MINUTES OF THE REGULAR MEETING OF COUNCIL - Monday, December 5th, 2016

1. CALL TO ORDER

The Chair called the meeting to order at 5:30 pm.

2. APPROVAL OF THE AGENDA

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR WADE

That Council Approve the Agenda as presented.

CARRIED.

3. ADOPTION OF MINUTES

a) Minutes of the Regular Meeting of Council – November 21st, 2016

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR SEATON

That Council approve the Minutes of the Regular Meeting of Council held on November 21st, 2016.

CARRIED.

4. OTHER BOARD AND COMMISSION MINUTES

a) West Shore Parks and Recreation – October 20, 2016

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR SAHLSTROM

That Council approve the Minutes of the West Shore Parks and Recreation held on October 20th, 2016.

CARRIED.

5. PUBLIC PARTICIPATION

Mr. Les Bjola representing the West Shore Developers Association - addressed Council opposed to item 10 (d) and requested that the first three readings of Dust Control Bylaw No. 1666 be defeated and that the developers work with staff on strategies to control the emission of dust.

6. DEVELOPMENT VARIANCE PERMIT

a) DVP16-0017 - 2981, 2985, 2989, 2993, 2994 & 2997 Bombardier Crt

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council issue Development Variance Permit No. DVP16-0017 for the City of Langford to Matthew Pike on behalf of Westhills Land Corp to waive the Bylaw No. 1000 requirement to provide a cul-de-sac at the terminus of a public road as part of a 28-lot subdivision at 3220 West Shore Parkway (Phase 5 of the Paradise Falls subdivision in Westhills), of which 6 lots will access from the road in question (to be addressed as 2981, 2985, 2989, 2993, 2994 & 2997 Bombardier Crt) subject to the following terms and conditions:

1. Appendix
   The site shall be developed in accordance with the site plan attached (Appendix A).

2. Variances
   The following regulations of Subdivision and Development Servicing Bylaw No. 1000 are varied under Section 498 of the Local Government Act:
   a) That clause 4.0 Cul-de-sac definition of Subdivision and Development Servicing Bylaw No. 1000 be varied to allow Bombardier Court to terminate without a vehicular turning area;

3. Conditions
   The following requirements are imposed under Section 498 of the Local Government Act:
   a) That the site is developed in accordance with the plan attached to this report as Appendix A;
   b) That the applicant install “local traffic” and “no turnaround” signage at the Bombardier Court street entrance to the satisfaction of the Director of Engineering.

CARRIED.

At 5:32 pm Councillor Blackwell left the meeting due to a conflict of interest.

b) DVP16-0018 - 1144-1198, 1216-1230 Goldstream Ave; 1132, 1134, 1136, 1142 Donna Ave; 1106, 1110 Sergio Pl; 2752 Leigh Rd; 2730, 2734, 2738 Trans-Canada Hwy

MOVED BY:
COUNCILLOR
SECONDED:
COUNCILLOR

That Development Variance Permit No. DVP16-0018 be issued by the Council for the City of Langford to Rachael Sansom on behalf Turner Lane Development to permit a new business technology park zone at (1144, 1148, 1156, 1166, 1168, 1176, 1180, 1188, 1192, 1194, 1198, 1210, 1218, 1220A, 1220 Goldstream Avenue; and 2730, 2734, and 2738 Trans Canada Hwy; plus other unaddressed parcels as shown on the attached map) subject to the following terms and conditions:

1. Appendix
   The site shall be developed in accordance with the site plan attached (Appendix A).

2. Variances
   The following regulations of Zoning Bylaw No. 300 are varied under Section 498 of the Local Government Act:
   a) That s.2.1.1 of Subdivision and Development Servicing Bylaw No. 1000 be varied to nil;
   b) That s.6.1.1 of Subdivision and Development Servicing Bylaw No. 1000 be varied to nil;
   c) That s.6.21.02(1) of Zoning Bylaw No. 300 be varied to reduce the minimum lot size for subdivision of a lot that is not served by sanitary sewer from 1 ha to 550 m2; and
   d) That s.6.13.02(2) of Zoning Bylaw No. 300 be varied to reduce the minimum lot size for subdivision of a lot that is not served by sanitary sewer from 40 ha to 0.04 ha.

