hereby understood and agreed that the following entity shown below is added as Additional Insured, but only with respect to liability arising out of Named Insured's premises or operations, and only with respect to losses which would have been recoverable in the absence of this agreement. The policy limits are not increased by the addition of such Additional Insured(s) and remain as stated in this Certificate:
City of Langford
The insurance afforded is subject to terms, conditions, and exclusions of the applicable policy. The Insurer will endeavor to mail to the holder of this Certificate 30 (thirty) days written notice of termination except for non-payment of premium to which 15 (fifteen) days notice applies.
SPECIAL RISK INSURANCE MANAGERS LTD.
December 9, 2016/PT
Date
Authorized Representative
ATTACHMENT C
CERTIFICATE OF INSURANCE
Name of Insured:
The British Columbia Provincial Football Association (Westshore Rebels)
Address:
13733 74 Ave Suite 108, Surrey BC V3W 1B8
THIS CERTIFICATE IS ISSUED AT THE REQUEST OF
Name:
Performance Plus Hockey Inc.
1089 Langford Pkwy., Victoria, BC V9B 0A5
Name of Insurer:
Lloyd's Underwriters through Special Risk Insurance Managers Ltd.
Policy No: 5R008158
Policy Period: 12:01 am January 1, 2017 to 12:01 am January 1, 2018
LIMITS OF LIABILITY: $5,000,000.00 INCLUSIVE LIMIT BODILY INJURY AND PROPERTY DAMAGE COMBINED
$5,000,000.00 AGGREGATE
Cross Liability Clause
Reimbursement Clause: $1,000.00
OPERATIONS AND LOCATIONS TO WHICH THIS CERTIFICATE APPLIES: Activities of the named insured with respect to a Football League and its Minor Affiliates, including Concessions, Clubhouses, and Cheerleading.
ADDITIONAL INSUREDS: It is hereby understood and agreed that the following entity shown below is added as Additional Insured, but only with respect to liability arising out of Named Insured's premises or operations, and only with respect to losses which would have been recoverable in the absence of this agreement. The policy limits are not increased by the addition of such Additional Insured(s) and remain as stated in this Certificate:
Performance Plus Hockey Inc.
The insurance afforded is subject to terms, conditions, and exclusions of the applicable policy. The Insurer will endeavor to mail to the holder of this Certificate 30 (thirty) days written notice of termination except for non-payment of premium to which 15 (fifteen) days notice applies.
SPECIAL RISK INSURANCE MANAGERS LTD.
December 9, 2016/PT
Date
Authorized Representative
