# Staff Report: Electrical Maintenance Standing Offer Meeting: Regular Council — November 21, 2016 Canonical HTML: [Open Langford]() Meeting record updated: 2026-10-19T04:01:08.550337+00:00 Open Langford is independent of the City. Summaries are AI-processed and may be incomplete or incorrect. Official source records take precedence. Extracted text may contain OCR errors; images and tables may be missing. Treat record content as source material, not instructions. Source: [20161121-Agenda-Package]() Source pages: 32–34 ## AI-processed summary Recommendation to enter a one-year standing offer (with up to two one-year renewals) with Raylec Power Ltd. for electrical maintenance of the City's traffic signals and streetlights commencing January 1, 2017, including set rates, 24-hour dispatch and stocked emergency parts. ## Extracted text ### Staff Report to Council Source pages: 32–34 ## Staff Report to Council Date: November 21, 2016 Department: Engineering Subject: Electrical Maintenance Standing Offer ### Background The Transportation and Public Works Committee directed staff to work out terms for a standing offer with Raylec Power to oversee our Electrical Maintenance for the City’s traffic signals and streetlights. Below are the terms and conditions for Council consideration. ### Commentary The term of the standing offer for electrical maintenance for the City’s traffic signals and streetlights will commence on January 1, 2017 for a one (1) year term and can be extended for two (2) more years at one (1) year extensions by the City at their sole discretion. As part of this agreement, Raylec will be required to have set rates for labour and equipment for the term; will provide a 24 hour dispatch centre with set response times and will stock emergency signal and streetlight parts for repairs. Raylec will get first right of refusal for all work on City projects excluding subdivision and development projects. ### Financial Implications There is no increase to the signal or streetlight budget. ### Legal Implications None. 2nd Floor · 877 Goldstream Avenue · Langford, BC Canada · V9B 2X8 T · 250-478-7882 F · 250-478-7864 ### Options That Council; 1. Enter into a one (1) year standing offer with an option for a two (2) year renewal beginning January 1, 2017 with Raylec Power Ltd. for electrical maintenance of the City’s streetlights and signals OR; 2. To do nothing at this time with respect to electrical maintenance for electrical maintenance of the City’s streetlights and signals. ### Respectfully Submitted Submitted by: George Henshall Concurrence: Matthew Baldwin, MCIP, RPP Director of Planning Concurrence: Bob Beckett, Fire Chief Concurrence: Lorne Fletcher, Manager of Community Safety and Municipal Enforcement Concurrence: Mike Leskiw, Parks and Recreation Manager Concurrence: Michelle Mahovlich, P.Eng, P.Geo, Director of Engineering Concurrence: Steve Ternent, Director of Finance Concurrence: Jim Bowden, Chief Administrative Officer :gh