CARRIED.

At 5:32 pm Councillor Blackwell returned to the meeting.

7. COMMITTEE RESOLUTIONS

a) Planning, Zoning and Affordable Housing Committee – November 28th, 2016

1. Application to allow the sale of automobiles, recreational vehicles, trucks and boats on the property at 2668 Sooke Rd (TUP16-0004)

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR WADE

That Council reject this application for a Temporary Use Permit and give the owners 30 days to remove the temporary trailer from the site.

CARRIED.

2. Application for a Temporary Use Permit to allow a Construction Management Office with Accessory Outdoor Storage at 976 Capella Dr (TUP16-0005)

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR WADE

That Council:
Proceed with the consideration of this Temporary Use Permit for a construction management office with accessory outdoor storage in the CD6 Zone at 976 Capella Drive for a period of three years, subject to the following terms and conditions:
i) That all areas of the site used for the outdoor storage of construction materials and equipment be screened by a solid 1.8 m (6.0 ft) high fence; and
ii) That the movement of construction materials and equipment on the site be limited to between the hours of 7:00 a.m. and 7:00 p.m., or sunset, in accordance with City of Langford Bylaw No. 961 “A Bylaw to Provide for the Abatement and Control of Objectionable Noise in the Electoral Areas of the Capital Regional District”.

CARRIED.

3. Application to vary the interior side yard setback from 3m to 1.5m for Lot 5 and to exempt the 10% minimum frontage requirement for Lots 5 and 6 as part of the 6 lot subdivision at 892 Klahanie Dr (DVP16-0009)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council:

1. Direct staff to proceed with consideration of the following variance for 892 Klahanie Drive:
   a) That Section 6.17.06 (2) of Zoning Bylaw No. 300 be varied to permit the distance of a building or structure to be reduced from the required 3m to 1.5m for the interior side yard setback for Lot 5 as specifically shown on Appendix A.

2. Exempt Lots 5 and 6 as shown in Subdivision File No. SUB16-0018 from the 10% frontage requirement and direct the Approving Officer to accept the proposal at the time of subdivision.

CARRIED.

4. Application to vary the distance of a building to the exterior side yard lot line from the required 3.5m to 1.2m to allow for the construction of a one-family dwelling at 3416 Hazelwood Rd (soon to be addressed as 1003 Foxwood Pl) (DVP16-0016)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council:

1. Direct staff to proceed with consideration of the following variance for 3416 Hazelwood Road:
   a) That Section 6.27.06 (1)(c) of Zoning Bylaw No. 300 be varied to permit the distance of a building or structure to be reduced from the required 3.5m to 1.2m for the exterior side yard lot line for the one-family dwelling to be addressed as 1003 Foxwood Place.

CARRIED.

b) Parks and Recreation Committee – November 28th, 2016

1. Registration of Wells – New Provincial Regulations

MOVED BY:
COUNCILLOR
SECONDED:
COUNCILLOR

That Council direct staff to proceed with hiring the Hydrology Consultant at the estimated cost of $6,300.00 to register the nine irrigation wells in Langford.

CARRIED.

2. 2017 Capital Budget – 2017-2021 Five Year Financial Plan

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR WADE

That Council:

1. Approve in principle the 2017-2021 Parks Capital projects listed in the staff report date November 28th, 2016 and refer them to the Director of Finance for inclusion in the budget with the following amendments:
   a) Item 5 – Equipment for City Centre Park; Due to compressor issues at City Centre Park, that a back-up generator will need to be purchased; therefore, an increase to $150,000 in the budget will be required; AND
   b) Item 14 – E & N Trail Connection; The CRD will be doing this work, therefore, the City of Langford no longer needs to carry it in their budget.

CARRIED.

3. 2017 Operations Budget – 2017-2021 Five Year Financial Plan

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR WADE

That Council approve in principle the 2017-2021 Parks Operating Budget as presented in the staff reported dated November 28th, 2016 and refer it to the Director of Finance for inclusion in the budget.

CARRIED.

c) Protective Services Committee – November 29th, 2016

1. Proposed Dust Control Bylaw No. 1666, 2016 (Enforcement)

MOVED BY:
COUNCILLOR SZPAK
SECONDED:
COUNCILLOR BLACKWELL

That Council:

1. Refer the issue of dust management to the West Shore Developers Association to work with staff on developing strategies to control dust; and
2. Remove item 10 (d), Dust Control Bylaw No. 1666, 2016 from the agenda.

CARRIED.

8. REPORTS

a) Proposed Panhandle Lots at 2566 & 2572 Wentwich Road

• Staff Report (Land Development)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council consider section 512 of the Local Government Act in regards to minimum frontage on a highway and exempt 2566 and 2572 Wentwich Road from this consideration to enable a two-lot subdivision that will create two panhandle lots and direct staff to proceed with processing the subdivision application as proposed.

CARRIED.

b) Goldstream Farmers Market Society – 2017-2019 Agreement

• Staff Report (Parks Department)

MOVED BY:
COUNCILLOR SEATON
SECONDED:
COUNCILLOR BLACKWELL

That Council direct staff to develop a new agreement for the 2017-2019 seasons including the sales of alcohol as requested.

CARRIED.

c) Greater Victoria Public Library Operating Agreement Renewal – 2017 – 2020

• Staff Report (Administration)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR SEATON

That Council approve the GVPL operating agreement renewal 2017-2020 as proposed and complete and return the signatory page to the GVPL.

CARRIED.

9. CORRESPONDENCE

a) Royal Canadian Legion Prince Edward Branch

Re: Letter of Appreciation – Remembrance Day Events 2016

MOVED BY:
COUNCILOR SEATON
SECONDED:
COUNCILLOR WADE

That Council receive the letter of appreciation from Norm Scott, President, Royal Canadian Legion Prince Edward Branch #091 with respect to the 2016 Remembrance Day Ceremony.

CARRIED.

b) Union of BC Municipalities

Re: Gas Tax Agreement Community Works Fund Payment

MOVED BY:
COUNCILOR WADE
SECONDED:
COUNCILLOR BLACKWELL

That Council receive with appreciation the letter from Councillor Murry Krause, UBCM President with respect to the distribution of the second Community Works Fund payment for fiscal 2016/17.

CARRIED.

10. BYLAWS

a) BYLAW NO. 1552

“Langford Zoning Bylaw, Amendment No. 419, (2854 and 2856 Peatt Rd and 815, 819, 823 Hockley Ave), 2015". (ADOPTION)

MOVED BY:
COUNCILOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council adopt Bylaw No. 1552.

CARRIED.

b) BYLAW NO. 1660

“Langford Zoning Bylaw, Amendment No. 464, (2822 & 2824 Knotty Pine Rd), 2016". (ADOPTION)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council adopt Bylaw No. 1660.

CARRIED.

c) BYLAW NO. 1661

“Langford Zoning Bylaw, Amendment No. 465, (1144-1198, 1216-1230 Goldstream Ave; 1136, 1142 Donna Ave; 1106, 1110 Sergio Pl; 2752 Leigh Rd; 2730, 2734, 2738 Trans Canada Hwy), 2016”. (ADOPTION)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council adopt Bylaw No. 1661.

CARRIED.

d) BYLAW NO. 1666

“City of Langford Dust Control Bylaw No. 1666, 2016” (FIRST, SECOND AND THRID READING)
As per item 7 (c), this item was removed from the agenda.

e) BYLAW NO. 1667

“Langford Zoning Bylaw, Amendment No. 468, (2780 Veterans Memorial Pkwy), 2016". (FIRST READING)

MOVED BY:
COUNCILLOR BLACKWELL
SECONDED:
COUNCILLOR WADE

That Council give Bylaw No. 1667 First Reading.

CARRIED.

11. IN CAMERA RESOLUTION

MOVED BY:
COUNCILLOR SAHLSTROM
SECONDED:
COUNCILLOR SZPAK

a) That it is the opinion of Council that the public interest requires that persons other than members of Council and Officers be excluded from the meeting to consider confidential information regarding Personnel and New Service under Section 90 (g) & (k) of the Community Charter.
b) That Council continues the meeting in closed session.

CARRIED.

ADJOURNMENT

The Chair adjourned the meeting at 5:50 pm.

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PRESIDING COUNCIL MEMBER:

CERTIFIED CORRECT

City Manager